JOIN (UT Document management system)

1. To install JOIN NOW you go to the Software Center by typing “Software Center” in the searchbox in your bookmarkbar and opening the App.
   
2. Find the most recent version of the “JOIN Now Client” in the tab “Applications” and open it.
3. Click on install.
4. To make sure the app works immediately after installation for all office applications, close all office applications and reopen again.

1. Check in the Software Center if you installed JOIN Now, if not install JOIN Now
2. If you installed JOIN Now but still can’t open .ddc files set JOIN Now as default for opening .ddc files:
3. Download a .ddc file and open your downloads folder.
4. Select the file, click the right mouse button and click on “Open with” and click on “Choose another app”.
    
5. A pop up screen will appear, scroll down and select “Choose an app on your PC”
6. Go to C:\Windows and select DDC.exe and click open
   
7. You now selected the right program, make sure to select “Always”.
   
8. Success! You changed your settings to open .ddc files from JOIN.

1. Check in the Software Center if you installed JOIN Now, if not install JOIN Now
2. If you installed JOIN Now but still can’t use JOIN in Outlook go to file and select “Manage COM Add-ins”
   
3. In the pop-up window select “Options” for the JOIN Office Add-in and select “Always monitor this add-in”. Apply this setting and close the window.
4. Close Outlook and reopen it to see the JOIN buttons.

JOIN Now helps you to work with files in JOIN:

Opening files:
With this program you are able to open files from JOIN.

Changing files in JOIN:
Office-files (e.g. .xlsx/.docx), can be edited in Office after opening the file. When you save the file in the Office application changes you made are automatically updated in JOIN.

Uploading new files in JOIN:
By selecting “New in JOIN” or “Save to JOIN” in an office application you can save your file directly to JOIN. Either by making a new registration (New in JOIN) and filling the metadata for this registration or by adding the file to an already existing registration (Save to JOIN) in JOIN.

Saving emails:
Archive your important incoming and outgoing emails in JOIN. Incoming emails can be saved just like other office files by either selecting “New in JOIN” to make a new registration or “Save to JOIN” to save te email in an existing registration.
Outgoing emails can be saved by clicking “Send & Save”. The email will be send to the recipient and a pop-up window will open to save the email to either an existing or a new registration.

Adding attachments to emails
When writing an email you can select “attach from JOIN” which enables you to add files from JOIN to your email without having to download and save them to your PC first. Please pay attention to the confidentiality of the files before you send it to others.

When you scan files to save them in JOIN you can automatically upload them to JOIN. This ensures a legally accepted procedure is used in order to replace a paper document.

1. Go to the scanner at the UT and insert your document
2. Login and select “Scan to” → “+ Add Destination” → “Device Address Book” → “Scan2Join” → “Scan”
3. Your document will be scanned to your JOIN account. Open or create a registration where the scan should be saved. Select the scan or specific pages by clicking the icon and click on the link-icon. The scan will be added to the registration.