The UT Incentive Fund is a fund, created and financed by the UT. Originally set up to facilitate female staff development and the promotion of women to address their underrepresentation at the UT, from 2019 its aim has been widened to fund initiatives to encourage innovative, bottom-up ideas valuing and respecting diversity and promoting inclusion at the UT.

If you have such an idea the UT is keen to support you.

Diversity is any dimension that can be used to differentiate groups and people from one another. In a nutshell, it’s about respecting and appreciating what makes people different, in terms of age, gender identity, ethnicity, religion, disability, sexual orientation, education, and national origin.

Diversity allows for the exploration of these differences in a safe, positive, and nurturing environment. It means understanding one another by surpassing simple tolerance to ensure people truly value their differences. This allows us both to embrace and also to celebrate the rich dimensions of diversity contained within each individual and place positive value on diversity in the community and in the workforce.

Each individual in an organization brings with them a diverse set of perspectives, work and life experiences, as well as religious and cultural differences. The power of diversity can only be unleashed and its benefits reaped when we recognize these differences and learn to respect and value each individual irrelevant of their background.

Inclusion is an organizational effort and practices in which different groups or individuals having different backgrounds are culturally and socially accepted and welcomed, and treated equally. These differences could be self-evident, such as national origin, age, race and ethnicity, religion/belief, gender identity, marital status and socioeconomic status or they could be more inherent, such as educational background, training, sector experience, organizational tenure, even personality, such as introverts and extroverts.

Inclusion is linked to a sense of belonging. Inclusive cultures make people feel respected and valued for who they are as an individual or group. People feel a level of supportive energy and commitment from others so that they can feel empowered to perform to the best of their abilities at work.

In simple terms, diversity is the mix and inclusion is getting the mix to work well together.

Your application will be assessed and decided upon by the UT Ambassadors’ Network.

Who can apply?

  • The UT Incentive Fund is open to all employees who strive for a diversity-valuing and inclusive university  for each and every one of us. Working together to create a stronger community and more inclusive UT.
  • Proposals can be submitted individually or as a group and should showcase how we as community including its employees can be more inclusive. 
  • If you have a temporary contract, you should have a guarantee for at least one more year of employment at UT.

What can be covered and what not?

The UT Incentive Fund can support any initiative that could help strengthen the UT as a diverse and inclusive community for its employees. We will grant money to translating ideas into activities, studies or projects that could produce a sustainable impact and help the UT be a more inclusive organisation.  

Please note that the Incentive Fund does not provide grants for pure scientific research, however doing a study to fill a knowledge gap in diversity and inclusion could be a possibility. Requests for equipment or data collection will not be considered.

The total available budget for this call is €45.000. The maximum for any individual application is € 10.000. If the number of proposals exceeds the budget available, the proposals with the largest expected impact on the UT community will be approved.

What is required?

Proposals should contain two parts:

1. Motivation + plan (max. 2 pages)
A description of your motivation and ambition to value diversity and improve inclusion. It has to be clear what the identified opportunity or problem consists of and how it will be addressed. Explain why you are the appropriate person / group to execute this proposal. You need to add a description of the proposed activities, along with convincing argumentation for how those activities will impact the UT community and contribute to valuing diversity and increasing inclusion. A clear timetable must be part of proposal.

2. Activity overview and budget (max. 1 page)

A detailed overview of activities and necessary budget.

Planned activities

Costs applied for

Costs borne by others**

Expected results









Total budget:

** Indicate here how other costs are being financed and whether this finance is guaranteed (please refer to the financial department of your faculty or service department in case of substantive questions related to your budget overview)

Please take the points stated below into consideration when writing your proposal:

  • Your application will be assessed by the members of the UT Ambassadors’ Network. From your plan they would like to understand in particular how the proposed activities will champion diversity and inclusion.
  • The maximum amount that can be awarded is € 10.000 per application.
  • Your application can be awarded partially.

Criteria for assessment

  • The expected impact on the UT community.
  • The direct link to diversity and inclusion.
  • The clarity of the planned actions and budget overview.

Application procedure

  • Closing date for proposals: 11 June 2021
  • Decisions on the application will be taken at the Ambassadors’ Network meeting of mid June 2021 and will be communicated in end of June 2021.
  • Your application should be submitted to Mette Strubbe, HR policy advisor & Secretary ambassadors network a.i.
  • Please contact Mette Strubbe for more information.
  • The outcomes of funded projects must be reported back to the Ambassadors’ Network within three months of the project ending and can be used for communication purposes.