Data Storage for employees (M, P and U drive) - general info

Through the UT Workstation, employees have three network drives (M, P and U-drive) at their disposal. These network drives can be used to:

  • safely store data;
  • share data with one another;
  • install software, use templates, etc.;
  • restore data.

Specific information about storing and sharing research data can be found at our page about Research Data Management.

  • Description

    If you only use your internal hard disk of your UT Workstation, no back-up is created of your files. Should a fault occur with your UT Workstation, the data on the hard disk will be deleted and all of this data will be lost. To prevent this type of data loss, you must store data on the specified central hard disks. Three standard directories have been created for this on the UT Workstation:

    • M: My documents/Home directory;
    • P: Project and organisation documents;
    • U: UT supply of documents (including house style and software).
  • Requests

    These directories are set up as standard on your UT Workstation. Therefore no request has to be submitted. If the directories are, however, not installed on your UT Workstation, you can still do this yourself (see the manuals). Additional space can be requested for the home directories. The standard 10GB can be extended to 20GB or 40GB. This can be requested from the Service Desk.

  • Costs

    If the use of the directories remains below 10GB, no additional costs will be charged. If the 10GB space is extended to 20GB or 40GB, additional costs will be charged to the faculty or service. For more information about these additional costs, please consult the rates page.

  • Conditions

    You have to have a UT Workstation and an ICT account.

  • Delivery

    No delivery time applies to this service. Extension of the storage space is arranged immediately.

  • Support

    A back-up is made of all directories. This back-up is saved for 1 month and can only be used in the event of emergencies, such as non-functioning of a server. PLEASE NOTE! This back-up cannot be used to restore individual files.

    For support, use the self-service page and the manuals. Should you have any other questions or should a fault occur, please contact the Service Desk ICT.

  • Extra information

    Three different groups of files can be stored on the three directories that are set up as standard on your UT Workstation. Below is a short description of the three directories.

    • M: home directory 
      This directory is intended to be used to store your own work documents. These documents are your personal documents and are not to be shared with other people. If you work for multiple organisations, or if you relocate to a different organisation, this directory will remain the same. This disk space is limited to 10 GB. You will receive a warning by email before you reach this limit.
    • P: project and organisation directory
      This directory is intended to offer project data and organisation data and to share data with one another. In this directory, you will only see those directories of companies, associations, projects or groups of which you are a member.
    • U: UT directory
      Various documents are offered by the UT that are of importance for the entire UT. An example is the UT house style with template information.


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