In case you doubt who to contact for your topic after reading this page, send an email to the coordinator Research Support BMS: Dr. Lyan Kamphuis-Blikman
THE BMS LAB provides support on: Hardware/software tools, Lab facilities, Advice in using tools/facilities, Advice in how to implement technologies into education, Support for project acquisition (technology, data), Data Management, Computing and Storage, Development, Surveys, Knowledgebase on algorithms/equipment use/data processing (e.g. Audio transcription)/procedures.
Each individual researcher or research leader is responsible to draw up a data management plan. He or she should do this at the start of the research project. There are many templates available for writing a DMP. During the research, you should actively follow up on the agreements made in this plan.
Are you writing a data management plan (DMP) as required by your funder, or does the funder have questions regarding management of your research data?
Make sure you check the UT support on Data Management (and the course for PhD students), BMS Datalab RDM, UT and BMS data policies and Guidelines on personal information.
We have a multidisciplinary team with different specialties that can assist you in finalizing your DMP: Lyan Kamphuis-Blikman (privacy, personal data, informed consent procedures), Peter Noort (general, storage, repositories, data management course), THE BMS LAB (storage and data management details). Send your email to one/all of us.
Research Data Storage / sharing / archiving
The UT has a table with an Overview of the Data Storage at the UT available.
When you collect or use personally identifiable data of persons (e.g., respondents, informants, test subjects, interviewees) who participate in your research, you have to comply with the GDPR privacy law. If possible, process the data of the persons in your research anonymously right from the start or as soon as possible, anonymous data does not fall under the GDPR law. You can also work with pseudonymization (make use of coding), in that case, make sure you keep the key secure, as this data falls under GDPR regulations. More information on this can be found on the UT privacy website and on BMS Datalab.
Also, make sure that you know the rights of your participants and use an informed consent procedure when processing their personal data.
When you work with an external party (processor) that helps you processing research data, you may need a processor agreement in case the research data is identifiable to individual persons (also the case if data is coded/pseudonymized). Get in contact with the PCP of BMS: Lyan Kamphuis-Blikman to sort out if this is necessary.
Register your research with personal data (Report data processing)
The UT has a documentation obligation for data registrations of personal information. This means all research that processes data of persons. Therefore, employees and students (see FAQ) need to register their research. For more information check the GDPR registration tool.
Peter Noort is the LISA information specialist working for BMS. He can support you on topics like Research data management and writing DMPs, Open Access publication/Open Data (Open Science), Copyright, Literature searches, Searching, finding and processing scientific information, Bibliometrics and visibility, and more.
Get in contact with Peter Noort.
Open Science is the practice of science in such a way that others can collaborate and contribute, where research data, lab notes and other research processes are freely available, under terms that enable reuse, redistribution and reproduction of the research and its underlying data and methods. Thus, Open Science is about more than only publishing Open Access, but on this page we limit it to support for OA publication.
More and more data and articles are published Open Access (OA), so that anyone can read or use scientific work free of charge. Go to the National OA website to read pros, cons and misconceptions about OA publishing. For more information about this topic, go to UT Open Access. Furthermore for all topics below, get in contact with BMS information specialist: Peter Noort.
Goal 100% Open!
Our aim is to make 100% of our research output Open in some form. How can we all contribute to this goal?
1. Always consider publishing in open access journals. There are funding possibilities via a central UT fund. As this central fund is used up for the year 2019, the BMS faculty will provide a similar arrangement for the rest of the year. See more under 'BMS OA fund 2019'.
2. If you publish in a ‘hybrid’ OA journal, you can often publish OA for free thanks to national deals with the publisher. This includes hundreds of Q1 journals like Educational Technology Research and Development or the International Journal of Human Resource Management and can be checked via the UT Journal Browser. Please note that it is crucial to address this deal (and request open access) when the article is accepted for publication.
3. If the official publication is not OA, you can still make your work available via ‘green’ Open Access: for example by making use of the Taverne amendment, or by sharing the author version that was accepted for publication in our repository.
Want to know if the journal of your choice allows open access, check the Journal Browser. UT Journal Browser lets you search for scientific journals in your field, sort the outcome by impact, and select journals in which you can publish Open Access for free or at a discount as a corresponding UT author.
Join the Taverne Pilot ‘You share, we take care’
In the light of the goal in the Netherlands to be 100% open access by 2020, this pilot ‘You share, we take care’ aims at making publications openly accessible after six months. To join read more about this pilot to support you to go open access with your publications.
UT Open Access Funds
The UT Open Science Fund for 2019 is depleted, as of now (oct 2019) the fund ceases to exist.
BMS Open Access Funds 2019
Because the UT Open Science Funds are fully used, the Faculty Board will provide a similar arrangement for the rest of 2019. BMS decided to reimburse publication costs for (high-quality) open-access journal articles published in 2019. Reimbursement is depended of the criteria below and needs to be requested before the end of 2019. If you already received reimbursement from UT open science funds you are still allowed to opt for the BMS OA funds in the case it is a new article.
Criteria for reimbursement of the publication costs
You are eligible for a reimbursement if you meet each of the following conditions:
1. You are the corresponding author of the article.
2. Your employment as the author of the article is at the BMS faculty.
3. The article states the University of Twente as your affiliation.
4. The article is published in a high-quality open-access journal that is registered in the Directory of Open Access Journals.
5. The article is published in an open-access journal that has an impact factor (or is nominated for one: check Master list JCR) as presented by Journal Citation Reports (JCR) or SCImago Journal Rank (SJR). These can be found in the UT Journal Browser.
6. You can only apply for reimbursement if your article is accepted or published in the period Oct-Dec 2019 (as the UT fonds was depleted since the end of September). The publisher’s invoice has been paid by the department between October 1st and December 31st, BMS will reimburse the department. The grant reimburses 100% of the publication costs, with a maximum of €1500, regardless of the journal's quartile ranking.
7. You have not received another grant for covering the cost of publishing this article open access. Reimbursements are only given for costs made by the University of Twente.
How to request BMS OA fund reimbursement?
Get in contact soon with information specialist Peter Noort (email@example.com) in case you want to make use of this arrangement. To apply for reimbursement from the BMS OA Fund, send an e-mail to Peter Noort and include 1) the publisher’s invoice, and 2) your research group’s OFI number for transferring the reimbursement.
Make sure you also upload your publication to UT Research Information(Pure).
Choose the right journal for your research
The website 'Think. Check. Submit.' helps researchers identify trusted journals for their research.
Through a range of tools and practical resources, this international, cross-sector initiative aims to educate researchers, promote integrity, and build trust in credible research and publications.
Be aware of predatory publishers! With the start of open-access publishing also the predatory publishers came into existence. These predatory publishers are dishonest and lack transparency and exploit the author-pays model with high fees. They aim to dupe researchers, especially those inexperienced in scholarly communication. They set up websites that closely resemble those of legitimate online publishers, and publish journals of questionable and downright low quality. Read more.
Article (Dutch) on how you recognize Predatory publishers
Get in contact with the information specialist of BMS if you doubt about a journal.
Research Information System (Pure)
Following the UT Open Access Policy to research results you:
- must upload the Final published version of your publication (Publishers PDF) in the UT Research Information System (Pure) AND
- you are strongly encouraged to also upload the Accepted Author version of your non-OA publications. That is the final full-text version (after changes based on peer review and editorial comments) but without the layout of the publisher.
The UT library always validates the open availability of your publication.
Plan S is an initiative for Open Access publishing that was launched in September 2018. The plan is supported by cOAlition S, an international consortium of research funders responsible for Plan S. Plan S requires that, from 2020, scientific publications that result from research funded by public grants must be published in compliant Open Access journals or platforms.
COAlition-S has put out a guidance document detailing the implementation of the plan. Based on those details a scheme of nine routes to achieve compliance are published.
Most recent UT update on PLAN S. (July'19)
The university library (LISA) has developed a website about research support at the UT. The website provides an overview of and information about support throughout the entire research cycle. In addition to LISA research support, the website offers references to similar services from other service departments within the UT.
Melanie Braamhaar is the Grants & project coordinator for BMS faculty. She can support in linking your research ideas to grant opportunities, building a consortium, and editing your proposal drafts.
Next to the faculty support you can reach out to the Grants Office at central level. The Grants Office provides support in many aspects of applying for national, European and International funding: Horizon 2020/Europe grants, with specific attention to ERC grants (via Telma Esteves), Marie Sklodowska-Curie Actions (via Maria Luisa Carosso) and NWO Vernieuwingsimpuls grants (via Sanne de Wit -VENI, Arend Zomer - VENI/VIDI/VICI)) and for Dutch research grants (NWO, ZonMw, other) Noortje van der Knaap.
Furthermore, you can search for funding opportunities in the Research Professional database yourself.
Support to ERC Grant applications
See here more guidance on ERC support within the UT. Get in contact with Telma Esteves.
Personal grants support BMS
BMS supports employees who wish to apply for a VENI, VIDI or VICI grant.
The faculty's supports team consists of Suzanne Janssen (VENI), Saskia Kelders (VENI), Alexander van Deursen (VIDI) and Arend Zomer/Sanne de Wit (Grants office UT).
The support consists of:
- Explanation of the evaluation criteria and procedures of the individual talent grants;
- Critical assessment of the innovativeness and feasibility of your VIDI project idea;
- CV evaluation and presentation;
- A bibliometrics session;
- Assistance on making the budget;
- Connecting you to an individual coach;
- Faculty group sessions for feedback on your CV and your draft proposals;
- Rebuttal support;
- Training of your presentation when you reach the interview round.
Embedding guarantee VENI & VIDI
NWO will ask candidates for an 'embedding guarantee' in their application for Veni and Vidi funding. In other words, researchers can only submit applications for Veni and Vidi funding with the support of their Department Chair and the BMS Faculty Board.
The deadline VENI 2020 call for pre-proposals (domains SSH, AES, and ZonMw) is 3 September 2019.
BMS two-step procedure for a VENI embedding guarantee by the Faculty Board:
Department head and candidate: agree with the candidate’s project proposal, and taking into account the consequences of grant acquirement for the department (i.e. in terms of the employment contract and time/topic dedication).
- Department Chair sends (before August 1st) email (entitled 'Embedding guarantee [name candidate]' to 'BMS dean', the email needs:
- department chair' explicit consent with the candidate's project proposal,
- statement taking into account the consequences of grant acquirement for the department (i.e. in terms of the employment contract and time/topic dedication).
- explicit statement that the candidate will be allowed time to write the full proposal.
- Attach CV of the candidate and a short (about 300 words) summary of the proposal.
- Short motivation on how the VENI is aligned with the BMS Research focus.
A confirmation will be sent by email on positive/negative advice to chair and candidate.
- Before 23 August 2019 the candidate sends a reply to the email above to BMS Dean (in cc department chair, Lyan Kamphuis-Blikman en Melanie Braamhaar) with attached the completed pre-proposal.
We will do a light check if the completed pre-proposal does not exceed max NWO budget (€250k, unless explicitly agreed upon otherwise by the Faculty Board) and if it matches the earlier to us submitted summary. After approval, the embedding guarantee will be sent to the candidate.
* NOTE: The NWO VIDI Deadline for submission is 3 October 2019 14:00. An embedding guarantee is also needed. Please follow the same procedure as for the VENI:
Step 1 before 1 September 2019, and Step 2 before 23 September 2019.
Eligability Criteria for Personal Grants
Apply within 1 year after obtaining PhD
Employed at NL institution for at least 3 of 5 years preceding application
Max 1 application to Rubicon
1-2 years Post-doc abroad
Three deadlines per year.
Apply within 3 years after obtaining a PhD
Extensions may apply*
Research must be conducted in NL
Max 2 applications to VENI
3 years of research in NL
Apply within 8 years after obtaining a PhD
Extensions may apply*
Research must be conducted in NL
Max 2 applications to VIDI
5 years of research in NL + research staff
Apply within 15 years after obtaining a PhD
Extensions may apply*
Research must be conducted in NL
Max 3 applications to VICI
5 years of research in NL
End of August (Full proposal)
ERC Starting Grant
2-7 years after obtaining a PhD, measured on 1 January
Extensions may apply
Resubmission restrictions apply
At least 50% time involvement of PI
5 years project, 1.5MEU
ERC Consolidator Grant
8-12 years after obtaining a PhD, measured on 1 January
Extensions may apply
Resubmission restrictions apply
At least 40% time involvement of PI
5 years project, 2.0MEU
ERC Advanced Grant
senior/ established PIs
Resubmission restrictions apply
At least 30% time involvement of PI
5 years project, 2.5MEU
PhD Degree or 4 years of research experience after MSc
Mobility to NL from any other country (less than 12 of past 36 months in NL)
1-2 years project
PhD Degree or 4 years of research experience after MSc
Mobility to non-EU country (less than 12 of the past 36 months in that country)
Mandatory return phase
1-2 years abroad, 1 year in NL
* NOTE: possibility for extension to the time limit for Veni, Vidi, Vici applications on the grounds of care responsibilities, pregnancy, illness, and/or training in a clinical specialism. See FAQ NWO. Biological mothers who have given birth to one or more children are granted a standard extension of eighteen months per child. Other parents (fathers and non-biological mothers) are granted a standard extension of six months per child that is part of the applicant’s household
Budgeting project applications (Calculation)
For support on costing and pricing in the application phase of your project contact Martin van Ooijen or Renate Masselink-Veldschoten (based on the department you work in). For more information see BMS financial affairs intranet and check who you need to get in contact with.
HR excellence in research
The European Commission recognizes with the 'HR Excellence in Research Award' the institutions which make progress in aligning their human resources policies to the 40 principles of the Charter & Code, based on a customized action plan/HR strategy. The implementation of the Charter & Code principles by research institutions render them more attractive to researchers looking for a new employer or for a host for their research project.
The UT is allowed to use the 'HR excellence in research' logo. We encourage you to indicate this when acquiring for (European)funding.
The BMS LAB
THE BMS LAB can support in project acquisition (technology, data), Hardware/software tools, Lab facilities, Data Management, Computing and Storage, Development, Surveys
BMS underpins the importance of an ethical review of research projects prior to starting the research.
To ensure an ethically responsible research practice, it is mandatory for employees and students from the Faculty of BMS to submit their research project for ethical assessment in case your research involves human participants or/and using potentially sensitive data about and/or from individuals, groups or organizations. The Ethics Committee BMS website provides all the information you need about the assessment procedure and the ethical principles and criteria used.
As from 10 December 2018, we use a new web application for the ethical review of research projects. Guides and FAQ are available here.
Contact the BMS Ethics Committee by firstname.lastname@example.org
The test subject pool system SONA can be used if you need student participants for your research sample. You can recruit participants for your research via SONA. To include your study in this system, you first need to submit your research project to the BMS Ethics Committee via the web application. As part of the web application, you will be asked if you wish to make use of the Sona test-subject system (Sona Systems) to recruit participants to carry out your research. For more information on the procedure and rules for the recruitment of participants read the SONA website.
The Sona test-subject system is coordinated by the research secretary’s office (Marcia Clifford, Cubicus room C243A, tel. (053) 489 3423, email: email@example.com).
The BMS LAB manages the Qualtrics software for BMS.
We have a support website on Qualtrics with extensive information on its use; e.g. about how to set up an account for the Qualtrics tool by using a self-enrolment access code and links to all kinds of Qualtrics support (e.g., tutorials, FAQ, online/phone).
The Brand Administrator for Qualtrics is Johnny Lammers van Toorenburg.
PURE RESEARCH INFORMATION is the back-end system where researchers can showcase their research output, profiles, and activities to increase visibility, access, and impact. This information is published on a public portal.
Some basics of Pure:
You can add these via your personal profile page in the Pure‐backend by a click on the arrow, next to the tab personal, this will bring up your options or use the big green button ‘add new’. Several ways to add your output:
- Create research output from a template manually or from an online source (minimal effort).
- Enable the automated search profile to automatically import your publications (last 2 years) regularly into Pure. You will be notified by email if new ‘candidates’ are available to be imported.
- Via firstname.lastname@example.org you can indicate the publications that need to be added.
IMPORTANT: As UT has an open access (OA) policy please always upload the final published version and – in case of a non-OA article – the accepted author version to maximize the visibility of your work.
Activities, Prizes, Press/Media, Awards
Besides publications, you generate impact with your research-related activities, for your own and the faculty/UT its visibility these are valuable to add! Examples of relevant categories of Activities may be Editorial work, Membership of an external organization, Membership of Committee, Organization of an event, Consultancy work, Invited keynote talks, your Prizes, and Awards. Please also add relevant external positions, log in the backend of Pure, go to ‘edit profile’ scroll down until you see ‘Positions outside of the institution’ and add your external position, it will be shown on your Pure Portal.
NEW! Register your research dataset
As of now, you can also register the research data* that belong to your publications, or all the research data that you collected, produced and/or used for your research at the UT. When you describe your data and their location, others can easily understand and find them in UT Research Information and as such, in search engines such as Google Scholar. This is important when others want to verify and possibly reuse your scientific work (when they do, they always have to cite it). Have a look at how a dataset from your BMS colleagues is presented in UT Research Information.
*You cannot upload your research data to UT Research Information, but you can add a good description, metadata, and possibly a link (doi) to the location of the datasets, so others can easily find them. You can also show this information along with other content in UT Research Information, such as publications that are based on your data. This increases the visibility, access, and impact of both your research data and your publications. If you want to upload your research data to a trusted repository, then please do so in, for instance, 4TU.ResearchData or DANS. Once your data are available there, you can add the link to be presented in UT Research Information along with the description of your data. It will soon be possible to automatically transfer metadata from these repositories to UT Research Information.
Highlight specific research content (publications/activities) on your RIS-Pure portal page:
Pure has the functionality to highlight a selection of publications/activities on your personal RIS-Pure portal page. Login to your Pure account and go to 'edit profile' and then on the left to 'Portal profile'. Under the header 'Highlighted content' you can search in several content types the content you want to highlight.
Projects can't be added manually into Pure, they are loaded from Oracle Projects. Projects are not visible on the portal page. You can highlight your projects in a description on your Pure-profile. Go to ‘Personal Overview’ > edit profile > ‘Curriculum and research description’ > add profile information and choose type ‘projects’ and fill in the text box. The text under 'projects' cannot be shown automatically yet in People Pages (by ‘use text from Pure’), at the moment this is only possible for the text under 'research interest'. It will be possible soon.
The information about your research output in RIS-PURE can be connected with your People Pages (check FAQ):
Description of your research
In your RIS-Pure profile go to 'edit profile' and then to the heading 'Curriculum and research description' and add information on several topics (personal profile, Research interests, Teaching, Projects). In your People pages, you can show the information that you update in RIS-Pure (from the field Research Interests) by selecting 'use text from pure' under the tab 'Research'.
Your publications registered in RIS-Pure are automatically shown on your People Page, but you may edit the number of presented publications or the period to display (in years).
Based on words and phrases from your research output including a title and abstract, so-called 'Fingerprints' are constructed in RIS-Pure. These Fingerprints are exported to the field 'Expertise' in People Pages. It is possible to control fingerprints by 1) adding Abstracts to the metadata of your publications; 2) Removing fingerprints individually; 3) disable fingerprints in RIS-Pure.
More guidance on fingerprints can be found in a FAQ
CODES OF CONDUCT UNIVERSITY OF TWENTE
The University of Twente has a number of codes of conduct related to integrity. In addition to the UT code of ethics, there exists a code regarding ICT and internet use, and a code regarding Acceptable and Unacceptable behavior.
The codes are applicable to everyone who is part of the UT community: employees, students and those representing the University of Twente.
At the UT it is of utmost importance that everyone feels they have a safe and secure basis for their work and study that also makes it possible to conduct difficult or critical conversations when necessary. Students and staff must be able to address concerns, dilemmas and complaints within the UT, they need to feel they are safe to do so and feel assured their report or complaint will be taken seriously. Providing a safe university environment is recently underlined in a statement by all Dutch universities.
If you want to report undesirable behavior, you can get contact with one of the confidential advisors for advice and support whenever you have to deal with unacceptable behavior, like intimidation, (sexual) harassment, aggression, violence, discrimination, bullying or stalking, or when faced with a conflict in your work situation connected to such behavior. PhD candidates, too, may call on the confidential advisor. Bachelor's and master's students may not, however. These students can approach any of the student counselors should they be confronted with unacceptable behavior.
Dutch and European codes of conduct scientific integrity
All those involved with education and research bear responsibility regarding upholding scientific integrity as specified in the Dutch and European codes of conduct for scientific integrity.
Dilemma Game Scientific Integrity
Looking for a way to address scientific integrity in your department? There is a dilemma game focusing on professionalism and integrity in research available, which is developed by Erasmus University Rotterdam (EUR). The dilemma game 'Professionalism and integrity in research' uses many common dilemmas in science and invites discussion on the subject.
Dilemma Game Scientific Integrity
Scientific integrity committee, advisors and complaints procedure
POINT OF CONTACT FOR THE COMPLAINANT
The first point of contact is the university's confidential adviser for scientific integrity (for the complainant), Prof.dr.ir. Olaf Fisscher. Possible violations of scientific integrity, as well as any follow-up steps, can be discussed with him in all confidence. Prof. Fisscher can be reached at email@example.com.
More info about the Committee Scientific Integrity
The UT has a Scientific Integrity Complaints Procedure in order to protect and guarantee scientific integrity. This procedure provides a system for reporting and dealing with possible violations of scientific integrity. This procedure is consistent with the national LOWI regulations.
Check the UT website for more about Scientific Integrity