• Thanks to the generous UT Incentive Fund, I’m currently a visiting faculty at Georgia Institute of Technology, USA. The fund enabled me to take a 3-month research leave with minimal teaching duties. This trip already has been very valuable for my career. I started working on a new research project with a professor and a PhD student at Georgia Tech., and I envision this project being the beginning of my new research line. During my time at Georgia Tech., I have given several talks and expanded my professional network. Overall, UT Incentive Fund provides an invaluable opportunity to advance one’s career. (Derya Demirtas)
  • I applied for UT incentive fund for a research visit to National Institute of Health, USA. This incentive fund supported my career by broadening my research network and by initiating collaborative research with one of the renowned research group in US. Research has shown that past productivity of researchers positively affects the funding, however it is even more important how researchers build their collaboration network. This grant provided me an excellent research network and the scientific visibility which will definitely benefit me in my future career development. (Ruchi Bansal)


The UT Incentive Fund is a fund, created and financed by the UT. Its aim is to help you as a talented female staff member to develop and/or accelerate your career, and to achieve your professional ambitions. If you are an outstanding female staff member who has the ambition to move up, the UT is keen to support you.

Your application will be assessed and decided upon by the UT Ambassadors’ Network.


The UT Incentive Fund is open to you as a female support or scientific staff member if you are aiming toward professional advancement in your career at the UT.  If you have a temporary contract, you should have a guarantee for at least one more year of employment at UT.

 Support staff:

  • scale 10 - 13 (managerial and non-managerial)

Scientific staff:

  • Postdocs
  • Assistant Professor
  • Associate Professor
  • Lecturer 1 or 2
  • Researcher 1 or 2

Please note that you cannot apply if you are a PhD candidate.  Support for personal development is an important part of a PhD contract and should be provided by your department.  


The UT Incentive Fund can support any activity that could clearly help to strengthen your CV, or to develop skills, which could support you in taking the subsequent step in your career. Applications must specify how the proposal will contribute to your personal (career oriented) development. For example, some of the proposals that were accepted in the past have featured:

  • Courses or coaching for personal or professional development;
  • Travel and accommodation expenses for getting international experience and/or building an international network, for instance via  a research visit;
  • Facilities to write a grant proposal or work on a publication.

Please note that the Incentive Fund does not provide grants for scientific studies. Requests for equipment or data collection will not be considered. Also we do not cover conference visits, or other activities that are generally covered by the development budget of your department, or that are part of your regular work as a scientist or support staff member.

Your proposal will be evaluated for its likelihood to contribute to your career advancement. Your proposal needs the support of your superior or the Dean of your faculty as specified below.


Proposals should contain five parts:

1. Motivation + plan (max. 3 pages)
A description of  your motivation and ambition for career advancement. This includes explanation of your current professional position and articulation of the gaps in your CV that inhibit promotion. You need to add a description of the proposed activities, along with convincing argumentation for how those activities will address the gap(s). It should be clear how the activities will enable your promotion within a reasonable time.

2. Activity overview and budget (max. 1 page)
An overview of activities and detailed budget. You can refer to the financial department of your faculty or service department in case of questions related to the budget.

3. Curriculum Vitae (max. 2 pages)
A CV that demonstrates your potential.

4. Letter of recommendation
A letter of recommendation written by your superior or the Dean of your faculty which confirms his view on your potential and indicates how the proposed activities will stimulate your career. The letter should indicate support for a possible time-path for promotion. The letter should also explain which other activities to stimulate your career are supported by your group/department. 

5. Statement of HR-manager A statement of the HR-manager of  your faculty or department that confirms that the proposed activities cannot be financed by your group/department.

Please take the points stated below into consideration when writing your proposal:

  •  Your application will be assessed by the members of the UT Ambassadors’ Network. They are not necessarily experts in your field of expertise. From your plan they would like to understand in particular how the proposed activities will contribute to your career prospects and why they cannot be financed within the group. Applications involving extra money for current projects (like equipment or research material) will not be awarded. These activities do not contribute to your personal development and thus should be provided by the department.
  • The maximum amount that we can award you is € 7.500.
  • Your application can be awarded partially.

Criteria for assessment

  • The demonstrated potential in your CV and your application.
  • The expected contribution of the proposed activities to your next career step.
  • The support for your application demonstrated by your superior.

Application procedure

  • Closing date for proposals: 14th September 2018.
  • The decision procedure on your application takes about 6 weeks after the closing date. 
  • Your application can be submitted to the attention of dr. J.A. Oosterhuis-Geers, secretary UT Incentive Fund, and will be acknowledged.
  • A copy of your application should be sent to the HR-manager of your faculty or service department.
  • Decisions on the application will be taken at the Ambassadors’ Network meeting of October 2018, and will be communicated in November 2018.