If you want to send a message to students, the most suitable means to do so depends on the subject of the communication, the specific target audience and the impact of the message on this target audience. If it concerns a message with a high impact on someones education or way of learning, please contact the communication officer of your unit or student-news@utwente.nl to advice you in an effective communication mix where special attention is paid to informing relevant educational directors. The studentportal is used as an addition to the other means in the mix.
Digital communication channels
Student portal
Message
Student portal publishes news, announcements of events, etc., with regard to:
- Organisation strategy
- Related to education
- Health
- Activities/events
- Monitors/surveys
- External announcements/requests/calls
- Internal announcements
Target audience
All students
Information
- Information is intended for all students or it has been very clearly marked for a specific group
- Information is substantively interesting for students, but isn't urgent
- The sender is UT (possibly an external party if information is very relevant to students)
- Information does not serve a commercial goal
Delivery
Via the web form.
Student news (digital newsletter)
Message
Student news publishes the most important messages of that month, with regard to:
- Organisation strategy
- Related to education
- Health
- Activities/events
- Monitors/surveys
Target audience
All students (or a large part thereof)
Information
A maximum of six messages can be added to the Student News. An editorial staff, consisting of students and staff of CES and M&C, prioritises the messages
- Intended for all UT students (or large part thereof)
- Does not serve an (external) commercial goal
- Important for students to know (education, health, UT developments)
- Message contributes to UT profiling
Deadlines 2026
Deadline content | Release dates |
Wednessday 14 January | Tuesday 20 January |
Wednessday 11 February | Tuesday 17 February |
Wednessday 18 March | Tuesday 24 Mach |
Wednessday 15 April | Tuesday 21 April |
Wednessday 20 May | Tuesday 26 May |
Wednessday 17 June | Tuesday 23 June |
Summer break | |
Wednessday 19 August | Tuesday 25 August |
Wednessday 16 September | Tuesday 22 September |
Wednessday 21 oktober | dinsdag 27 oktober |
Wednessday 18 november | dinsdag 24 november |
Wednessday 9 december | dinsdag 15 december |
Delivery
student-news@utwente.nl
Social media (Facebook, Instagram, etc.)
Internal mass email
Message
Related to education on a central level and corporate information (crisis, managerial, invitations for academic ceremonies)
Target audience
All students (or a specific target audience)
Information
- Information has a large impact on students
- Information is so important that no student can miss it (CES-CSA/CvB determines this)
- Sender is CES-CSA or CvB (via S&B or M&C)
- Information is critical and unforeseen and cannot wait for the next publication of Student News
- Information is for all students or a large specific target audience
- Guideline: do not send more than 2 per month
Delivery
Via web form (only works when you are logged in on www.utwente.nl/serviceportal first)
MyUT app
The MyUT app was created for all UT students. Students can view their schedules in MyUT and be notified of schedule changes via notifications. The app can guide students to appointments, the nearest parking spots, or other interesting locations on campus. MyUT has a handy checklist for new students and offers various contact options with the UT. Additionally, the MyUT app can be used to stay up-to-date about interesting events taking place on campus.
Submit events: register your event via this web form.
U-Today (not under supervision of M&C)
Message
U-today publishes news about:
- Organisation strategy
- Related to education
- Activities/events
Target audience
UT community (students and staff)
Delivery
utoday@utwente.nl
Student union (not under supervision of M&C)
Message
News, announcements of events, etc. with regard to: activities/events, surveys, external announcements/call
Target audiences
Network SU (these are mostly active students)
Information
To be determined by SU
Delivery
studentunion@union.utwente.nl
Study associations
Target audience
Decentralised: Students of that educational programme
Information
To be determined by study associations
Submit content
Overview of all study associations
communication On campus
There are different means to bring your message across on campus. For information about the LED screens, screens in the buildings, posters, etc., please check this overview of all communication channels on campus. If your message has an high impact, please contact a communication officer of M&C to advice you in an effective communication mix.
Educational programme information
Canvas
Message
Course-specific information (information from lecturer about course, notification of system maintenance)
Target audience
Decentralised: Students per educational programme, group or course
Information
Only course-specific information, programme information or information about the Canvas system (an update, for example)
Delivery
Educational programme (lecturer)
Study associations
Target audience
Decentralised: Students of that educational programme
Information
To be determined by study associations
Submit content
Overview of all study associations
Education notification on student portal
Educational programme websites
Target audience
Decentralised: Students (and staff) of that educational programme
Delivery
Via educational programme
Email specific to educational programme
Message
Information related to educational programme
Target audience
Decentralised: Students per educational programme, group or course
Information
Information related to educational programme, For example a change in curriculum
Delivery
Via educational programme
Hard copy
Information bundle Kick-In
Message
Related to education and activities/events
Target audience
First-year students
Information
Needs to be interesting for first-year students (Kick-In committee determines the content)
Delivery
info@kick-in.nl
Last edit: 18 December 2025