- Connect MyTimetable to a calendar appIn MyTimetable you can view and download your timetable, and connect your timetable to calendar applications such as Microsoft Outlook, Google Calendar, Apple Calendar or a calendar app on your smartphone. Click here for more info about MyTimetable and how to connect your calendar.
- Email settings for employeesShort link for this page: utwente.nl/employeemail. This page explains the email service provided by UT, the settings for employees and answers freqently asked questions. The LISA offers support for two types of e-mail boxes, both provided through Microsoft Office 365: Default (personal) e-mailbox; Functional/Shared e-mailbox. Description DEFAULT E-MAILBOX Employees can use a default e-mailbox, including spam filter. LISA is responsible for managing these e-mailboxes. This e-mailbox is linked to the employee himself/herself. With the aid of Outlook WebAccess, the e-mailbox can be used at all computers with an Internet connection and web browser. This software also allows personal digital calendars to be managed. All UT employees' e-mail addresses end as standard with @utwente.nl. FUNCTIONAL E-MAILBOX The functional e-mailbox is intended for departments, research groups and other groups who, jointly, have to use an e-mailbox. These are then also registered with the relevant research group or department and is not
- Email settings for students (and Google Apps transfer)Short link for this page: utwente.nl/studentmail. This page explains the email settings for students, helps to transfer from the former Google Apps platform to office 365 and answers Frequently asked questions. Before you start This manual uses a consistent style of writing: references to text and buttons on screens are printed in italics, information that you have to enter yourself is printed in bold. This manual is written for Outlook, part of Office 365. Please download the application first: For computer (Windows or Mac): portal.office.com For Android: download the Outlook app from Google Play For iPhone/iPad: download the Outlook app from app store Manuals Add your UT email account in Outlook Start Outlook. If you cannot find the shortcut you can quickly find it by clicking on the start button and search with the term Outlook. A welcome screen should be displayed. Enter UT e-mail address and click on the connect button: A Choose account type selection een will be displayed. Click on the Office 365 button.
- Functional (shared) mailboxFor projects, departments, event or other purposes you may request a functional (non-personal) email address like abc-project@utwente.nl or secr-group-faculty@utwente.nl and grant several colleagues acces to that mailbox. Policy & Agreements The email policy is part of the (URL) Name policy UT, listed on the page with policies for end users. How to access a functional mailbox Due to national university security policy, all functional mailboxes need to be accessed with your personal password. Passwords to access the functional mailbox directly are not provided. There are different levels of user rights. If you cannot send mail on behalf of the functional mailbox, then your user rights can be extended. You cannot request additional rights for yourself. Please let someone who already has the rights fill in the mailbox access form in the LISA Self Service portal and request the rights for you. For additional questions, contact the Service Desk ICT. In Outlook for Windows A new functional mailbox will be added to your
- Mailing lists for students and employees via lists.utwente.nlShort link for this page: utwente.nl/lists. The University of Twente has set up "mailing lists" for employees and students. These are e-mail discussion lists to which you can subscribe. All subscribers can join in the discussions by sending an e-mail to the list. This e-mail is then sent to all subscribers. LISA manages these mailing lists using the List Server. The UT's List Server provides a list of all existing mailing lists. An archive is also maintained for many mailing lists. For some lists, this archive is public, however for other mailing lists it is only available to subscribers. These archives can also be found on the List Server. Requests You can request a mailing list using the web form. Costs This service is fully free of charge. A larger storage space is possible for an additional cost. You can find more information about the costs on the selfservice portal. Conditions To be able to use the mailing lists, you have to have: a registered personal LISTSERV password; an UT ICT account; a working connection
- Mailing lists in Outlook for employeesA large number of (department) mailing lists are automatically created and visible in Microsoft Outlook. Additional specific mailing lists can be requested by employees. Good to know before you start your request Email lists in Outlook ...can only contain students and employees. Please use other tools for mailing lists that contain external users. Contact onlinemedia@utwente.nl for advice. ...are by default visible for all students and employees. ...can be used by students and employees. (Larger groups are protected: only certain accounts can send emails. See the user rights section below for details.) This in indicated when you are trying to send an email to that group as shown below. External users can get rigths to send to the email list, but that's blocked by default. ...can be recognised by the bold format: ... can be opened by clicking the plus in front of the name. This gives an overview of members and sub-lists. For some groups, clicking the plus is disabled. More information Default lists (automatically
- Planzelf (appointment planner)Short link for this page: utwente.nl/planzelf. Planzelf gives UT employees (users of Microsoft Outlook / Microsoft Exchange) the opportunity to open their agenda to a certain extent for third parties. Third parties are students in this case, but they can also be external relations. These third parties are then given limited access to the agenda of the employee and can make a proposal for an appointment. Appointment requests from colleagues or from third parties look identical. This also applies to the settlement of the agreements. Description Planzelf is an appointment system in which a third party (e.g. students) can easily make an appointment with an employee of the UT. The employee who wishes to use Planzelf can register via this link in the LISA Self Service Portal. Then an account request is started, which is assessed by the Planzelf administrator after submission. The employee must record his availability for third parties in Planzelf. This availability is made accessible via a link to a unique web page,
- Webinar – Get a grip on your e-mail and calendarAre you often stressed because of your mailbox and find it difficult to keep an overview? Do you receive so many e-mails daily that reading and answering them all distracts you from your 'real' work? In this webinar, you will get useful tips for managing your e-mail and calendar in Microsoft Outlook. This will result in a cleaner inbox, a better overview and time savings. Watch the entire recording of the webinar ‘Get a grip on your e-mail and calendar’ back or follow the individual videos to configure the tips for yourself. The webinar aired on 21 November 2022 and was part of Well-being Weeks. Get a grip on your email and calendar - webinar Recording of the webinar ‘Get a grip on your email and calendar’. As part of Well-being Weeks 2022, this webinar provides tips on how to manage your mail and calendar in Outlook. This will give you an emptier inbox, better overview and save time. Recorded on 21-11-2022. Individual videos Manage e-mail notifications Manage e-mail notifications This video is part of the webinar