Writing your grant application
The EU Office of the University of Twente supports researchers in their grant applications. This support consists of strategic advice, finding the correct calls, support in the writing process and the administration of the proposal and the guidance of the negotiation of approved projects. More information about these services and the programs they support can be found on the EU-Office website.
Improving your publication list for grant application
For improving your publication list for grant application we can help you identifying which of your articles are highly cited or which journals are the best (e.g. Q1 journals) in your field.
Searching for research funds
Research Professional (RP) is a system that provides network-level access to a global subsidy database and offers the option to set, amongst other things, specific search options, email alerts, calendar alerts and newsletters on selected research areas and types of financing. The website is directly accessible on campus, for off-campus access you can create an account using a utwente.nl email address.
RP is used by many universities (including Cambridge) and research institutes. RP does not only focus on research funding and thus researchers, but can also be useful for students and staff to look for awards, travel budgets and other types of funding and subsidies.
The Research Professional course is for research and support staff and PhD’s who are looking for (additional) funding opportunities and relevant news.
Searching and using scientific information
One of the first activities when starting a research is reading literature on the subject. For searching and using scientific information use the Digital library. You can use the FindUT search tool to discover the collection of the UT library, most of it full text online available. Furthermore the digital library presents an overview of available literature databases and other (scientific) information sources. You can also find advice about searching for scientific information per discipline.
For an effective and efficient search and use of the scientific information, you can follow the Scientific Information course. This course focuses on systematically searching for information, knowledge of literature sources and citation indexes, writing references, reference management, open access publishing and citation analysis.
Facilities for your research
You can use general ICT facilities for your research. LISA can help you or your group with specific ICT facilities, e.g. hardware and software.
There are already different research labs available at the UT. LISA can offer ICT support for setting up and maintaining a research lab.
When setting up your research you and your colleagues may want to collaborate on an Office document and see everyone’s changes the moment they occur. In this case, use real-time co-authoring in UT Sharepoint.
For more information see: Perform your research.
REGISTERING YOUR RESEARCH PROJECT
In the initial phase of a research project, you are requested to describe your project in Pure Research Information. During your project, you should also upload the publications of your research here. The descriptions and publications will be (partly) presented on the public portal UT Research Information.
For more information see: Publishing and preserve your research.
ARCHIVING YOUR RESEARCH PROJECT
Managing your information is important during a research project. You as an employee have a responsibility during this process. It is your task to provide for conditions that may keep the documents that were made up or received by you in good order during a certain amount of time or even permanent.
The department Archive of LISA helps you managing your records during the life cycle of a document. It may ensure that your records of historical, fiscal, and legal value are identified and preserved, and that non-essential records are discarded in a timely manner according to Dutch guidelines and identified legislation.
For more information and an overview of our services see: https://www.utwente.nl/en/lisa/archive/
Planning data management is an important part of your research. It lets you work more efficiently, improves the integrity and impact of your research, and complies with legal, contractual and funder requirements. Writing a data management plan (DMP) is the best start for this and is required by many research funders. One of the big planning issues is costs and budgeting of data management.
NWO (and STW)
NWO wants research data that emerges from publicly funded research to become findable, accessible, interoperable and reusable (FAIR) for the use by other researchers.
The basic principle is therefore open access to data and that access to data is only limited when necessary. To make data that emerges from NWO-funded research as accessible and reusable as possible, NWO has decided to implement the data management policy in all NWO funding instruments with effect from 1 October 2016.
The data management protocol consists of two steps:
- A data management section in the research proposal in which the researcher should answer a number of short questions.
For support see: the NWO data management section.
- A data management plan which must be submitted after the proposal has been awarded funding. The approval of this plan is a prerequisite for NWO disbursing the grant.
For support see section writing a data management plan.
Since January 2017 each researcher that applies for funding within the Horizon 2020 work program has to write a data management plan. Opting out is possible but has to be argued in the DMP.
Researchers have to work according to the so-called FAIR data principles, which means that data must be: Findable, Accessible, Interoperable and Reusable.
See the EU H2020 guidelines for further information.
After a research proposal is granted, the researcher has to write a DMP. You can use a specific online DMP-tool. After completion of your research project the data should comply with the FAIR data principles.
If you would like to know how to compose a ZonMW DMP, please see the instructions.
Writing your data management plan
What is a data management plan
Having a data management plan (DMP) is essential for your research project. A good DMP lets you work more efficiently, and improves the integrity and impact of your research. It describes what data you will collect and how, it describes how you will save and share them during the research project, and how you will make them sustainably available them afterwards. It also addresses legal issues, such as copyright, the right to use the data and the treatment of sensitive data. The DMP has to comply with the UT Research data policy and, if available, the data policy of your faculty and research group, as well as legal, contractual and funder requirements.
Although a DMP is written before data collection starts, refining it is an ongoing process during the entire research cycle.
To write your own DMP, please use the University of Twente’s DMP Template UT. When applicable, consult the DMP guidelines of your funder (for example, NWO, Horizon 2020, KNAW, ZonMw). See also Funder requirements.
Attend the Course on Research Data Management for a full understanding of research data management and guidance in setting up your data management plan to:
- be able to write a data management plan (DMP)
- be aware of and informed about management of data for verification and reuse
- be aware of and informed about the value of data as scientific output of your research
- be aware of and informed about legal and ethical issues in the handling of data.
View this Video about: the what, why and how of data management planning
How to calculate data management costs
Costs for data management made during a research project can be inserted into a proposal’s budget. These may be costs related to temporary storage, to the anonymization or the transcription of data, or to the curation of data before sustainable archiving.
The National Coordination Point for Research Data Management has published a guide with activities and ways to calculate these costs.
Good and trustworthy research is based on proper scientific behaviour. Before starting your research, pay attention to the issue of good management and scientific integrity.
Ethics committees and advisors at the University facilitate and monitor the ethical issues of all research involving human subjects and/or personal data. The procedure depends on the type of research.
Medical research with human subjects can commence in the Netherlands only when the research has been approved by an independent committee of experts (METC). This is laid down in the Medical Research Involving Human Subjects Act (WMO). Research falls under the WMO if the following criteria are met:
- It concerns medical/scientific research and
- Participants are subject to procedures or are required to follow rules of behaviour
The CCMO website provides information on deciding whether your research falls under the WMO.
Further information for researchers of:
Non WMO-medical research and other types of human involved research
For all other types of research involving human subjects and/or personal data an ethical assessment or screening of research has to done. You can find more information on the website of your faculty or institute:
Relevant UT policies
Privacy and security policies
Every researcher has to work safely and securely, especially when working with personal data. On the Cyber safety website you can find the most relevant national and UT policies and regulations.
The University of Twente has an overall data policy on how to handle research data. This policy serves as a starting point for tailored data policies of faculties (BMS, ET and ITC) and/or institutes, and research groups.
Data policies explicitly state the responsibilities and the authority within the group. They also state how group members should in principle collect, describe, save and share their data during and after their research.
For help with setting up a research group data policy you can contact the information specialist of your faculty or send your question to the Research Support Desk.
Open Access policy
The UT has a so-called Green Open Access policy, which means that UT researchers should deliver the full text of all their (scientific) publications to the Research Information System.
For more information contact the information specialist of your faculty or send your question to the Research Support Desk.