Group folder (P drive)

For employees and students

The Group folder (also know as p-drive) is a standard service for UT organisational units (department, chair). Users of the unit can share data via the group folder.

Specifications

Uses a replicated storage cluster where the data between both UT data centres is synchronised in real time. Should one of these data centres go down, the other data centre is automatically selected to ensure the service is never interrupted (high availability). The storage cluster is ISO 27001 and NEN 7510 certified. The storage cluster uses solid state disks (SSDs) to achieve reliable performance;
Includes antivirus defences, ransomware protection and backups;
Data areas are made available through the SMB protocol;
Standard size of 500GB;
Can be used by both undergraduates (unit members) and staff;
Files can be recovered to a maximum of 31 days using Previous Versions. Six versions of file/folder are stored daily;
Cannot be used offline;
Not suitable as a tool for collaborating with external parties (non-UT). This requires a special x account to be applied for;
eduVPN is required for SMB connections outside of the UT network;
Expansion is possible through additional storage using UT Drive or UT DrivePlus with corresponding specifications-> self-service portal

Access

Can be accessed using SMB (\\ad.utwente.nl\org).

MANUALS

These manuals use a consistent style of writing: references to text and buttons on screens are printed in italics, information that you have to enter yourself is printed in bold.

Before you start
This manual is written for Workstations with Windows.
This manual uses a consistent style of writing: references to text and buttons on screens are printed in italics, information that you have to enter yourself is printed in bold.
Central hard disks
From the data saved on the hard disk of your Workstation no back up will be made. When you have trouble with you Workstation the hard disk could be erased. This is why it’s necessary that you save your data on the central hard disks. On an UT Workstation three central hard disks are configured by default:
M: My documents/Home directory
P: Project and organisation documents
U: UT offer of documents (e.g. corporate design and software)
Home directory (M:)
This directory is meant for saving your own work documents. These documents are your own and can’t be shared with others. If you work for different organizations or you moved from one organization to another, then this home directory will remain the same.
The home directory: \\AD.utwente.nl\HOME\ will be linked to M: by default.
This disk space is limited to 10 GB. Before you reach this limit you will receive a warning by e-mail.
Project and organisation directory (P:)
This directory is meant for offering project data and organization data, as well as sharing data with others. In this directory you can only access the directories from the organization, associations, projects or groups you are in.
The project directory: \\AD.utwente.nl\ORG wil be linked to P: by default.
UT directory (U:)
The UT offers all kinds of documents concerning the entire UT. For example the UT corporate design documents with template information.
The UT directory: \\AD.utwente.nl\UT will be linked to U: by default
Manual configuration of directories
If the data hard disks (M, P, and/or U) are not available in the folder Computer, you can add this manually.
Step 1: File explorer (Windows)
Click File Explorer in taskbar
Rightclick This PC
Select Map network drive…
Step 2: What network folder would you like to map?
Select Drive M:
Type \\ad.utwente.nl\home\<name>
Check Reconnect at sign-in
Check Connecting using different credentials
Click Finish
Step 3: Enter Network Credentials
Type (UT) e-mail address
Type your Password
Check Remember my credentials.
Click OK
Before you get started
The manual is written for Mac OS X 10.9.
This manual uses a consistent style of writing: references to text and buttons on screens are printed in italics, information that you have to enter yourself is printed in bold.
Make sure you are connected to Campunet via eduroam, campusnet or VPN.
Central hard disks & Backups
PLEASE NOTE: From the data saved on the hard disk of your Workstation no back up will be made. When you have trouble with you Workstation the hard disk could be erased. This is why it’s necessary that you save your data on the central hard disks. On an UT Workstation three central hard disks are configured by default:
M: Home directory for personal files
P: Project- and organisation documents
U: UT documents (i.e. corporate identity and software)
More information can be found in the service descriptions under Services.
CONNECT TO THE M, P, AND U DRIVE FOR EMPLOYEES
Step 1 New server connection
In Finder, Click Go.
Click Connect to Server…
Step 2 Personal details
M drive
At Server Address: enter smb://ad.utwente.nl/home/.
Click the + sign.
Click Connect.
P drive
At Server Address: enter smb://ad.utwente.nl/org
Click the + sign.
Click Connect.
U drive
At Server Address: enter smb://ad.utwente.nl/ut
Click the + sign.
Click Connect.
Step 3 Connect
Select Registered User.
At Name: fill in domain account (e.g. GoghV).
At Password: enter the corresponding password.
If you wish, you can select Remember this password in my keychain.
Click Connect.