- Absence and reintegrationUT is committed to the sustainable deployment of employees. It may happen that you are absent due to illness. On this page, you will find (background) information on absence & reintegration. This gives you an idea of the steps that the various stakeholders have to take in order to implement the process in accordance with the 'Wet Poortwachter'. The agreements surrounding absenteeism and reintegration are established in the Absenteeism Guideline. How to call in sick? Call in sick by mobile? Use the AFAS Pocket app! Looking for 'Absence and absence prevention for managers'? Absence and reintegration Open consultation hours Even if there is no absenteeism due to illness, you may still have questions about (imminent) health problems in relation to work. Would you like to discuss this with a company doctor? Then make an appointment for the Open Consultation via 024-3717799 or servicebureau@debedrijfspoli.nl. The company doctor will only share information from this consultation with your manager if you agree. Absenteeism
- Ancillary activities (nevenwerkzaamheden)It regularly happens that a University of Twente employee carries out ancillary activities The University of Twente supports this. Ancillary activities can contribute to employees’ professional development, and strengthen the ties between the University and local businesses and organizations. Moreover, the University of Twente aims to boost and promote business activity in the region and ancillary activities are an excellent way of contributing to this goal. What are ancillary activities? The definition of ancillary activities used by the University of Twente is all paid and unpaid work that you perform that is not part of your job at the University. Examples include an employment contract with another employer, supervisory board membership or an advisory role for an external organization, activities for start-ups or as an entrepreneur or other type of independent professional. Non-business ancillary activities that in no way affect the University of Twente’s interests, do not need to be reported. Examples include
- Business travelTravel for and during work by trein, plane, bike. Including expenses and explanation of the NS Business Card
- Commuting travel, temporary accommodation and relocationUT employees may be eligible for allowances to help pay for moving costs, temporary accommodation and daily travel to and from work. You must, however, meet certain conditions. For UT employees these conditions are set out in the Regulations for relocation, temporary accommodation, and commuting allowances (pdf). Submit requests via MyHR links to http://myhr.utwente.nl/ Commuting expenses As a UT employee, you receive an allowance for the costs of your commute to and from work. There are two options: Public transport: 100% reimbursement, second class, or: Fixed travel allowance based on €0.10 per kilometre. Public transport If you travel by public transport then you use your second class, NS Business Card, for your commute. If your commute involves travel from outside the Netherlands, for example from just across the border with Germany, then you can declare your second class/economy class public transport tickets via MyHR. Simply indicate in MyHR, under ‘commuting expenses’, that you use public transport for
- Confidential adviser, complaints and disputesYou have the right to work in a place where integrity and safety are paramount. Confidential advisor You can talk to a confidential advisor for support whenever you have to deal with unacceptable behaviour, like intimidation, (sexual) harassment, aggression, violence, discrimination, bullying or stalking, or when faced with a conflict in your work situation connected to such behaviour. Read more about confidential advisors The Executive Board has appointed five members of staff to act in the capacity of confidential advisor. These five employees perform their duties as confidential advisor in addition to their regular job. The confidential advisor supports individual staff members who are confronted with unacceptable behaviour like intimidation, (sexual) harassment, aggression, violence, discrimination, bullying or stalking. UT staff can also approach the confidential advisor in case of a workplace conflict related to or arising from unacceptable behaviour. PhD candidates, too, may call on the confidential advisor
- End of employmentIf your work will soon cease, there are several things which you have to arrange for. What you will need to arrange depends on the reasons for and the situation following your dismissal. It may be that you hand in your notice yourself in order to start working for a different employer or to start your own company. Another possibility could be that your temporary employment contract with the UT is ending, but you have not yet found a new job. Stopping / handing in UT provisions If you are still in possession of UT property, you are required to hand these in on your last working day. Examples include your staff ID card, NS Business Card, telephone, laptop and tablet. If you are part of the administrative and support staff, LISA will cancel your ICT account thirty days after your last working day. Academic staff are given a period of one year before their account is cancelled. Collective insurance As soon as your employment contract with the UT terminates, it will no longer be possible for you to participate in group
- InsurancesThe UT has taken out a number of group insurances for all employees Healthcare insurance (Menzis) Health insurance is required by law for everyone who lives and/or works in the Netherlands. Anyone who is obligated to take out Dutch health insurance under the Health Insurance Act, must enrol with a health insurer and take out at least the Dutch Basic Health Insurance to cover medical expenses within four months of arrival in the Netherlands. You have to take this out yourself and this can be done with any Dutch Health Insurer. However, the UT has a collective agreement with Menzis, which gives you as a UT employee certain benefits and discounts on the additional and dental insurance packages. As a participant in the collective health insurance, you will receive a collectivity discount of 15% per month on the premium of the supplementary and dental insurances. As an UT employee, you will also receive 3 extra physiotherapy treatments from the employer's benefit if you have supplementary insurance. The discount on
- Leave types & leave regulationsOverview of leave types, regulations and request procedure. The accrual and taking up of regular (holiday) leave has been laid down in the Collective Labour Agreement of Dutch Universities (CAO-NU). In addition, the collective labour agreement contains provisions on public holiday leave and on a few special forms of leave that have their basis in the Work and Care Act. This concerns, for example, maternity leave, adoption leave, parental leave, personal leave and emergency leave. Leave request Registration of leave is a self service in myHR/AFAS. For some leave types, the request has to be approved by your manager or the HR department. The table on the bottom of the leave portal page indicates the request status. Register your leave (myhr.utwente.nl) Or use the AFAS Pocket App Leave regulations How the UT implements the leave provisions of the Collective Labour Agreement of Dutch Universities has been determined in the University of Twente Leave Regulations. The UT has a separate regulation for educational leave
- Optional model for employment conditionsEvery staff member has their own needs and wishes when it comes to terms of employment conditions. As an employee of the UT, you can exchange certain employment conditions (sources) for other employment conditions (targets) in the Optional Model. Optional model for Employment conditions For example, the use of salary and/or holiday hours for the purchase or maintenance of your bicycle. In this way, you create your own package of employment conditions that matches your wishes and personal situation. In addition, in many cases, it can give you tax benefits. In the leaflet Optional Model for Employment Conditions, you will find information about the sources and targets, conditions, tax benefits and consequences of the choices you make. The Optional Model for Employment Conditions can be found in MyHR under ‘Optional Model for Employment Conditions’. Brochure optional model 2023 links to https://www.utwente.nl/en/service-portal/services/hr/resources/downloads-staffmanual-en/regulations/brochure-optional-model-2023
- Pension accrual at ABPAs a member of staff of the UT you are obliged to accrue a pension with the ABP (Algemeen Burgerlijk Pensioenfonds) pension fund. This is the pension fund for the government and education sectors. The ABP pension plan comprises three group pensions: ABP KeuzePensioen (old age pension), ABP Nabestaandenpensioen (surviving dependants' pension) and ABP Arbeidsongeschiktheidspensioen (occupational disability pension). You can find more information about ABP and the ABP pension plan at www.abp.nl/english/ Each year, ABP sends you a statement of the pension that you have accrued with them. In addition, ABP has an online 'personal environment': via MijnABP (only Dutch) you have direct digital access to your own pension details. You can make calculations and simulate pension options. You can log on to MijnABP with your DigiD. On www.mijnpensioenoverzicht.nl you can see how much statutory old age pension and supplementary pension you have accrued and with which Dutch pension providers (pension funds and pension insurers
- Personal HR/Payroll system (AFAS)At University of Twente we use the HR and payroll system MyHR (AFAS) This is a platform where you can manage your personal details regarding your job, such as submitting a leave request or report sick leave. On this webpage we outline the most important aspects to know your way around, for example: an instruction animation, faq, background information project and where to go for contact & support myhr.utwente.nl Login for employees Looking for the AFAS Recruitment application? AFAS Pocket app Use the QR code below to download or open the AFAS Pocket App Easy sick and recovery reporting, request leave quickly and easily. All the most important HR matters including your paychecks under your thumb. Note: use the key: ESFM8H to receive an activation code by email. AFAS Pocket app installation guide links to https://www.utwente.nl/en/service-portal/services/hr/resources/downloads-staffmanual-nl/instructies/afas-pocket-app.pdf Instruction video Watch the instruction video below and find out the most important aspects
- Salary and remunerationabout your salary and related matters Your salary is determined based on the UFO system (see below). In addition, on this page you will find information and links about all payments. Salary Salary payment * This information is meant for UT employees In 2023 your salary will be paid on: Tuesday 24 January Friday 24 February Friday 24 March Monday 24 April Wednesday 24 May Friday 23 June Monday 24 July Thursday 24 August Friday 22 September Tuesday 24 October Friday 24 November Thursday 21 December Generally, the salary will be credited to your bank account one day after the above dates. Salary scales The UT uses the salary scales which were previously nationally adopted in the Collective Labour Agreement of Dutch Universities (CAO-NU). There are eighteen general salary scales. In addition, salary scales for youths and separate scales for specific jobs have been developed. Each scale has a minimum and a maximum, with a number of gradually increasing salaries (steps or increments) in between. Salary scales from 1
- Scope of employment, working hours and daysWorking hours and days The amount of weekly hours you are formally employed with the UT has been established in your employment contract. We call this the formal working hours. The formal working hours for full-time employment are 38 hours a week. The days and times that you will be working are agreed upon with your manager. These agreements are recorded in myHR/AFAS under 'Change Timetable / working pattern'. The working hours recorded in this application, form the basis for the various digital registration systems, such as leave registration, absence registration and time registration. In order for these systems to work correctly, it is paramount that the data recorded in myHR/AFAS be current. Length of work week In the Collective Labour Agreement of Dutch Universities, the formal working hours for full-time employment have been set at 38 hours a week. However, at UT the standard working week is 40 hours: 5 days of 8 hours. Because of this, you will work 2 extra hours every week. You will be compensated for
- Social security for cross border workingworking from a border region When you work from home in a border region this might have consequenses for your social security. It is important that you know all the information before you decide to work from home. On 25 May 2022 there have been two information meetings about the social security if you are working from Germany. This information can be found on this page. Social security The basic rule for social insurance is that it is assigned to one state. Contributions are only payable in one state for the total salary. Benefits are accordingly only granted by this one state. The decisive factor for the allocation of the applicable social security law is basically the question in which state you physically carry out your activity. If you carry out your activity exclusively in one state, its social security law is applicable. On 14 June 2022 the Secretary of State has agreed to extend the temporary measure, because of Covid until 1 January 2023. You remain social insured in the Netherlands until 1 January 2023
- Staff manual (CAO, regulations, codes of conduct)information you need about the arrangements, salary, rights, duties and facilities In addition to a challenging working environment, the UT offers you, as an employee, a broad and attractive package of employment conditions. In part, these terms of employment can also be tailored to your personal preferences via the Choice Model. We have listed all the regulations, codes of conduct, rights and obligations for you in our staff manual. Regulations and codes of conduct Show all regulations Ancillary activities links to Regulations regarding paid or unpaid work outside the university job Assessment regulations links to https://www.utwente.nl/en/service-portal/services/hr/resources/downloads-staffmanual-en/regulations/assesments-regulations.pdf Assessment regulations for employees Bonus and allowance scheme links to https://www.utwente.nl/en/service-portal/services/hr/resources/downloads-staffmanual-en/regulations/bonus-and-allowance-scheme.pdf Overview of different bonus and allowance types CCTV monitoring regulations
- University Job Classification (UFO)information about your own profile and overview of all job profiles. Under the UFO, all Dutch university employees are assigned a job profile (a brief description of their job) and a corresponding job level. Your Profile Your job profile, the level of your position and your salary scale are determined in observance of the rules of the 'University Job Classification' (UFO) system. This system contains job profiles of academic support positions. The differentiating factors coupled with the profiles illustrate the difference in job grade between positions. At the same time this leads to better insight into career paths, both horizontally and vertically. An explanation of the UFO system, the steps of the classification process and information on which legal rules apply can be found in the UFO Manual. All profiles This information is only visible for employees after login: Links University Job Classification Regulations UT UFO manual and function matrix on universiteitvannederland.nl UT Salary and remumeration information
- UT Travel Unit (UTTU)The UT Travel Unit assists employees with complex business travel arrangements. For complex business travel arrangements, such as combination trips, group travel and special destinations, or to adjust previously made travel arrangements, the UT’s Travel Unit (UTTU), located in Langezijds building, can assist employees. Standard flights can be booked by the secretary / office manager of your faculty or service department. For train travel (both within the Netherlands and abroad), you can use the NS business card. More information can be found here. For the booking of complex arrangements, the Travel Unit will gladly assist you: if you are having difficulties using AirGo to make hotel reservations if you wish to book a train journey that cannot be booked using your ‘Mijn NS Zakelijk’ account with advice regarding visa applications if your secretary's office is unavailable Mode of travel UT stimulates travelling by train for destinations within Europe. To help you select the best mode of travel for your destination
- UT-Flex / UT Student JobsUT-flex / UT Student jobs UT-Flex/ UT Student Jobs provides UT students with the opportunity to work at the university. The activities can be related to education and/or research (like a teaching assistant) but also can have a general nature. Walk-in consultation Driessen On Tuesday 16 May and Thursday 15 June, Bas and Inger from Payroll agency Driessen will be present on campus. A walk-in consultation is scheduled this day for all student on-call workers and job owners. During this walk-in consultation, there is an opportunity to get acquainted and ask questions. From UT student jobs, a colleague will be present to answer any questions about the procedure for student-assistants. The walk-in consultations will take place on: Tuesday 16 May in Carre room CR2022 from 12.00 to 14.30 hrs. Thursday 15 June in Cubicus C 101 from 12.00 to 14.30 hrs. We look forward to seeing you on one of the above dates UT Student Jobs: available from April 2023 Decision tree: I want to hire a student. How do I do that? The deployment
- Vitality Pactstart working less? Will you be reaching the AOW state pension age within five years and would you like to start working less? In that case, the Vitality pact is a possible option. If you take part in the Vitality pact, you will reduce the number of working hours per week while maintaining your pension accrual. You can read more about the scheme here. About the Vitality Pact The Vitality pact is a component of the Collective Labour Agreement for Dutch Universities (cao-NU). You can find the Vitality Pact scheme in chapter 6, paragraph 2. The number of holiday hours per year is reduced to 5 times your working hours for the remaining number of working days. In addition, you build up extra leave every week because you work a little more than the part-time factor of your new working week. Collective Labour Agreement for Dutch Universities links to https://www.universiteitenvannederland.nl/files/documenten/CAO/2022/UNL-18575-07-CAO%20Nederlandse%20Universiteiten%202022%20%28EN%29%20(2).pdf WHAT DOES THE PACT ENTAIL
- Working abroadWorking abroad for a prolonged period If you are going to work abroad for a prolonged period, it is important to make proper arrangements at least three months in advance before your departure. This page tells you all about the preparations you need to make. Agreeing on tasks, salary, and reimbursements First of all, it is important that you agree on a number of matters with your supervisor. They are: Permission from your supervisor to work abroad Agreements on whether or not your salary will continue to be paid Agreements on the costs in the event of a long-term stay abroad This is particularly important in terms of being able to properly assess the consequences for your social security entitlement. What those consequences are, depends on your personal situation and the organization, and the country in which you are going to work. Applying for your A1/certificate before your departure If you are going to work in a country that is a member of the EU, EEA or another treaty country, we advise you to apply for an