Protocol following the death of a member of the UT community

In the event of the death of a (former) employee or student, there are various actions to be carried out by one or more colleagues. Below you will find a guideline for each situation, intended as a guidance because all cases are unique situations.

In all cases, an obituary is written. The communication advisor of the concerned faculty/department can support in this process. More information on making an In Memoriam can be found below under the heading 'Guidelines for writing and distributing obituary messages and obituaries'.

The HR department is in charge of the 'obituary' protocol. The protocol is available for download for logged in users only: 

If you need other examples of an obituary, contact UTLC at  UTLC has templates in Dutch, English and German that can be adjusted with specific details. Also, UTLC can translate obituaries for you.

Exception to all conduct guidelines

In the event of the death of a person who has given significant service to the University of Twente, the President of the University Council may decide to hold a memorial event, to be organised by the University Council.


Please contact HR Services for any further questions. Tel 053 489 8011. 

For ideas, comments or changes to this page, please email

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