Ancillary activities

Ancillary activities

Explanation: reporting ancillary activities with regard to Spin-off companies  

Definition

Spin-off company: a company that is largely based on knowledge or technology acquired at the university.

Reporting

When a staff member intends to (co-) establish a spin-off company and / or to participate in an existing spin-off company, he is obliged to report this to the university. There is a duty to report in all cases where there is actual or legal control over the spin-off (management function, shares, etc.), but also for example with an option contract or management function.

In order to assess how the ancillary activities for a spin-off relate to the university position and the interests of the UT, in this phase the superior and staff member must make clear arrangements about the following subjects. These arrangements are laid down in a document that is part of the report on ancillary activities via the Webapplication Ancillary Activities: 

  • Separation of activities and responsibilities. Time spent. Use of university resources and the costs involved. Intellectual property. Positioning/profiling of the spin-off (including the intended products and services). Any supplier-client relationship with the UT. Consequences for the employment relationship. Timetable of the spin-off process. Periodical evaluations.consequences for colleagues within the own department  

Permission

If you intend to set up a spin-off company and/or you want to participate in an existing spin-off company, then you must always report this through the Ancillary Activities web application and ask for permission from the competent body. You will likely receive permission unless the spin off activities have an adverse effect on your performance in your position at the University of Twente and/or are detrimental to the university’s interests. Universitiy’s interests are in any case understood to mean the criteria of the sectoral scheme covering ancillary activities referred to in Article 10.

Further information

A spin-off process roughly follows 5 phases:

  • Research phase: identification commercialisable research results.
  • Evaluation phase: assessment of feasibility, decision-making and protection of rights.
  • Pre-start-up phase: planning process and acquisition of resources.
  • Start-up phase: transfer of intellectual property rights and actual start spin-off.
    Growth phase: business development and product development.  
    Each spin-off process is characterised by its own dynamics.
    For this reason it is impossible to establish the boundaries in advance.
    The competent body will decide on a case-by-case basis having carefully considered the interest and the room the UT can and is willing to give to the staff member. The diagram below serves as a guideline for this.  

 

Duration

Time spent in relation to employment at UT

Use of university resources

Supplier- client relationship with UT

Research phase

Depends on assessment superior

Activities are part of the university position

Permitted

N.a.

Evaluation phase

Depends on assessment superior

Activities are part of the university position

Permitted

N.a.

Pre start-up phase

Depends on assessment superior

Activities are part of the university position

Permitted

N.a.

Start-up phase

Maximum 1 year.

Extension possible provided university position and activities for spin-off can be properly separated.

Taking up leave, unpaid leave or (temporary) reduction of working hours

At integral cost price

Possible, provided there exists a strict separation of tasks and responsibilities

Growth phase

Maximum 1 year.

Extension possible provided university position and activities for spin-off can be properly separated.

Reduction of working hours, if necessary arrangements on

termination of employment

At integral cost price

Possible, provided there exists a strict separation of tasks and responsibilities