UniShare is a Content Collaboration Platform (CCP) for storing and sharing research data and for collaboration. The on-premise data is stored in the UT data centres. The service can easily be used by both internal and external users. UniShare can be used for processing large data volumes.
Specifications
- Uses NextCloud technology. A frontend for our storage clusters to ensure data can be easily accessed and used via the Web, clients and mobile devices;
- Offers options for online joint editing. Supports all major file formats of documents, spreadsheets and presentations.
- Uses a storage cluster where the data between both UT data centres is synchronised asynchronously. Should one of these data centres go down, the other data centre has to be selected manually. The service will then not be available for some time. The storage cluster is ISO 27001 and NEN 7510 certified. The storage cluster uses many disks and offers high data storage capacity;
- Includes antivirus defences, ransomware protection and backups;
- Large data areas is possible;
- Files can be recovered (recycle bin) and previous versions can be restored; for more detailed information see https://docs.nextcloud.com/server/latest/user_manual/en/files/version_control.html.
- Can be used offline;
- Suitable as a tool for collaborating with external parties (non-UT). People can be invited to collaborate using Surf Research Access Management (SRAM);
- eduVPN is not required.
Access
UniShare can be accessed through:
Manuals
- User guide: Collaboration and Information Sharing with Unishare
UniShare is a Content Collaboration Platform (CCP) for storing and sharing research data and for collaboration. The on-premise data is stored in the UT data centres. The service can easily be used by both internal and external users. UniShare can be used for processing large data volumes.
The Unishare research group can be requested by the responsible coordinator of a research group through the LISA account management. The coordinator specifies who they want to invite (this can be done in SRAM), and the researchers receive an email notification about it.
The Unishare research group is a valuable tool that enables efficient collaboration and information sharing among research groups. The application process is simple: the responsible coordinator indicates the individuals they wish to invite, which can be done through the SRAM platform. Once the invitations have been sent, the researchers are notified via email. This allows them to access the Unishare environment and participate in the collaboration within the research group. The ease and effectiveness of Unishare make it a valuable resource for researchers, facilitating seamless communication and information exchange, thereby contributing to the advancement of research.
Start
You will receive an invitation by email for joining a collaboration.
Accept this invitation by clicking on “Join this collaboration”
Click on “Login to accept the invite”
For University of Twente employees: select “University of Twente” otherwise you can select your own institution or select “EduID”. [1]
[1] For information about eduid see https://eduid.nl
UT employees: Login using your account (@utwente.nl) with MFA.
Agree with the service’s acceptable use policy and click on the blue button “Proceed to …”
After “Proceed to...” you get a webpage which contains also this information. Click on button “Unishare” to start the service Unishare.
UniShare is using a collaboration platform called Nextcloud.
For documentation see https://docs.nextcloud.com/server/latest/user_manual/en/
You can use Unishare using a webbrowser or by using a client.
- Webbrowser: logon at https://unishare.utwente.nl/
After login you will find a list of folders, one of them is your collaboration groups folder.
- Client:
Available for Windows, macOS, and various Linux distributions, the Nextcloud Desktop Sync client enables you to:
- specify one or more directories on your computer that you want to synchronize to the Nextcloud server.
- always have the latest files synchronized, wherever they are located.
Your files are always automatically synchronized between your Nextcloud server and local device.
You can find the desktop and mobile clients using: https://unishare.utwente.nl/settings/user/sync-clients
REQUEST
You can submit a Unishare request at the Self Service Portal.
COSTS
More information about Unishare costs and conditions will be available through the Self Service Portal.
Accessibility
A UniShare data area is usually made available within two working days following approval of the request by the budget holder.