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Ethics Committee BMS

Welcome at the website of the BMS Ethics Committee (EC). This committee facilitates and monitors the ethical conduct of all research involving human beings in the Faculty of BMS.

To ensure an ethically responsible research practice, it is mandatory for employees and students from the Faculty of BMS to submit their research project for ethical assessment in case your research involves human participants or/and using potentially sensitive data about and/or from individuals, groups or organizations.
This webpage offers all the information you need about the assessment procedure and the ethical principles and criteria used.


If you plan to do research with human subjects you have to submit your proposal for ethical assessment. This is in principle for all intended research within the faculty of BMS involving humans in an indirect (i.e. file or social media research) or direct manner (i.e. experiments, surveys, interviews). You can only start the research after you gained ethical approval. The BMS Ethics Committee will assess whether the research proposed conforms to ethical standards. This applies to all research that is conducted by BMS staff, PhD’s, postdocs and students (BA-/MA-thesis), regardless of where it is conducted. This means that even if the organization where you plan to do your research does not require any ethical approval, you still have to submit your research for approval of the BMS EC. If research is conducted by students or trainees, the supervising staff member bears the ultimate responsibility (because there needs to be an employment relationship with the University). Read more about our procedures below under 'BMS Research or not', 'the BMS ethical review web application' and in the FAQ.

Ethically assessed elsewhere?

If your research has undergone ethical assessment outside the Netherlands, we ask you to submit it for assessment by us as well, as ethical guidelines for conducting research may differ between countries. If your research has been assessed and approved by an ethics committee in the Netherlands, but outside the Faculty of BMS, the BMS Ethics Committee will adopt the previous decision. You should nevertheless always provide the Secretary of the BMS Ethics Committee with documentation on the external submission and the decision. Also, identify whether the organization with which you will be working has its own requirements and policy for the ethical review of research. If it does, submit your proposal to this organization, and provide us with a copy of your application and the resulting decision. 
In case of a research subject to WMO/non-WMO read further under 'medical-ethical review'.

What is research with humans?

Research with human subjects can take many different forms. Basically, it is scientific research that depends on the participation of humans to generate data for further analysis. It includes interviews, surveys, observations, laboratory and field experiments, recording and manipulation of physiological functioning, interventions in human behavior and/or physiological functioning, focus groups, ethnography, but also living labs and analysis of social media content. In all these cases, the interests of the human beings studied may conflict with the interests of the researcher and the value of science as a whole. Therefore, a careful ethical assessment is necessary. Such assessment is carried out by the BMS Ethics Committee (EC) or - in case of research that is medically oriented - by an accredited MREC or the CCMO.  

Does my research have to undergo a medical-ethical review?

In the Netherlands, medical research involving human subjects is regulated by law: the Medical Research Involving Human Subjects Act (WMO). Research is subject to the WMO if:

  1. It concerns medical-scientific research, and
  2. Participants are subject to procedures or are required to follow rules of behavior. 
    Read more information to decide if your research falls under the WMO. (also in Dutch)

If your research satisfies these two criteria, you have to undergo a review by an accredited MREC or the CCMO, instead of a review by our BMS Ethics Committee. In practice, there will always be cases in which it is not clear immediately if a study is or is not subject to the WMO: the so-called grey area. When in doubt it is best you contact the MREC or CCMO. 

Cooperation between the University of Twente and CMO Arnhem-Nijmegen

The METC Twente will close down April 1st, 2019. The University of Twente and Rehabilitation Centre Het Roessingh have sought cooperation with the accredited MREC 'Research Ethics Committee in the region Arnhem-Nijmegen (CMO A/N)'. You can submit your research dossier to the CMO A/N through their online portal. There is an instruction manual available for submission to CMO A/N. This procedure can also be used for advice on WMO applicability (non-WMO statement).
NOTE: The local hospitals, MST and ZGT, have decided to further cooperate with the Medical Research Ethics Committees United (MEC-U) in Nieuwegein. Ongoing studies, approved by the METC Twente in the past, will be transferred to the MEC-U. Details regarding this transfer and implications for involved researchers will become apparent in the coming months.

TechMed Supports

TechMed supports UT researchers with this type of research. Get in contact

Non-WMO research

If your research does not fall under the scope of the WMO then it does not have to be reviewed by an accredited MREC or the CCMO. However, please note you may need a non-WMO declaration in case you carry out your research in a hospital or another medical institution. Also, identify whether the organization with which you will be working has its own requirements and policy for the ethical review of research. If it does, submit your proposal to this organization, and provide us with a copy of your application and the resulting decision. The MREC/CCMO also assess research that does not fall under the scope of the WMO.

NOTE: Non-WMO research needs to be submitted for review by our BMS Ethical Committee (BMS EC). A declaration that your research is ‘not subject to WMO’ does NOT constitute proof that it is ethically unproblematic. If you have a non-WMO declaration, add this to the attachments in your application request.

NOTIFY us, when your research was assessed and decided on by a medical-ethical research committee
Send notification to the EC secretary
If your research has been assessed and approved by an accredited MREC or the CCMO, the BMS EC will take over this decision. This way, we strive to avoid double ethical assessment. 
However, you should always notify the BMS EC that you plan to submit your research project to a METC. You need to provide us with a copy of your submission and the formal reaction by the MREC/CCMO
Both documents concerning the METC assessment should be sent to the secretary (Lyan Kamphuis-Blikman).

Costs involved with WMO/non-WMO research 

If you have notified the BMS EC the costs of the medical-ethical review of your study will be covered by centrally administered research funds of the BMS Faculty, instead of by the department. Note: The refund of costs is only applicable to the main study review, not to amendments or non-wmo assessment (mostly free of costs)
If you have questions about this procedure you can contact the secretary of the BMS EC, Lyan Kamphuis-Blikman.

BMS Research or not?

Please note that the BMS Ethics Committee assesses research with human subjects carried out by, or under supervision of, employees of the BMS Faculty only. Researchers from other faculties have to comply with the rules and procedures within their own faculty. If researchers from different faculties are involved in the same project, the human subjects research should be assessed by the faculty of the principal investigator.

Students from programs offered by other UT-faculties, in which BMS employees are involved as supervisors should comply with the ethical regulations of their (first) supervisor’s faculty. This means that students from, for example 'the Health Sciences program', should submit their project for ethical approval to the BMS Ethics committee only if their first supervisor is a BMS-employee.

More info on the rules for submission to the BMS Ethics Committee and exceptions.
see FAQ (topic: 'Who can submit ..')

Bachelor and Master students

Ethical review of research by students is obligatory for all bachelor and master thesis projects using human subjects. In addition, teachers may decide that ethical review of research by students in the context of courses, modules or internships is necessary after all. If this is the case, the teacher should contact the representative of the EC assigned to the department of the teacher to discuss how this can best be arranged.

General Ethical Principles & Data Management

Ethically responsible research is based on a broad set of general ethical principles, which guide the ethical assessment. These include:

  • Avoidance of exploitation;
  • Just distribution of benefits and burden;
  • Respect for persons:
    1. Participants are treated as autonomous agents;
    2. Participants with diminished autonomy are entitled to protection;
  • Respect for human dignity;
  • Scientific validity;
  • Scientific, societal and/or educational relevance;
  • Respect for rights and specific interests of (specific groups of) research participants, and/or the community/society
  • Safeguarding confidentiality and respecting privacy matters.

The BMS Faculty subscribes to the Dutch Code of Ethics for Research in the Social and Behavioral Sciences involving human participants that is intended as a guideline involving research not covered by the WMO.

BMS Data management Policy

In 2015 the UT published the Research data policy UT. This document sets out minimum criteria for the management and storage of data. Since the way in which research data is handled varies from one academic discipline to another, it is up to each faculty to supplement the university’s policies by setting up their own faculty data policy. These policies specify how scientists within the faculty are required to handle research data. Because of national and international laws, regulations and funder requirements, data management soon becomes very important for the research department and researchers. The BMS data policy is available in Dutch & English. Many steps in improving the infrastructure, facilities and support have already been taken, which can be found on the BMS LAB website and the BMS Datalab website.

The BMS Ethical Review Web Application (procedures)

Procedure web application and review of your research request

You can submit the request for ethical assessment of your research via the 'BMS Ethical Review web application'. The person responsible for the research fills in a number of questions regarding the project. The questions in the web application consisting of a general part (questions on, for example, purpose and research question) and a specific part (questions on, amongst others, sessions, consent, provided information and expectations of participants). If you do not finish the questionnaire right away, the web application allows the saving of a concept version, so you can continue later.

Once you have completed and submitted the questionnaire, the web application will automatically forward the request to the supervisor involved (if any). After the supervisor has approved the request, it will be sent by the Ethics Committee (EC) secretary to the relevant reviewer of the EC. The EC reviewer will assess whether the submitted research satisfies the characteristics and conditions for ethically responsible research. He or she may ask some further questions (you will be notified by an automated email) for clarification or suggest some improvements, to which the applicant/researcher is expected to respond. Then you can edit your answers in the application form and if helpful you can add a comment as well. Make sure you press ‘submit for review’ after you make changes to your request/added a comment. The final decision (approval/rejection) will be communicated via an automated email by the web application. The intention is to complete the ethical review within 14 working days after the initial submission of the request.

Web Application of EC BMS
Go to the Web Application of EC BMS

More information

Guides BMS Ethical Review web applicationGuides can be downloaded here
PDF of the questions in the web application (and the informational notes accompanying each question) is available here (e.g. for use when preparing the answers to the questions with your supervisor in advance).
An FAQ is available as well. 

Changes to your research after the ethical review is completed?

If any substantive changes (amendment) are made to the research proposal (eg., methods or design) after the ethical review has been completed, these changes must be submitted to the ethical committee. Send your changes to Lyan Kamphuis-Blikman stating your request number. The changes will be presented to the involved EC-member and it will be decided if they are approved or if the changes are too substantial such that a new research request should be submitted. 

SONA Test subject Pool

SONA can be used for recruitment of student participants for research by BMS students/staff. However, it can only be used by students from the educational programmes that the faculty Behavioural, Management and Social Studies (BMS) support
For students of the bachelor Communication Science and Psychology participation as a test-subject is a requirement of the bachelor graduation learning goals. Students can fulfill their test-subject obligations by participating in the research projects put forward by academic staff and students via the Sona test-subject system.   

More information on the SONA test subject pool via the BMS Intranet.

Informed consent/participation procedure/privacy

Click for more information on informed participation & consent procedures and examples of informed consent forms (in Dutch and English). 

For more info on Research and Privacy (GDPR) go to BMS Datalab.

Ethical codes per discipline

In many scientific disciplines, professional codes for ethical conduct of research have been published, outlining what is considered good ethical practice in a specific domain of research. These codes offer general principles and guidelines to take into account when you are designing your own research, and are often slightly more specific than the general ethical principles mentioned above. We have listed a few of them here. Please note that you need to consult only the code that is relevant to your discipline and/or research method, and that the list is not exhaustive.

Contact the Ethical Committee BMS

The Ethics Committee has representatives in all BMS departments; they are listed below. Some of them are EC members, and others are EC contact persons. They all function as the first person to consult in that department when you have questions regarding the ethics of human subjects research. They also stimulate attention for research ethics in their department. EC members are involved in the assessment of research proposals and participate in policy discussions in committee meetings. Some of the EC contact persons are involved in the assessment of research proposals but do not participate in committee meetings.

The Committee members meet 4-5 times a year to discuss controversial cases, reflect on ongoing developments on research and their ethical implications, and advise the dean on policy issues regarding the ethics of human subjects research.

The EC is supported by a secretary, who you can contact in case of general questions concerning the EC and its functioning, the web application and also in case of complaints, Contact: The current secretary is Lyan Kamphuis-Blikman. Administrative tasks with regard to the assessment procedure and SONA are taken care of by the secretariat, whom you can also contact with questions regarding the web application.

Dr. M. Boenink  

Chair, reviewer

Philosophy (PHIL)  

Dr. L.J.M Kamphuis-Blikman

Secretary, Web application, Complaints  

Faculty of BMS  

M.F. Clifford

Secretariat, Web application, SONA  

Faculty of BMS  

A. Kragt

SONA (substitute in absence of Marcia)

Faculty of BMS

Dr. R.H.J. van der Lubbe  

member, reviewer  

Cognitive Psychology and Ergonomics (CPE) (also reviewer OMD)

Dr. M. Galetzka 

member, reviewer

Communication Studies (CS)

Prof.dr. J.H. Walma van der Molen  

member, reviewer

Teacher's Programmes (ELAN)

Dr. H. van der Meij  

member, reviewer

Instructional Technology (IST)

Dr. P. M. ten Klooster  

member, reviewer  

Psychology, Health and Technology (PHT)

Dr. P.W. de Vries  

member, reviewer

Psychology of Conflict, Risk and Safety (PCRS)

Dr. A.M. von Raesfeld Meijer  

member, reviewer  

Centre for Entrepreneurship, Strategy, International Business and Marketing (NIKOS)

Dr. G Jansen

member, reviewer

Public Administration (PA)  (also reviewer CHEPS, CSTM)

Dr. P. Stegmaier  

member, reviewer

Science, Technology & Policy Studies (STEPS) 

Dr. H. Boer  


Educational Services BMS

Dr. Anke Lenferink  

member, reviewer  

Health, Technology and Services Research (HTSR)

Prof. dr. C.P.M. Wilderom  

contact person, reviewer  

Change Management & Organizational Behaviour (CMOB)

Dr. J.G. Meijerink  

contact person, reviewer    

Human Resource Management (HRM)

Dr. H.C. van Beusichem  

contact person, reviewer    

Finance & Accounting (FA)

Dr. M. de Visser  

contact person, reviewer    

Technology Management and Supply (TMS)

Prof. dr. M Junger  

contact person, reviewer     

Industrial Engineering & Business Information Systems (IEBIS)

Dr. J.J. Vossensteyn  

contact person

Centre for Higher Education Policy Studies (CHEPS)

Dr. V.I. Daskalova  

contact person  

Governance and Technology for Sustainability (CSTM)

Dr. M.D. Endedijk  

contact person  

Educational Science (OWK)