When working or studying from home, you might need to use (video conferencing) tools. The UT has agreements with providers of several tools. It is not allowed to use other tools without permission.
Tools that can be used
Please visit this website for possibilities for online lectures.
Additionally, for other meetings, you can safely use the following video conferencing tools with your UT account:
- Microsoft Teams (for employees and students);
- Skype for Business (for employees only);
- Google Meet (for students and employees with a G Suite account; streaming, recording and CC are now available);
- PILOT SURF Videoconferencing for max 6 persons (only for employees to set up a conference; employee can invite anyone);
- BlueJeans (must be requested via Servicedesk LISA)
Do you want to use other tools? Ask TELT about the possibilities. Perhaps other tools, already in use within the UT, can be used for the same purpose. If not, TELT can investigate whether the new tool might be an addition for the UT. In case personal data will be involved, TELT will also ask the data protection officer and security manager to review the tool’s privacy and security measures. In case a positive advice will follow, TELT might start a pilot. In the event of a negative advice, the tool will be considered unsuitable for the UT.
Tools that cannot be used
You cannot use other tools than mentioned above without permission. Some tools have already received advice on the basis of which use is not permitted within the UT, such as Zoom and Discord.
ZOOM can be used for conferences and, in an experimental situation, also for colleges. However, a few basic requirements regarding use must be taken into account.
- ZOOM has been set up for the UT and only UT licenses are used;
- The conference organizer determines whether there are any privacy risks;
- The conference organizer ensures that attendees receive instructions on how to safely use ZOOM during the conference.
If you are invited to a Zoom meeting by an external party and it is not possible to use an alternative, please observe the following guidelines:
- Open an incognito or privacy window for the Zoom meeting and set the cookie settings in your browser to minimum / necessary;
- Do not share a screen with Zoom;
- Do not share files via Zoom;
- Do not download files that are shared;
- Do not record Zoom meetings;
- Ask the Zoom meeting host to set a password and only share it with those who are invited to participate;
- Ask the host not to enable the "Attendee Attention Tracking" feature;
- Set audio and video to "mute" by default; do not enable it until you participate in the meeting.
The UT considers Discord not suitable to use due to privacy and security implications. Using Discord has a number of consequences for privacy and security, such as:
- Discord collects a lot of personal data (such as VOIP data, content of what is sent through chats, IP address and activity);
- Personal data is sold to third parties;
- Personal data will also be used for other (marketing) purposes;
- Discord does not offer standard end-to-end encryption.