Printed (design) materials: Traffic request form (Drukwerk en vormgeving) | Service Portal

Due to a European Tender printing is limited to three contracted printers. All printing and graphic design activities should be ordered through the UT Marketing & Communications department. This could be flyers, posters, magazines, business cards, etc. Within the University of Twente, the Traffic department is the point of contact for designing and printing roll banners, flags, corporate gifts, brochures, magazines, flyers, posters and so on. You can also contact them with any visual identity related questions. If you have a question or would you like to place an order, complete the form below. Your request will be processed within 2 business days.

Examples

General conditions

Request form
To be able to offer you the best service and fast delivery, fill in the request form below this page.
Delivery specifications, pricing and lead time
Delivery specifications
Text:
Upload a Microsoft Word file (.doc or .docx) with the desired text in it.
It is the client's or requester's responsibility to check for contents, grammar and typos.
Do you need writing support when it comes to profiling UT (i.e. research or education)? Contact one of our text writers we are currently working with. If text needs to be translated, contact one of our translation partners. Both text writers and translation partners are our preferred suppliers.
Images:
Photography: Upload photos with the largest amount of pixels.
Image library: Request photos via the Image library of the University of Twente.
Stock photos: Find generic photography at istockphoto.com. Copy the link to the desired photo in the description of the request form. We will use our credits to order the product. Costs: €7,50 per credit.
Technical specifications and sizes for various products
Logos/word marks:
Download the approved and available logos and word marks via our templates and downloads page. The filetype always has to be .eps or .ai.
I made my own layout:
Team Traffic will check if your design is ready to be printed and if the layout meets the guidelines for the UT visual identity.
Pricing
Once the file is (almost) ready, Team Traffic requests a quote from contracted print companies. After the client's approval for the lowest price, the winning print company will proceed and produce the final product.
Lead time (11-18 business days)
Design: 5-7 business days
We outsource every design assignment. Our freelance designers work for the UT on a daily basis. Therefore, they know our visual identity very well.
First, the designer will estimate the time that is needed and how much it will cost, so you will know if it fits into your budget and schedule.
The concept will be sent to you. Several rounds of corrections are common.
If some of the input does not meet the requirements (see Delivery specifications), Traffic will notify you as soon as possible. This way you have enough time to send new input.
Skip this step if you need a reprint of an excisting product that does not need to be changed.
Print: 5-10 business days
Date of delivery is always mentioned on the order confirmation, which team Traffic will send to you. How much time it will take until the product is ready strongly depends on the quantity, the product itself and finish. The amount of days a print company needs to produce flyers or posters will be much shorter than, for example, a book.
Delivery to desired location: 1 business day
The suppliers deliver the packages to the Central Postal Office.
Most of the time the package will be offered by the internal mailman the next day.
Online documents need to be accessible
As from 23 September 2019 every document you want to make available to visitors of your website, has to meet the accessibility guidelines (WCAG 2.1). This means that every document on a utwente.nl/... website needs to be readable to all audiences, regardless of any disability.
In short, you need to be aware of the following:
- Designers need more time to be able to add paragraph styles, code layers and properties. How much time it will take depends on the content quantity.
- When creating the input for text, you should add an alternative text to (informative) images and photos. In other words, a short description of what can be seen on pictures and logo's.
More information about this regulation can be found on the page Accessibility of websites and online documents.
Design your own printed matter
Do you want to make sure that your design meets the visual identity guidelines? Visit the online designtool to create and order your own business cards, invitations, name tags etc. Use your UT account to log in.
Merchandise
UT offers a wide range of merchandise. For instance: clothing, a sports collection and gadgets. Browse and buy at the Union Shop (building: Bastille) or order your products from the comfort of your office: in our webshop. Use the request form if you need something that you are not able to find, or if you need products with a different print.
Outdoor LED screens on Campus
Visit our Products & Services page to find more information about showing visuals on outdoor LED screens.
Advice and urgent requests | contact
Contact team Traffic if you would like to share your ideas or want to discuss further possibilities.
Team Traffic
+3154894004 traffic@utwente.nl
Do you want to know what size pictures need to be on websites or social media, or how to upload them? Visit utwente.nl/websites (a new tab will appear) or contact Servicedesk Online Media.
Servicedesk Online Media
+3154895665 onlinemedia@utwente.nl

Last changed: April 2019

Order form

Requester (1/4)

Name:

Telephone number:

Email address:

I am the client:

Yes

No

Client information (2/4)

Name:

Telephone number:

Email address:

Unit:

Name student association:

Name unit (if not on the list)

Optional: Department / Chair / Programme line / ...

OFI number:

Delivery address

Building:

Name building (if not on the list):

Room number:

Background information (3/4)

I need printed matter/design/advice for:

Internal communication (students and/or employees)

External communication (companies, government, potential students, etc.)

Main goal for this request:

My main goal was not on the list. This is:

Name fair:

Name event:

Name other event:

Request (4/4)

Service:

I need more

Service:

Other services (if not on the list):

Short description:

Print quantity:

Size(s):

I (also) need a digital version of the product(s):

No

I need a digital pdf for internal use (does not meet the accesibility standards)

I need a digital pdf for online media like internet, intranet, ISSUU, social media (an accessible document is legally required)

Yes, I am aware of the accessibility guidelines and rules. I will not use this document for online publication.

Yes, I am aware of the accessibility guidelines (read the general conditions). Therefore, I have added alternative text to informative images and know the designer needs more time.

Do you want to know what size pictures need to be on websites or social media, or how to upload them? Visit utwente.nl/websites (a new tab will appear) or contact Servicedesk Online Media.

Delivery date

I have a deadline to meet:

Yes

Does not apply

General conditions apply

Attachments (optional)

Attachment 1:

Attachment 2:

Attachment 3:

Attachment 4:

Attachment 5: