When you publish open access, the peer-review process and often even the journals are the same as for traditional publishing. The difference lies in the number of people who have access to your publication.
The advantages of open-access publishing are enormous for researchers and research. And chances are that you can publish open access for free in top journals in your field, thanks to agreements between Dutch universities and publishers.
Find out below what the advantages of open-access publishing are, how to select a high-quality journal in your field for open-access publishing, how to publish open access for free as a UT author, and how to easily open up your closed publications.
Your closed publications can only be read by those who pay a one-time fee per article or who’s employer pays for a subscription to the journal. You transfer the exploitation rights of your closed article to the publisher, and are no longer allowed to share your work as you please.
Your Open Access publications can be read by anyone with an Internet connection. You remain the copyright holder of your own work and are allowed to share your published article as you please. This increases your article’s visibility, downloads, citations, and impact.
The University of Twente is in strong favour of open access to the results of publicly funded research, and its goal for open access is in line with the policy of the Dutch government:
The university’s stand on open access is expressed in the UT Open Access Policy.
Before submitting your article to any scientific journal, it is wise to evaluate the journal and publisher of your choice based on criteria for scientific quality, such as intrinsic quality of articles in the journal, scope and audience, selectivity, peer-review process, writing quality, editorial committee, and availability and visibility. Think. Check. Submit. offers a checklist for identifying trusted journals for your research.
Additional criteria can be taken into account when evaluating open-access journals and publishers. As a rule of thumb, publishers belonging to the Open Access Scholarly Publishers’ Association (OASPA) and journals listed in the Directory of Open Access Journals (DOAJ) tend to be more reputable. DOAJ is an online directory that indexes peer-reviewed open-access journals.
The above-mentioned quality measures are not meant as a harsh cut-off point, but as a starting point. You should always decide for yourself if the journal is suitable for your article.
Publishing is never free, of course. But corresponding UT authors can publish open access at no cost in almost 15000 high-quality journals. Around 8000 of these journals will give you a 100% discount, thanks to national agreements between publishers and VSNU (the association of universities in the Netherlands). And 7000 of these journals currently don’t charge APCs (Article Processing Charges).
UT Journal Browser: quality journals in your field with discounts for UT authors
The UT Journal Browser presents almost 35000 scientific journals. It lets you search for (terms in) journal title, and select journals based on costs for open-access publishing. You can sort your selection by ISI impact factor, or narrow down your selection to a quartile. More than 1300 Q1 journals let you publish open access for free as a corresponding UT author.
The open-access logo to the right of a journal’s title indicates the type of journal:
- a blue logo (‘open @ request’): you can choose to publish open access in this journal;
- an orange logo (‘open access’): you automatically publish open access in this journal.
The text underneath the open-access logo shows costs and discounts for open-access publishing: ‘100% APC discount for UT authors’ means that corresponding UT authors can publish open access in this journal at no cost, thanks to a national agreement. To find out how to make use of this agreement, click on the journal’s title, and select ‘more information about this deal’ underneath ‘APC discount’. In any case, use your utwente email address when you submit your article, make sure that your affiliation on the article contains ‘University of Twente’, and when asked, indicate that you do want to publish open access.
When you click on a journal’s title, you will see all your options for open-access publishing, including your options for making your closed publications in this journal openly accessible in UT Research Information (‘green open access’).
UT authors are stimulated to publish their scientific articles open access, in a high-quality open-access journal. To that end, the university offers financial incentives from the Open Science Fund.
Are you the corresponding author of an article that is published in a peer-reviewed open-access journal? If you meet the criteria listed below, the University of Twente will reimburse half or all of the publication costs, depending on the impact factor of the journal, and up to €750 and €1.500 respectively.
You are eligible for a reimbursement when you meet each of the following eight conditions:
1. You are the corresponding author of the article.
2. The article states University of Twente as your affiliation.
3. The article is published in a high-quality open-access journal that is registered in the Directory of Open Access Journals.
4. The article is published in an open-access journal that has, or is nominated for, an impact factor as presented by Journal Citation Reports (JCR) or SCImago Journal Rank (SJR).
If the impact factor of the journal is in the top quartile (Q1) in its field, the grant reimburses 100% of the publication costs, with a maximum of €1,500. In all other cases, the grant reimburses 50% of the publication costs, with a maximum of €750.
Visit the UT Journal Browser to find out which journals qualify for a full reimbursement from the Open Science Fund. To find the quartile, log in with your m number, search for the journal that you published in or for (terms in) journal titles that you may publish in, and click on the journal’s title. The quartiles are shown under ‘Impact’. If the quartile is not shown, the journal doesn’t have an impact factor yet. Please contact your information specialist to find out if the journal is nominated for an impact factor and as such, still qualifies for a reimbursement of half of the costs.
5. You can only apply for a reimbursement in the year that your article is published.
6. You have not received another grant for covering the cost of publishing this article open access. Reimbursements are only given for costs made by the University of Twente.
7. You have not received another reimbursement from the Open Science Fund in the same calendar year.
8. You uploaded the final published pdf of your publication to Pure Research Information, to become openly available in the university’s repository UT Research Information.
This grant will be awarded on a ‘first come, first served’ basis. The grant is a reimbursement to an OFI number of a UT group, so your research group will have to pay the publisher first.
To apply for a reimbursement from the Open Science Fund, send an e-mail to the information specialist of your faculty and include: 1) the link to your published article, 2) the publisher’s invoice, and 3) your research group’s OFI number for transferring the reimbursement.
Do you plan on publishing a book chapter open access? Please contact your information specialist to find out if you are eligible for a reimbursement from the university’s Open Science Fund.
You are usually not allowed to share your closed publications as you please. However, you are often still allowed to open up the author version of your article in UT Research Information, usually after an embargo period. The author version has the same content as the published version (i.e., after changes based on peer review and editorial comments), but not the layout of the publisher.
To add the author version of your closed publications to UT Research Information, simply upload them to Pure Research Information. When you do so, the University Library will perform a copyright check. After a possible embargo period, your publication will automatically be openly accessible to anyone with an Internet connection, and easily findable through search engines such as Google Scholar. This increases the visibility and impact of your research.
Opening up your closed publications after six months
As of January 31st, the Dutch universities are giving open access an extra boost: Researchers can participate in a pilot to make their closed publications openly available after six months, through the universities’ repositories – in our case, UT Research Information.
This is possible thanks to Section 25fa of the Dutch Copyright Act, also known as the Taverne amendment. This amendment has been translated into concrete principles and will now be implemented as a pilot by the Association of Dutch Universities (VSNU). UT-employed authors can participate in the pilot when the academic research on which their work is based was funded wholly or partly with Dutch public funds, and when their publication is an article, conference paper, or an individual chapter in an edited collection. Participants will receive additional support where necessary.
For more information about this pilot, visit www.openaccess.nl.
Would you like to participate and make your closed publication(s) freely available? Please contact the information specialist of your faculty.
The information specialist of your faculty will gladly present your research group’s options for open-access publishing, based on your past publications. The practical focus will be on safeguarding quality and covering/avoiding costs when publishing open access. If there are any other topics you’d like to see covered, please let us know.