Funders may require you in the phase of a project proposal, to include a 'data paragraph', this description in your research proposal should include the type of data that will be collected or generated, the use of standards and the expected exploitation or availability of the data, as well as how and where the data will be stored during and after the project has been completed.
When the project is granted funders may ask you to provide a full data management plan (DMP) as an early deliverable (this is compulsory for all funded projects within programs of the NWO and the EU Horizon 2020).
A Data Management Plan generally contains information on the following topics:
- how the (types of) data will be generated or used within a given project,
- how they will be collected, managed, stored (data and metadata standards)
- how they will be made available during the study (policies for data access and sharing)
- how they will be shared upon completion of the research project. (data storage and preservation of access)
From a research data management perspective it is important to also include materials that are related to the data. Think of specific software and models for generating, processing, and analyzing data, methodologies and workflows, (physical) samples, standard operating procedures, informed consent, etc.
Funder guidelines and templates
There are many different Data Management Plan guidelines and templates. Exact data management requirements and conditions differ per funding agency, journal or institution. An overview of the most important guidelines is given below.
Extensive guidelines for writing a Data Management Plan for scientific research, including a DMP-checklist, are provided by DANS. DANS (Data Archiving and Networked Services) is an institute of the Royal Netherlands Academy of Arts and Sciences (KNAW) and the Netherlands Organisation for Scientific Research (NWO).
Please also check the University of Twente template which can be opened or downloaded at the right side of this screen.
Horizon 2020 is biggest research and innovation program of the European Commission. The European Commission wants “Horizon 2020 beneficiaries to make their research data findable, accessible, interoperable and reusable (FAIR), to ensure it is soundly managed. Good research data management is not a goal in itself, but rather the key conduit leading to knowledge discovery and innovation, and to subsequent data and knowledge integration and reuse”.
ZonMW, the Netherlands Organisation for Health Research and Development, promotes health research and innovation. ZonMW stimulates re-use of existing datasets and accessibility of new data sets. Guidance on writing a Data Management Plan or a Data Paragraph (in Dutch/English) can be found at their website and the ZonMw format data management plan.
The policy of KNAW, the Royal Netherlands Academy of Arts and Sciences, focuses on open access and digital preservation of research data. Research proposals should include a “data paragraph” containing information on data management.
NWO, the Netherlands Organisation for Scientific Research, funds research programmes and manages the national knowledge infrastructure. NWO states that “Responsible data management is part of good research. NWO wants research data that emerges from publicly funded research to become findable, accessible, interoperable and reusable (FAIR) for the use by other researchers. Data management is thus part of Open Science. Due consideration is given to aspects such as privacy, public security, ethical limitations, property rights and commercial interests”. NWO stimulates permanent archiving and re-use of research data. To receive funding, researchers are required to sign a data contract with DANS.
Please let us know if you have any additional Data Management Guidelines, so we can add them to this overview.