Reimbursement regulation participation bodies UT

I General

Article 1 Definitions

In this scheme, the following is understood to mean:

a. university the University of Twente

b. board the Executive Board of the university

c. WHW Higher Professional Education Act

d. staff member the person who is employed by the university

e. student the person who is enrolled at the university as a student

f. university council (UR) the participation body as referred to in Section 9.31 of the WHW

g. faculty council (FR) the participation body as referred to in Section 9.37 of the WHW

h. service council (OR) the participation body as referred to in Section 9.50 of the WHW

i. year of session the period from 1 September of any calendar year until 1 September of the next calendar year

II University council

Article 2 Reimbursements

1. Students who have a seat on the university council receive an attendance fee of €2,350 per year of session.

2. Staff members who have a seat on the university council receive a bonus of €365 per year of session.

3. For staff members who have a seat on the university council the unit where the staff member is employed receives a compensation of 18% of the staffing costs in case of full employment.

4. The reimbursements mentioned in paragraph 1 up to and including 3 are debited to the central budget created for this purpose.

Article 3 Additional reimbursements

1. Students who fulfil special tasks as a member of the university council, receive an additional attendance fee of €940 per year of session.

2. The student who is chairperson of the university council receives an additional attendance fee of €1,550 per year of session instead of the amount mentioned in paragraph 1.

3. For staff members who fulfil a special function as a member of the university council, the unit where the staff member is employed receives additional compensation.

4. The staff member who is chairperson of the university council receives an additional bonus of €365 per year of session.

5. The additional reimbursements mentioned in paragraph 1 up to and including 3 are debited to the central budget created for this purpose.

III Faculty councils

Article 4 Reimbursements

1. Students who have a seat on the faculty council receive an attendance fee of €615 per year of session.

2. Students who are chairperson of a faculty council receive an attendance fee of €1,230 per year of session instead of the amount mentioned in paragraph 1.

3. Staff members who have a seat on a faculty council receive a bonus of €365 per year of session.

4. The reimbursements mentioned in paragraph 1 up to and including 3 are debited to the faculty that has instituted the faculty council.

IV Service councils

Article 5 Reimbursements

1. Staff members who have a seat on a Works Council receive a bonus of

€365 per year of session.

2. The reimbursement mentioned in paragraph 1 is debited to the service department where the staff member is employed.

V Final provisions

Article 6

1. In special cases the board may deviate in a positive way from the provisions in this regulation.

2. In cases not provided for by this regulation the board decides.

3. Index-linking of the amounts in this regulation takes place annually as at 1 September of any year, commencing on 1 September 2011.

4. The Reimbursement regulation participation bodies UT, effective date 1 September 2006, will be abolished as at 1 September 2010.

5. This regulation becomes effective on 1 September 2010.

Explanation Reimbursement regulation participation bodies UT

General

The UT employs a system of undivided participation, as referred to in Section 9.30 (1) (b) of the WHW.

This reimbursement regulation states per type of participation body which reimbursements the members and/or units involved receive for the time and effort put into the participation. If the staff member or student is a member for part of a year of session only, or only fulfils a special function for part of the year of session, the reimbursement is paid out pro rata the number of months.

A separate point in this context is the situation in which non-staff members are elected to the University Council or a Faculty Council. For professors by special appointment and staff members employed by the NWO (Netherlands Organisation for Scientific Research) or a similar organisation designated by the board, are eligible to stand for election for the staff component of these participation bodies. Since there is no employment relationship with the university in these cases, agreements need to be made on an individual basis.

Article 2

The attendance fee for student members of the UR (paragraph 1) constitutes taxable income. It is paid out as a gross amount. The recipient must declare this amount as income to the Tax Administration/body paying out student finance.

To compensate the withholding relating to the health care system, the attendance fee for student members of the University Council as mentioned under article 2.1 of this regulation, has been increased by €150 per year of session, from €2,200 to €2,350.

The bonus for staff members (paragraph 2) is based on article 3.20 of the Collective Labour Agreement (CAO) Dutch Universities. The amount is fully taxed and is paid out less the statutory payroll tax and social security contributions due.

The compensation to the units (paragraph 3) is calculated on the basis of the gross salary according to the scale of the staff member in question, increased by a surcharge of social security contributions and a 20% surcharge for overhead costs.

The central budget (paragraph 4) is managed by the secretariat of the University Council.

Article 3

Special functions (paragraph 1 and 3) are, for example, the chairmanship of the University Council, a group or committee.

The additional attendance fee for student members (paragraph 1 and 2) is fully taxed. The amounts are paid out as gross amounts. The recipient must declare this as income to the Tax Administration/body paying out student finance. For granting additional compensation to the units (paragraph 3), a total of 0.65 fte is available. At the start of each year of session the University Council takes a decision about the division of the available compensation over the special functions. The University Council informs the units in writing of this decision. The additional compensation is calculated on the basis of the gross salary according to the scale of the staff member in question, increased by a surcharge for social security contributions and a 20% surcharge for overhead costs.

The additional bonus for the chairman of the University Council (paragraph 4) is based on article 3.20 of the CAO Dutch Universities. The amount is fully taxed and is paid out less the statutory payroll tax and social security contributions due.

The central budget (paragraph 5) is administered by the secretariat of the University Council.

Article 4

The attendance fee for student members of a Faculty Council (paragraph 1 and 2) is fully taxed. The amounts are paid out as gross amounts. The recipient must declare this as income to the Tax Administration/body paying out student finance.

The bonus for staff members (paragraph 3) is based on article 3.20 of the Collective Labour Agreement Dutch Universities. The amount is fully taxed and is paid out less the statutory payroll tax and social security contributions due.

Article 5

The bonus for staff members (paragraph 2) is based on article 3.20 of the Collective Labour Agreement Dutch Universities. The amount is fully taxed and is paid out less the statutory payroll tax and social security contributions due.