Prepare your research

Funding for research

Writing your grant application

The EU Office of the University of Twente supports researchers in their grant applications. This support consists of strategic advice, finding the correct calls, support in the writing process and the administration of the proposal and the guidance of the negotiation of approved projects. More information about these services and the programs they support can be found on the EU-Office website.

Improving your publication list for grant application

For improving your publication list for grant application we can help you identifying which of your articles are highly cited or which journals are the best (e.g. Q1 journals) in your field.

For help you may contact the information specialist of your faculty or send your question to the Research Support Desk.

Searching for research funds 

Research Professional

Research Professional (RP) is a system that provides network-level access to a global subsidy database and offers the option to set, amongst other things, specific search options, email alerts, calendar alerts and newsletters on selected research areas and types of financing. The website is directly accessible on campus, for off-campus access you can create an account using a utwente.nl email address.

RP is used by many universities (including Cambridge) and research institutes. RP does not only focus on research funding and thus researchers, but can also be useful for students and staff to look for awards, travel budgets and other types of funding and subsidies.

You can find more information about RP on the website of the EU-Office. For questions or help, please contact Information specialist Hanneke Becht.

Course

The Research Professional course is for research and support staff and PhD’s who are looking for (additional) funding opportunities and relevant news.

Setting up your research

Searching and using scientific information

One of the first activities when starting a research is reading literature on the subject. For searching and using scientific information use the Digital library. You can use the FindUT search tool to discover the collection of the UT library, most of it full text online available. Furthermore the digital library presents an overview of available literature databases and other (scientific) information sources. You can also find advice about searching for scientific information per discipline. 

For support contact the information specialist of your faculty or send your question to the Research Support Desk.

Course

For an effective and efficient search and use of the scientific information, you can follow the Scientific Information course. This course focuses on systematically searching for information, knowledge of literature sources and citation indexes, writing references, reference management, open access publishing and citation analysis. 

Facilities for your research

You can use general ICT facilities for your research. LISA can help you or your group with specific ICT facilities, e.g. hardware and software.

Research Labs

There are already different research labs available at the UT. LISA can offer ICT support for setting up and maintaining a research lab.

For support contact the ICT account manager of your faculty or send your question to the Research Support Desk.

Collaborating

When setting up your research you and your colleagues may want to collaborate on an Office document and see everyone’s changes the moment they occur. In this case, use real-time co-authoring in UT Sharepoint.

For more information see: Perform your research

REGISTERING YOUR RESEARCH PROJECT 

In the initial phase of a research project, you are requested to describe your project in Pure Research Information. During your project, you should also upload the publications of your research here. The descriptions and publications will be (partly) presented on the public portal UT Research Information.  

For more information see: Publishing and preserve your research.

ARCHIVING YOUR RESEARCH PROJECT

Managing your information is important during a research project. From a legal point of view it is a must to save critical documents or better: records. All information created, sent and received in the course of your job is a record. Records can be in paper, digital or other formats. Records provide evidence of your research and business activities and function. 

You as an employee have a responsibility during this process. It is your task to provide for conditions that may keep the documents that were made up or received by you in good order during a certain amount of time or even permanent. You should also provide for the conditions which make it possible to retrieve them at all times. 

The department Records Management of LISA helps you managing your records during the life cycle of a document. It may ensure that your records of historical, fiscal, and legal value are identified and preserved, and that non-essential records are discarded in a timely manner according to Dutch guidelines and identified legislation. Records Management:

  • Helps you to do your job better: it supports ease and efficiency of working because you can find the information you need, when you need it.
  • Protects you and the University: it provides evidence of people's rights and entitlements, and shows what the University did and why it did it.
  • Saves you time by ensuring you can find the information you need easily
  • Reduces costs, particularly space costs, by ensuring you don't keep any more records than you have to, and that you know when you can delete or destroy them
  • Gives you records you can rely on, both by helping you to find the appropriate version and, by giving records a high value as evidence if they are needed in a court of law.

Our services

  1. Advise: consult to analyze your records and how to manage it during your project;
  2. Archiving: support in scanning, disposition and archiving records according a service level agreement;
  3. Transfer: store records which are inactive, whether they are in paper, digital or other formats;
  4. Digitization: make your office paperless by understanding the flow of paper and implement solutions to digitize it.

Contact

For support contact the archive specialist/record manager of your faculty or send your question to the Research Support Desk.


Planning research data management

Planning data management is an important part of your research. It lets you work more efficiently, improves the integrity and impact of your research, and complies with legal, contractual and funder requirements. Writing a data management plan (DMP) is the best start for this and is required by many research funders. One of the big planning issues is costs and budgeting of data management.

For support contact the information specialist of your faculty or send your question to the Research Support Desk.

Funder requirements

NWO (and STW)

NWO wants research data that emerges from publicly funded research to become findable, accessible, interoperable and reusable (FAIR) for the use by other researchers.

The basic principle is therefore open access to data and that access to data is only limited when necessary. To make data that emerges from NWO-funded research as accessible and reusable as possible, NWO has decided to implement the data management policy in all NWO funding instruments with effect from 1 October 2016.

The data management protocol consists of two steps: 

  1. A data management section in the research proposal in which the researcher should answer a number of short questions.
    For support see: the NWO data management section.
  2. A data management plan which must be submitted after the proposal has been awarded funding. The approval of this plan is a prerequisite for NWO disbursing the grant.
    For support see section writing a data management plan

EU H2020

Since January 2017 each researcher that applies for funding within the Horizon 2020 work program has to write a data management plan. Opting out is possible but has to be argued in the DMP. 

Researchers have to work according to the so-called FAIR data principles, which means that data must be: Findable, Accessible, Interoperable and Reusable.

See the EU H2020 guidelines for further information.

ZonMW

After a research proposal is granted, the researcher has to write a DMP. You can use a specific online DMP-tool. After completion of your research project the data should comply with the FAIR data principles

If you would like to know how to compose a ZonMW DMP, please see the instructions.

Writing your data management plan

How to write your data management plan

Having a Data Management Plan (DMP) is essential for your research project. A good DMP lets you work more efficiently, improves the integrity and impact of your research, and complies with legal, contractual and funder requirements.

A data management plans covers collection, organisation, use, storage, contextualisation, preservation and sharing of research data. This DMP focuses on resources, identify responsibilities, and highlight potential problems with sharing and long-term preservation of research data. A DMP is written in consideration among other things of the UT Research data policy and the data management policy of your faculty.

Although a DMP is written before data collection starts, refining it is an ongoing process during the entire research cycle. A DMP describes what data you will collect and how, it describes how you will save and share them during the research project, and how you will make them sustainably available and publish them afterwards. It also describes your metadata: what will you describe and how? Your metadata describe data as well as processes, such as study protocols and software used for analysis. A DMP also addresses legal issues, such as copyright, the right to use the data and the treatment of sensitive data.

DMP Template

To write your own DMP, please use the University of Twente’s DMP Template UT. When applicable, consult the DMP guidelines of your funder (for example, NWO, Horizon 2020, KNAW, ZonMw). See also Funder requirements.

Course

Attend the Course on Research Data Management for a full understanding of research data management and guidance in setting up your data management plan to:

  • be able to write a data management plan (DMP)
  • be aware of and informed about management of data for verification and reuse
  • be aware of and informed about the value of data as scientific output of your research
  • be aware of and informed about legal and ethical issues in the handling of data.

Video

View this Video about: the what, why and how of data management planning 

How to calculate data management costs

Costs for data management made during a research project can be inserted into a proposal’s budget. These may be costs related to temporary storage, to the anonymization or the transcription of data, or to the curation of data before sustainable archiving.

Guide

The National Coordination Point for Research Data Management has published a guide with activities and ways to calculate these costs.

Ethics and policies

Good and trustworthy research is based on proper scientific behaviour. Before starting your research please have a thorough look at the issue of good management and scientific integrity.

Ethics committees

Ethics committees facilitate and monitor the ethical conduct of all research involving human beings.

  • BMS faculty
    Ethical assessment of research is mandatory for all research with human subjects carried out within the entire faculty BMS. This webpage offers all information you need about the assessment procedure and the ethical principles and criteria used.
  • EWI faculty
    Ethics protocol research

Relevant UT policies

There are several policies relevant for all employees and students of the UT, such as the privacy policy, ICT security policy and the Information security policy. You can find more information on the Cyber Safety website.

Data policies

The University of Twente has an overall data policy on how to handle research data. This policy serves as a starting point for tailored data policies of faculties (BMS, ET and ITC) and/or institutes, and research groups. 

Data policies explicitly state the responsibilities and the authority within the group. They also state how group members should in principle collect, describe, save and share their data during and after their research. 

For help with setting up a research group data policy you can contact the information specialist of your faculty or send your question to the Research Support Desk.

Open Access policy

The UT has a so-called Green Open Access policy, which means that UT researchers should deliver the full text of all their (scientific) publications to the Research Information System.