FAQ

FAQ Microsoft Office 365 for students

Where do I find Office 365?

Go to portal.office.com.

A login screen appears, fill out your s-number@utwente.nl (not s-number@student.utwente.nl!).

You will be transferred to a login screen of the University of Twente.

Fill out your password that belongs to your s-number.

After you are logged in, you can use the different applications of Microsoft Office 365. You can download Office 365 ProPlus locally by pressing the button on the right and follow the steps.

NOTE: after you installed Office 365 locally please log on again.  

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Already installed Office 365?

For students who already installed Office 365 (for example via SURFspot) please follow this procedure:

Start MS Word and navigate to File --> Account --> Sign in. Fill out your s-number@utwente.nl and password that belongs to your s-number.

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Applications in the Office 365 environment

A list of van applications which can be used in the Office 365 environment:

OneDrive for Business

OneDrive is the online storage service of Microsoft. It can be compared to services like Google Drive and Dropbox. Microsoft gives 1TB storage space per user for OneDrive for Business.
In comparison with OneDrive (for private use), OneDrive for Business is not scanned by Microsoft for commercial purposes.

Keep in mind when you store data in OneDrive, that this is a Cloud service of an American company, so the Patriot act is applicable.

More info/ tutorials:  

https://onedrive.live.com/about/nl-nl/support/

https://onedrive.live.com/about/en-en/support/

 Office 365 ProPlus

Microsoft Office 365 ProPlus provides locally all programs you are used to of Microsoft Office. Think Word, Excel and PowerPoint in one package. With Office 365 ProPlus you can use the newest versions of the Office applications for your device. Office 365 ProPlus can be installed on 5 devices, both op Mac as Windows devices. Besides that, the apps for Word, Excel and PowerPoint can be used on 5 different mobile devices. You can get to your data from all your devices, regardless if you are on- or offline.

More info/ tutorials:  

https://support.office.com 

Sway

Sway is a new app of Microsoft Office which you can use to make and share interactive reports, personal stories, presentations and more.

More info/ tutorials:  

https://support.office.com/en-us/sway

Microsoft Forms

Microsoft Forms can be used for making questionnaires, tests and surveys and quickly see  the incoming results. When making a test or a form, others can be invited to fill this out through a web browser, even on mobile devices. As soon as the answers are given, you can use the build-in analysis for evaluating the answers. Form data, like test results, can be easily exported to Excel for extra analysis or rating.

More info/ tutorials:    

https://support.office.com/en-US/forms

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What do I have to keep in mind with data storage in OneDrive for Business?

As said, an important service of Microsoft 365 is OneDrive for Business. OneDrive can be used for storage of data in the Microsoft Cloud. Microsoft provides 1TB storage per user in OneDrive for Business.

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What are the (dis)advantages of the use of OneDrive?

Advantages:

You can reach your data from any place, any time, from every device with all kind of operating systems (Windows, Mac, Linux), as long as you have an internet-connection.

Data can easily be shared with others. You decide who can approach your data.

High reliability and availability.

No costs until 1Tb storage.

Data on which you are working are copied to your local computer (cached), so you still can work on your documents when you are offline. As soon as you reconnect to the internet, the newest versions will be synchronized.

Disadvantages:

Your data is stored in the Cloud of an American company and your data can be searched by the American government under the Patriot Act.

1TB is the maximum storage capacity, without exceptions.

To reach actual data on OneDrive you need to have a network connection.

When you are no longer a student, your right to use this version of Office ends. Collaboration documents which you created will not be approached by others, unless you take care of a good transfer.  

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How do I see the difference between the UT OneDrive and my private OneDrive?

In OneDrive, click on the Cloud icon. If you are logged in via your student-number, you will see ‘University of Twente’. You can also see the way you are logged in by clicking the gear-icon with the right mouse-button.

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