Install Planon live app on your mobile Phone
With the Planon Live app, you can book a room or workplace and see its occupancy. Using the QR code near the entrance door or at the workplace, you can view the occupancy and book directly. Please only book rooms/workplaces that belong to your own organization.
Download the app
Download the Planon Live app for Android or iOS.
Log in to the app
- Open the app and enter https://utsm.utwente.nl at Company URL, or scan the QR code below:
- Enter your UT e-mail address and password. The app is now ready to use.
- Privacy statement
Planon Workplace Engagement App / Planon live app
1 INTRODUCTION
This privacy statement describes how the University of Twente (UT) handles your personal data in the Planon live app. PURPOSE OF PROCESSING:
- The purpose of processing is to enable users to find a suitable workplace that meets their expectations.
- To find a suitable workplace based on building, floor, space, time, facilities present in the rooms and, if applicable, where your colleague has booked a space.
- To show the availability of spaces/workplaces in the app that are used by yourself or others.
- To show your own reservations in the app, to be able to modify them, to be able to delete them, the possibility to check in and out to indicate that you are actually using the workplace.
- For those who have indicated to share their location of the workplace, it is possible that others can find the space where you have reserved a space in the app. (So-called: Find my friends)
- To provide the UT management organization with reports on how often workplaces/rooms/facilities are used (report is anonymized).
- The Planon administrators have access to the data to perform management tasks to keep the service operational.
2 PROCESSING OF PERSONAL DATA
The following data is processed within the Planon live app:
(Categories) personal data
(Categories) involved parties
Purpose of processing
Legal basis
Retention period
Email
Full name
Phone number
Department
Property
Room
Desk
Employee
Searching and finding a workplace that meets expectations.
Finding a colleague (Find my friends)
Public interest
Personal data and application logging stored in the reservation process will be archived in 3 months. After two years the reserverations data will be anonimized.
E-mail
Full name
Opleiding
Property
Room
Desk
Student
Public interest
Personal data and application logging stored in the reservation process will be archived in 3 months. After two years the reserverations data will be anonimized.
E-mail
Full name
Property
Room
Desk
UT Guests
Permission
Personal data and application logging stored in the reservation process will be archived in 3 months. After two years the reserverations data will be anonimized.
3 ACQUISITION OF PERSONAL DATA
The personal data used by the Planon live app comes from:
- UT Employee data: via the AFAS source system
- UT Student data: via the Osiris source system
- UT Third-party data: via the EduGUEST source system
- Space data (Property, Room, Desk number) is recorded in the Planon source system. If any of the mentioned source data is not made available, users/user groups cannot reserve workplaces.
4 TRANSFER OF PERSONAL DATA
The Planon environment is hosted in the cloud (AWM-Germany) and separate processing agreements are in place for this. The log data is automatically deleted after 3 months. The reservation data is cleared after 3 months, this is a separate process.
5 YOUR RIGHTS
The UT processes your personal data, but you as a data subject have various rights to control your personal data. Below you will find more information about these rights. If you have any questions about this or wish to exercise these rights, you can contact the Data Protection Officer (fg@utwente.nl) or use this form.
5.1 Right of access You have the right to receive a copy of the personal data processed about you.
5.2 Right to erasure This is the right to be ‘forgotten’. It is not always possible to delete all personal data.
5.3 Right to rectification and supplementation This concerns the right to have personal data changed.
5.4 Right to data portability This is the right to transfer personal data to another party.
5.5 Right to restriction of processing This is the right to have less data processed.
5.6 Rights with regard to automated decision-making and profiling This concerns the right to a human look at decisions based on automatically processed data. [Explain if this is applicable]
6 COMPLAINTS
If you have a complaint about the processing of your personal data, you can file a complaint with the Dutch Data Protection Authority.
7 CONTACT DETAILS
For specific questions about Planon Workplace Engagement App / Planon live app, you can contact the Service Desk ICT.
For questions about privacy, you can contact the privacy contact person of your faculty or department. You can also contact the Data Protection Officer.