- Connect TimeEdit to a calendar appIn TimeEdit you can view and download your timetable, and connect your timetable to calendar applications such as Microsoft Outlook, Google Calendar, Apple Calendar or a calendar app on your smartphone. More info about TimeEdit. See the FAQ section for calendar options.
- Email settings for employeesShort link for this page: utwente.nl/employeemail. This page explains the email service and settings for UT employees. Quick email access On a UT-managed laptop/pc, open Outlook and enter your UT email address (Microsoft Exchange). This will automatically set up your mailbox. Alternatively, you can access webmail (Outlook) through your browser through outlook.office.com. For more operating systems, see the manual section below. Good to know: Your personal employee mailbox is created automatically when your appointment starts and will automatically be discontinued when your account is disabled. It also includes your calendar and contact list. Employee email addresses end with @utwente.nl. Functional (shared) mailbox A functional e-mailbox (like info@utwente.nl or studyadvisor-xxx@utwente.nl) can be set up for departments or teams who need to share an inbox. Functional (shared) mailbox documentation and requests Manuals The manuals below are written for Office 365. You can download the application for your computer
- Email settings for studentsShort link for this page: utwente.nl/studentmail. This page explains the email settings for students (*@student.utwente.nl addresses). Quick e-mail access Start Outlook on your smartphone or computer (if already installed) and enter your UT e-mail address (Microsoft Exchange) to add your mailbox. For details, see the manuals below. Alternatively, you can access your mailbox in your browser: go to outlook.office.com and enter your UT e-mail address to log in. Manuals This manual uses a consistent writing style: references to text and buttons on screens are printed in italics, and information that you have to enter yourself is printed in bold. This manual is written for Outlook, part of Office 365. Please download the application first: For computer (Windows or Mac): office.com For Android: download the Outlook app from Google Play For iPhone/iPad: download the Outlook app from app store Add your UT email account in Outlook (computer or Outlook smartphone app) Start Outlook. If you cannot find the shortcut you can
- Functional (shared) mailboxFor projects, departments, event or other purposes you may request a functional (non-personal) email address like abc-project@utwente.nl or secr-group-faculty@utwente.nl and grant several colleagues acces to that mailbox. Policy & Agreements The email policy is part of the (URL) Name policy UT, listed on the page with policies for end users. MC approves (the format of) your new email address. Afterwards, LISA takes care of setting it up, including the user rights. How to access a functional mailbox Due to national university security policy, all functional mailboxes need to be accessed with your personal password. Passwords to access the functional mailbox directly are not provided. There are different levels of user rights. If you cannot send mail on behalf of the functional mailbox, then your user rights can be extended. You cannot request additional rights for yourself. Please let someone who already has the rights fill in the mailbox access form in the LISA Self Service portal and request the rights for you
- Mailing lists for students and employees via lists.utwente.nlShort link for this page: utwente.nl/lists. The University of Twente has set up "mailing lists" for employees and students. These are e-mail discussion lists to which you can subscribe. All subscribers can join in the discussions by sending an e-mail to the list. This e-mail is then sent to all subscribers. LISA manages these mailing lists using the List Server. The UT's List Server provides a list of all existing mailing lists. An archive is also maintained for many mailing lists. For some lists, this archive is public, however for other mailing lists it is only available to subscribers. These archives can also be found on the List Server. Visit the LISTS server portal for the manual and more information Click here Requests You can request a mailing list using the web form. Conditions To be able to use the mailing lists, you have to have: a registered personal LISTSERV password; an UT ICT account; a working connection to the Internet. Delivery After submitting the web form, you will be able to use the mailing
- Mailing lists in Outlook for employeesA large number of (department) mailing lists are automatically created and visible in Microsoft Outlook. Additional specific mailing lists can be requested by employees. Good to know before you start your request Email lists in Outlook ...can only contain students and employees. Please use other tools for mailing lists that contain external users. Contact onlinemedia@utwente.nl for advice. ...are by default visible for all students and employees. ...can be used by students and employees. (Larger groups are protected: only certain accounts can send emails. See the user rights section below for details.) This in indicated when you are trying to send an email to that group as shown below. External users can get rigths to send to the email list, but that's blocked by default. ...can be recognised by the bold format: ... can be opened by clicking the plus in front of the name. This gives an overview of members and sub-lists. For some groups, clicking the plus is disabled. More information Default lists (automatically
- Planon Live appInstall Planon live app on your mobile Phone With the Planon Live app, you can book a room or workplace and see its occupancy. Using the QR code near the entrance door or at the workplace, you can view the occupancy and book directly. Please only book rooms/workplaces that belong to your own organization. Download the app Download the Planon Live app for Android or iOS. Log in to the app Open the app and enter https://utsm.utwente.nl at Company URL, or scan the QR code below: Enter your UT e-mail address and password. The app is now ready to use. Privacy statement Planon Workplace Engagement App / Planon live app 1 INTRODUCTION This privacy statement describes how the University of Twente (UT) handles your personal data in the Planon live app. PURPOSE OF PROCESSING: The purpose of processing is to enable users to find a suitable workplace that meets their expectations. To find a suitable workplace based on building, floor, space, time, facilities present in the rooms and, if applicable, where your colleague has
- Planzelf (appointment planner)Short link for this page: utwente.nl/planzelf. Planzelf gives UT employees (users of Microsoft Outlook / Microsoft Exchange) the opportunity to open their agenda to a certain extent for third parties. Third parties are students in this case, but they can also be external relations. These third parties are then given limited access to the agenda of the employee and can make a proposal for an appointment. Appointment requests from colleagues or from third parties look identical. This also applies to the settlement of the agreements. Description Planzelf is an appointment system in which a third party (e.g. students) can easily make an appointment with an employee of the UT. The employee who wishes to use Planzelf can register via this link in the LISA Self Service Portal. Then an account request is started, which is assessed by the Planzelf administrator after submission. The employee must record his availability for third parties in Planzelf. This availability is made accessible via a link to a unique web page,
- Webinars IT supportWant to improve your online collaboration skills and get the most out of using Teams? Then we have good news for you! The LISA department aired an interactive and informative webinar that you will want to watch back. Microsoft Teams: you probably didn't know these tips yet! After the success of our previous webinar on Outlook (click here if you missed it), this time our two experienced colleagues Robbert and Janjaap are ready to share valuable tips and tricks on the effective use of Teams and online collaboration. Whether you are a novice user of Teams or already have some experience, this session offers interesting insights for everyone. The webinar and the Q&A below recaps the questions and answers asked during the live broadcast. Webinar Microsoft Teams (ENG) A recording of the webinar "Microsoft Teams: You probably didn't know these tips yet!". Recorded 23 November 2023. In collaboration with the LISA video team (utwente.nl/video). Check out the Q&A on this webinar click here Get a grip on your email and calendar