Welcome to our University. Glad to have you on board!
The first days at the UT you will receive a lot of information. We summed up a few practical things to arrange during your first days at the UT.
INFORMATION THAT MATTERS
We hope you are finding your way in your new position at UT. On this page we have listed some links to information that might be usefull like our organisational structure, Centre for Training & Development, staff manual and our sports centre.
- Introduction meeting for new employees
The UT offers an introduction meeting for new employees. Please sign up if have not registered yet.
- Employee card
Please pick up your employee card at the ICT Servicedesk. For details, see the separate item about the employee card.
- Building access
You can access your building with your employee card if your workplace info is filled in in myhr.utwente.nl > my workspace. For department specific access, see www.utwente.nl/access-authorisation.
Use your employee card to get free coffee at the employee coffee machines in all buildings. Alternatively you can use your bank card (contact less payment/NFC) to get premium (payed) coffee.
Or try the Starbucks at the O&O square!
- Your public profile (people.utwente.nl)
Every employee has a public profile on people.utwente.nl (Dutch version on personen.utwente.nl). Part of your profile is set up automatically, but you need to fill in some addition details:
- Activate your profile picture
- Fill in job title
- Additional phone numbers: secretary's phone or your mobile phone number
- Activate the working days overview
- Optional: other fields like about me (biography/CV), research introduction, social media profiles of research profiles like Google Scholar, etc.
- Optional: grant your secretary rights for your profile (authorisation tab)
Login: use the menu on the left to acces 'my profile'. For documentation see www.utwente.nl/peoplepages.
- Internal personal information (myhr.utwente.nl)
The UT uses AFAS (myhr.utwente.nl) as HR self service system. Please keep your personal details here up to date. As a new employee, please check and complete at least the following sections:
- MyHR > Personal information > Emergency contact details
- MyHR > Job functions > Workplace information
- MyHR > Job functions > Change timetable/working pattern
- Computer and phone
Please contact your manager for details. In general, employees can order computers, laptops, tables, smartphones, headsets and other devices themselves using selfservice.utwente.nl. This portal also provides information about your current devices and the costs you would have to pay if you leave the UT and want to keep your devices.
- Equiment for home office
For most employees it's important to have a ergonomic workspace at home. Please check if you need to order anything to complete your home office workplace and use selfservice.utwente.nl to order a chair, a foodrest, screen, microphone for lectures, etc. Please contact your manager first for permission.
Join the introduction meeting.
The University of Twente regularly organises introductory meetings for new employees. Please join us and meet your colleagues.
- FAQ coronavirus
This page contains a summary of all the information that students and employees need to know about working and studying during the corona crisis.
- Organisational structrure
Organisation chart and information of the University of Twente, faculties and institutes.
- People pages
Find people. You can search for a name, department, building or expertise
- UT Facts & Figures
This digital brochure aims to give an overview of the University of Twente's facts and figures.
- UT house style and templates
The house-style contains various aspects which can be reflected in a report or presentation so you can communicatie recognisably as UT.
- Staff manual
The staff manual provides you with all the information you need about the arrangements, salary, rights, duties and facilities.
- Home office workplace
This page helps you to set up a healthy and durable home office workplace.
This page gives you as an employee an overview of various initiatives to promote your physical and mental well-being.
- House rules
To guarantee everyone's safety, the University of Twente uses house rules.
- Centre for Training & Development
The UT strongly believes in recruiting, developing and challenging talented employees. A wide range of courses, training and coaching is designed specifically for scientists and support staff
- Language centre
The UT Language Centre (UTLC) is one of the parties participating in the Centre for Training & Development.
- The Campus app
The Campus app guides you to your meeting, the parking spot closest to your appointment or any other outdoors point of interest.
- Campus catering
Appèl has been contracted for catering on campus, for example meeting services in ut buildings.
- Smoke-free campus
The University of Twente attaches great importance to our staff members being able to perform their work with pleasure, in safety and in good health, in a healthy and safe working environment.
- Employee portal
The employee portal is available on employees.utwente.nl after logging in with a staff member account.
- Executive Board meeting schedule
On this website, you find the meeting schedule of the current year and (when available) of next year.
- Executive Board meetings, templates, agenda items
On this page you find an overview of templates for agenda items of the Executive Board, advisory meetings, University Council and Supervisory Board.
- HR contacts for faculties and service departments
Do you need to contact HR? We use the 'ask HR' section is myhr.utwente.nl to answer all your questions.
- Shaping 2030
Shaping2030 is the University of Twente's mission, vision and strategy for 2020-2030.
- TOM: Twente Educational Model
Information about the TOM model used for UT bachelor's programmes
- Studium Generale
Studium Generale free lectures, available for everybody
- Sports Centre UT
For the University of Twente it is important that employees work with enthusiasm in a healthy environment and carry out their work in a healthy way.
- UT Kring staff association
Employees of the UT can join the staff association UT Kring. Members can join the UT Kring events en other privileges.
- Vrijhof Culture (arts, events and culture)
The Campus of the University of Twente is an important location for arts and events.