OSIRIS is the student information system in use at UT.
This page explains the diverse processes and tools in the Osiris Lecturer/Supervisor module. (There is also a separate Osiris Backoffice, only used by educational support staff, where modules differ based on staff roles.)
Study life cycle
This section will show you various possibilities for registering a study life cycle in OSIRIS (from study programme to graduation). At UT, we use the TOM 2.0 educational model for bachelor's studies.
Study Programme
See the Osiris Students webpage for more information.
Which information is needed to compose a study programmE in Osiris?
- Final curriculum:
- Course information per module: Which type of module? What are the study units per module? What is the amount of EC per study unit?
- Are there any possibilities to compensate within the study programme or study unit?
Study Units - Course Codes
A course code will be automatically generated by Osiris. The first numbers of the course code are equal to the study year of creating. For example, in study year 2020-2021 all new course codes will start with 2020xxxxxx. When there are no changes in the study unit, the course code will be used beyond study years (see: ‘When do we need to create a new course code in Osiris?).
To create a new study unit / course in Osiris, please use the form below. The filled form can be send to the key user Osiris of your faculty.
Register for Study Units / Modules
Bachelor students can register themselves for modules / study units in Osiris Student. The standard procedure to register for a (part of a) module is to register by 'Exam Component'.
If a student can not find a specific study unit via 'Exam Component', they can use register by 'Course Module'.
For more detailed information about registering, see 'Manuals for students'.
Results
Simultaneously with the start of TOM 2.0, in study year 2020-2021, the final grades of study units will be rounded to whole and half grades (except the 5.5). These final grades will be automatically calculated by Osiris using the weighting per test within the study unit.
which types of results are available in Osiris?
- Test result: test grades registered by the exam office (grading scale: 1-decimal or Pass/Fail)*
- Final grade: Calculated by Osiris based on the test results and the weighting per test. On this basis the EC per study unit will be awarded.
- Course grade: The automatically calculated result can be overruled by a course grade
* When only one test grade is registered in Osiris, the test result will lead to the final grade of the study unit.
Binding Recommendation (BSA)
The new educational model TOM 2.0 leads to changes in the registered results in Osiris. What are the effects of these changes to the automatically calculated binding recommendation in Osiris?
- Starting from study year 2020-2021 Osiris will calculate a positive final advice from 45 EC. The first pre-recommendation will calculate a positive advice starting at 15 EC and for the second pre-recommendation Osiris will calculate a positive advice starting at 30 EC. Corrections to these calculated advices are still possible.
- First pre-recommendation: December
- Second pre-recommendation: March
- Final advice: August
- To calculate the binding recommendation, Osiris will use the final grades on study units. Test-results can not be used in the automatic calculation in Osiris, because of the complexity of TOM 2.0. Additional, the results of the dummy-course do not have any effect on the automatically calculated advice.
- The mail attached to a undetermined (neutral) pre-recommendation is adjusted and therefore usable in more situations.
- In Osiris it is not possible to use specific programme requirements in the automatically calculated advice (for example a student has to obtain 3 of the 4 mathematics courses). Those additional requirements have to be checked manually by the educational staff.
- According to the EER 2019-2020 (article 6.4 – 2), students who stopped their study before 1 February 2020 and re-joined their study in September 2020, are seen as first year students. They will start with a new study programme in Osiris.
- Please note: Previously obtained credits on study units (before 1 September 2020) are not automatically calculated in the binding recommendation.
Graduation
A new format of the study programme will be used in Osiris, according to the educational model TOM 2.0. This new format results in a new approach to arrange the diploma supplement.
There are three types of modules:
- Integrated module: Test results are shown on the diploma supplement
- Coherent module: Test results are not shown on the diploma supplement
- Mixed module:
- Test results of the integrated part are shown on the diploma supplement
- Test results of the coherent part are not shown on the diploma supplement
Examples of modules on a diploma supplement
Integrated module
Coherent module
Mixed module
Osiris Course Entry
Osiris Course Entry (Dutch: onderwijscatalogus) is a UT-wide module for entering course information in Osiris, including tests, aims and content, and other course details. Course information may vary per academic year, therefore the information will be requested each academic year.
The primary purpose of Osiris Course Entry is to streamline the course management process and ensure the right information is available for students in the Osiris Course Catalogue. The standard procedure for requesting course information consists of two steps: providing and checking. This process will start each quartile.
FAQ
Osiris lecturer (Counseling)
Filter: Search a student
Use this filter to search for (a) student(s) in Osiris Lecturer. The fields (red numbers) are described below:
1. Student active? Is the student currently enrolled for an educational programme?
2. Academic year 2021 in Osiris means: September 2021 until August 2022
3. Personal details: You can use several filters, to select specific students.
Tip: Use 
to enter more than one student number
4. Student group: select students that are part of a student group.
Tip: Use 
to see a list of existing student groups
5. Degree programme: Fill the code of an educational programme, for example: B-PSY
Cohort: the academic year students started the educational programme (Academic year 2021 in Osiris means: September 2021 until August 2022)
6. Registration degree programme: Use 
to see a list of existing degrees
7. Study programme: the curriculum of an educational programme for a specific cohort
To search for a study programma you have to use the following order: [code]-[degree]-[cohort], for example: PSY-B-21
8. My remark: You can categorize your students, by 'add characteristics'.
Tip: Use 
to see a list of your existing remarks (characteristics)
Filter: Tutoring - My students
Use this filter, as a mentor / supervisor, to search for the students you are linked to in Osiris. The fields (red numbers) are described below:
1. Student active? Is the student currently enrolled for an educational programme?
2. Academic year 2021 in Osiris means: September 2021 until August 2022
3. Shows the students you are linked to in Osiris as a supervisor
4. Personal details: You can use several filters, to select specific students.
Tip: Use 
to enter more than one student number
5. My remark: You can categorize your students, by 'add characteristics'.
Tip: Use 
to see a list of your existing remarks (characteristics)
Osiris lecturer (grades)
In this section, you will find all the information about Osiris Lecturer (Grades) and how to register, submit and sign grades. Osiris Lecturer (Grades) is a UT-wide module to make entering grades in Osiris easier and more efficient. The module has been evaluated by lecturers and configured based on their experiences. There are two roles in Osiris Lecturer (Grades): ‘Lecturer’ and ‘Examiner’. Lecturers and examiners can easily register grades in Osiris Lecturer (Grades), manually or by uploading an Osiris, Canvas, or Remindo file, among others. Only the role of ‘Examiner’ can sign grades.
Step-by-step plan
Quick guide
Tools
Please note: the Canvas-to-Osiris-Tool can not be used for 'bonus-tests'.
0. At the start of the course
1. Registering grades
Option 1: Using an Osiris-file
When to use an Osiris-file to register grades?
To register results for a large number of students.
How to use an Osiris-file to register grades?
>> 1. Go to http://osiris.utwente.nl/docent, use your UT-account to log in to Osiris Lecturer. If you are a lecturer / examiner for multiple faculties, you need to change to the corresponding faculty of the course (at the upper right corner of the page)
>> 2. Go to the menu 'Grade' (Resultaat) to enter test results for courses you have been assigned to as lecturer or examiner. Click on a course/test you want to register results for. You will now see the course/test like the screenshot below.
Search for courses
Go to the menu 'Grade' to register test results for courses you have been assigned to as lecturer or examiner. Click on a course/test you want to register results for.
If you want to search for specific courses, you can use the following selection filter (Search result - Tests). The filter options are explained by numbers:
1. The default input is ‘Yes’. If you want to see all tests (assigned to you) set this filter on ‘No’.
2. The current academic year is filled by default.
3. The default filter is the first opportunity. If want to filter on the second opportunity, fill in ‘2’.
4. To search for a specific course, you can use these fields.
Tip: Use 
to see a list of existing courses.
5. To search for a specific test, you can use these fields.
Tip: Use 
to see a list of existing tests.
After adjusting the selection filter click on 'search' again to find the specific courses.
>> 3. To enter the results by using a Osiris-file, click on 'Actions (Acties) > Create file (Maak bestand) (this file can also be used as a participants list).
>> 4. Upload the filled Excel-file (with test date and results) to Osiris: click on Actions (Acties) > Read file (Lees bestand).
If the test date is not filled in the Excel-file, you must fill in a general test date for all students when uploading the file.
More information:
5. Course information and information about the selected test / opportunity.
6. The grading scale of this specific test.
Option 2: Using a Canvas-file
When to use a Canvas-file to register grades?
For test results that are already available in Canvas, you can use a Canvas-file to register the grades in Osiris Lecturer (Grades).
Please note: the Canvas-to-Osiris-Tool can not be used for 'bonus-tests'.
How to use a Canvas-file to register grades?
>> 1. Download an Excel-file from the Canvas Gradebook (select 'Export Entire Gradebook').
Close the Excel-file from Canvas before opening the Canvas-to-Osiris tool
>> 2. Open the Canvas-to-Osiris-tool and follow the instructions.
>> 3. Go to http://osiris.utwente.nl/docent, use your UT-account to log in to Osiris Lecturer. If you are a lecturer / examiner for multiple faculties, you need to change to the corresponding faculty of the course (at the upper right corner of the page).
>> 4. Go to the menu 'Grade' (Resultaat) to enter test results for courses you have been assigned to as lecturer or examiner. Click on a course/test you want to register results for. You will now see the course/test like the screenshot below.
Search for specific courses
If you want to search for specific courses, you can use the following selection filter (Search result - Tests). The filter options are explained by numbers:
1. The default input is ‘Yes’. If you want to see all tests (assigned to you) set this filter on ‘No’.
2. The current academic year is filled by default.
3. The default filter is the first opportunity. If want to filter on the second opportunity, fill in ‘2’.
4. To search for a specific course, you can use these fields.
Tip: Use 
to see a list of existing courses.
5. To search for a specific test, you can use these fields.
Tip: Use 
to see a list of existing tests.
After adjusting the selection filter click on 'search' again to find the specific courses.
>> 5. Upload the .txt-file that has been created by the Canvas-to-Osiris tool. Click on Actions (Acties) > Read file (Lees bestand)
Do not forget to fill in the test date.
More information:
6. Course information and information about the selected test / opportunity.
7. The grading scale of this specific test.
Option 3: Using a Remindo-file
When to use a Remindo-file?
For test results that are based on a Remindo Exam (digital test application), you can download a Remindo-file from Remindo to register test grades in Osiris Lecturer (Grades).
How to use a Remindo-file?
>> 1. Download an Osiris text file from Remindo
In Remindo: Go to Results > Analysis > Select a specific test moment > Perform an action: export as Osiris Text file (select SIS ID as user identifier)
>> 2. Go to http://osiris.utwente.nl/docent, use your UT-account to log in to Osiris Lecturer. If you are a lecturer / examiner for multiple faculties, you need to change to the corresponding faculty of the course (at the upper right corner of the page).
>> 3. Go to the menu 'Grade' (Resultaat) to enter test results for courses you have been assigned to as lecturer or examiner. Click on a course/test you want to register results for. You will now see the course/test like the screenshot below.
Search for specific courses
If you want to search for specific courses, you can use the following selection filter (Search result - Tests). The filter options are explained by numbers:
1. The default input is ‘Yes’. If you want to see all tests (assigned to you) set this filter on ‘No’.
2. The current academic year is filled by default.
3. The default filter is the first opportunity. If want to filter on the second opportunity, fill in ‘2’.
4. To search for a specific course, you can use these fields.
Tip: Use 
to see a list of existing courses.
5. To search for a specific test, you can use these fields.
Tip: Use 
to see a list of existing tests.
After adjusting the selection filter click on 'search' again to find the specific courses.
>> 4. Upload the .txt-file that has been created by Remindo. Click on Actions (Acties) > Read file (Lees bestand)
Do not forget to fill in the test date.
More information:
5. Course information and information about the selected test / opportunity.
6. The grading scale of this specific test.
Option 4: Manually
When to register your results manually?
To register the test results for one or a small group of students.
How to register your results manually?
>> 1. Go to http://osiris.utwente.nl/docent, use your UT-account to log in to Osiris Lecturer. If you are a lecturer / examiner for multiple faculties, you need to change to the corresponding faculty of the course (at the upper right corner of the page).
>> 2. Go to the menu 'Grade' (Resultaat) to enter test results for courses you have been assigned to as lecturer or examiner. Click on a course/test you want to register results for. You will now see the course/test like the screenshot below.
Search for courses
Go to the menu 'Grade' to register test results for courses you have been assigned to as lecturer or examiner. Click on a course/test you want to register results for.
If you want to search for specific courses, you can use the following selection filter (Search result - Tests). The filter options are explained by numbers:
1. The default input is ‘Yes’. If you want to see all tests (assigned to you) set this filter on ‘No’.
2. The current academic year is filled by default.
3. The default filter is the first opportunity. If want to filter on the second opportunity, fill in ‘2’.
4. To search for a specific course, you can use these fields.
Tip: Use 
to see a list of existing courses.
5. To search for a specific test, you can use these fields.
Tip: Use 
to see a list of existing tests.
After adjusting the selection filter click on 'search' again to find the specific courses.
>> 3. Fill in the grade(s) per student.
>> 4. Fill in the test date.
More information:
5. Course information and information about the selected test / opportunity.
6. The grading scale of this specific test.
2. Save, submit or sign grades
CHOOSE YOUR ROLE AT THE COURSE:
Lecturer
After entering the results as a lecturer of a course, you can Save and Submit results in Osiris Lecturer.
Save
When you press 'Save':
- The entered results are saved for later use;
- It is still possible to change your entered results;
- The results are not yet visible for students;
- Other lecturers/examiners of the course can see the saved results, but only you can change these results.
Submit
The final step you have to take as a lecturer is submitting your grades. After submitting, the examiner of the course/test can sign the grades.
How to submit your grades?
1. Go to the menu 'Grade' (Resultaat) to submit your grades. Click on a test you want to submit results for.
2. Make sure the grades are entered.
3. To submit all grades that have been entered, click on 'Submit to be signed' (Indienen voor ondertekening)
Note: You can also select students individually (use 'Make selection' (Maak selectie)) for whom grades should be submitted.
4. On the next page you need to confirm the submitting of the (selected) grades, by clicking 'Confirm submission to be signed' (Bevestig indienen voor ondertekening)
When the grades are 'Submitted':
- The submitted results are not yet visible for students;
- The examiner can now sign (finalise) the grades;
- Submitted grades can only be changed by using the three dots and click on ‘correct grades’ or ‘remove grades’. This is only possible until the examinator signed the grades.
Examiner
After entering the results as an examiner of a course, you can Save and Sign results in Osiris Lecturer.
Save
When you press 'Save':
- The entered results are saved for later use;
- It is still possible to change your entered results;
- The results are not yet visible for students;
- Other lecturers/examiners of the course can see the saved results, but only you can change these results.
Sign results
The final step you have to take as an examiner is signing your grades. After signing the grades, the grades are visible for students in Osiris.
How to sign your grades?
1. Go to the menu 'Grade' (Resultaat) to sign your grades. Click on a test you want to sign results for.
2. Make sure the grades are entered.
3. To sign all grades that have been entered, click on 'Sign' (Ondertekenen)
Note: You can also select students individually (use 'Make selection' (Maak selectie)) for whom grades should be signed
4. On the next page you need to confirm the signing of the (selected) grades, by clicking 'Sign electronically' (Elektronisch ondertekenen)
When the grades are 'Signed':
- The signed results are visible for students in Osiris;
- Corrections on grades can only be made by the lecturer who registered the results.
Sign results - submitted by lecturers
The final step you have to take as an examiner is signing the grades. After signing the grades, the grades are visible for students in Osiris.
How to sign your grades?
1. Go to the menu 'Grade' (Resultaat) to sign your grades.
2. Instead of navigating directly to the test, first click on 'Pending' (Wacht op afhandeling) in the top right corner of the screen. You will now see all grades submitted by other lecturers for several courses / tests.
3. To sign all submitted grades, click on 'Make selection' (Maak selectie). Use the check boxes to select the test moment(s).
4. Click on 'Sign electronically' (Elektronisch ondertekenen) to sign the submitted grades of the selected test moment(s).
When the grades are 'Signed':
- The signed results are visible for students in Osiris;
- Corrections on grades can only be made by the lecturer who registered the results.
Tip: Use the report 'Matrix Grades' to create an overview of grades per test and the calculated end grades of the course
Benefits
By using Osiris Lecturer (Grades), you will spend less time, have more control, and students can see their results sooner as the lecturer can enter the grades directly into Osiris Lecturer. If you have the role of ‘Examiner’, you save time by having digital formal approval in Osiris instead of having to sign the grade list and send it to the Examinations Office. Both ‘Lecturers’ and ‘Examiners’ can create up-to-date lists of registered course participants in Osiris and can view the approved results in Osiris. There are fewer steps in the process, so there is less risk of errors.
FAQ
If you need any further information about Osiris Lecturer (Grades), do not hesitate to contact the exam office of your faculty.
Reports
Reports in Osiris for educational coordinators, study advisors and exchange coordinators: For each available report, the following information can be found in the documents:
- Goal of the report
- Explanation of the filter options for the report
Contact
Employees can contact the key user of their faculty or department for questions.
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