- Additional customised data storage options for employeesThrough the UT Work-environment (at UT-campus and/or at home), employees have three types of storage locations at their disposal; these are also called shares. These storage locations can be used to: safely store data; share data with one another; install software, use templates, etc.; restore data. Specific information about store and share research data can be found on our Web page about Research Data Management. Description If you only use your local hard disk on your computer, no back-up is created of your files. Should a fault occur with your UT Work-environment, the data on the hard disk could be deleted and all of this data will be lost. To prevent this type of data loss, you must store critical data on the specified central hard disks. Three standard shares have been created for this UT Work-environment: My documents/Home drive; Project and organization documents; UT supply of documents (including house style and software). Request These shares are set up as standard on your UT (MS-Win) Work-environment
- Backups for employees (mail and files)A backup means a copy of data that is stored on a data carrier or within an application. Such copies are made as a preventative measure in order to ensure that no important data will be lost in the event of the data on the original data carrier being lost, becoming damaged or containing the wrong information (through the correct information being overwritten, rendering the data worthless). Description Because data is not or not usually static, it is important to develop a good backup strategy to ensure that data from the past can be retrieved in a structured manner. Two important parameters for determining such a strategy are RPO (Recovery Point Objective) and RTO (Recovery Time Objective). RTO, expressed in time, indicates how long it will take to replace the last backup of the data that has not yet been lost or damaged as a maximum. RTO therefore indicates how long it will take before you can use the data again. RTO is calculated from the moment LISA receives the request to restore a backup. RPO, maximum tolerable
- Data restore on Windows (recover previous version)Restoring individual data Sometimes you accidentally overwrite or remove files. To restore this kind of actions you can restore this data yourself using Previous Versions (PV). For example when you accidentally overwrite or remove a file: Right-click the directory where the file was saved. Click Restore previous versions. Select the date when the right file was available. Click Open. Copy the file to the desired location. Backup/restore Data is saved for one month on redundant hard disks. This back up will only be used for casualties like server failure or broken hard disks. It will not be used for restoring individual files.
- Data Storage for employees (M, P and U drive)These manuals describe the central hard disks (M, P, and U) and the procedures to restore data. Introduction On the UT Workstation are facilities for saving data. These facilities are for: Saving data safely; Sharing data; Installing software, templates, etc. Restoring data. Data storage for research Specific information about storing and sharing research data can be found at our page about Research Data Management. General information Description If you only use your internal hard disk of your UT Workstation, no back-up is created of your files. Should a fault occur with your UT Workstation, the data on the hard disk will be deleted and all of this data will be lost. To prevent this type of data loss, you must store data on the specified central hard disks. Three standard directories have been created for this on the UT Workstation: M: My documents/Home directory; P: Project and organisation documents; U: UT supply of documents (including house style and software). Requests These directories are set up as standard
- FileSender for employeesShort link for this page: utwente.nl/filesender. The SURFnet FileSender is a service which enables you to send large files over the Internet. It is a web-based application that is offered by the UT. With this service you can: send files with a size of 500GB maximum; invite people to send a large file to you; record online a list of the files that you have sent and received. Costs The end user does not have to pay to use this service. These costs are passed on by LISA to the faculty or service. Conditions You require an ICT account to use this service. You can log in using your m number and the associated password. The maximum file size per upload via HTML5 is 500 GB. All modern browsers support HTML5. If you use Adobe Flash, then the maximum file size per upload is 2 GB. If you use encryption, then the maximum file size is 250 MB. Delivery The service can be used immediately through https://www.surffilesender.nl. Support Please use the self-service page for support. Should you have any other questions or should
- Google Drive (in Google Apps) for studentsThe information about Google Apps is available in the Email/calendar section.
- Sharepoint (incl FAQ)Sharepoint.utwente.nl is a digital cooperation environment for cooperation in groups which can be formed by the members themselves. The initiator is also the manager of a team site or project site and can invite other employees, students and external parties to take part in the cooperation. Sharepoint.utwente.nl is an environment which is offered on servers of the UT from the UT datacentre. Description An employee can create an unlimited number of team sites or project sites with 25 sub sites. A MySite is also automatically created for the employee. SharePoint is a Microsoft platform which serves as a framework for setting up a website for online cooperation within a group or organization. Sharepoint.utwente.nl is based on SharePoint 2019 and includes the following functionalities: Option of working together in the browser Saving, sharing and joint editing of documents Task list Calendar Announcements Discussion Wiki Blog Use of workflows The libraries in which digital documents can be stored form an important
- SURFdrive for employeesShort link for this page: utwente.nl/surfdrive. With SURFdrive you can store your personal files in a safe and trusted cloud environment that is developed by SURF on behalf of the Dutch higher education and research. The data will always be stored inside the Netherlands and will never be offered or sold to third parties. SURFdrive offers 500 GB of space to its users, for sharing and storing files documents, photos, videos. You can login to SURFdrive with your institutional account, so no additional usernames and passwords are needed. You can access your files anytime, anywhere from your smartphone, tablet or laptop and share your files with selected others. Costs No costs will be charged for end-users unless an extreme amount of data is placed on Surfdrive. Conditions The SURFdrive client can be downloaded here. It is also possible to access your SURFdrive files using a web browser. Support For support, use the self-service page and the manuals.
- Webdrive for employeesShort link for this page: utwente.nl/webdrive. WebDrive makes it possible to reach your UT documents while you are working at home and/or on your mobile device. Introduction You can reach your data by using Finder, Windows Explorer or a mobile device with WebDAV app (e.g. GoodReader, WebDAV Navigator). It is not possible to copy big files, like CDs or big programs; maximum file size is 50 MB. If you want to upgrade this can be done through http://support2.microsoft.com/kb/2668751 using the MS Fix-it or by changing the registry youself and restart the webclient-service. To reach your data, you use a WebDAV protocol. There are several WebDAV clients for different platforms (Apple Mac OS, iOS, Microsoft Windows and Ubuntu Linux). Because the data is transported via internet, you can reach your data nearly everywhere. You don’t need VPN connection and your data is secured by HTTPS connection. UT employees can use three directories (the M, P and U disk) to save files. In the past, it was only possible to access the
- Wiki for employeesShort link for this page: utwente.nl/wiki. Service for sharing information with several people. The information can be supplied and edited by several people. Applications Every UT member of staff can apply for a wiki. This member of staff must specify who should have access to this: who should have read-only access and who can make changes to the wiki. The service is also accessible to UT students and, in mutual consultation, also for participants from outside the UT. Only UT staff can apply for a new wiki. Self-service applications will be possible in the future. Costs No costs are charged for up to 5 GB data storage. Conditions The following is required to use the Wiki: Computer with internet connection ICT account (M number, S number) Delivery The delivery time is a maximum of one working week and delivery takes place during an introductory discussion. Upon delivery, the wiki is filled with some sample content. Support This is a service for UT staff wishing to share UT-related (research/education) information