Procurement & preferred suppliers

The University applies various rules, some based on legislation and regulations, in the area of Purchasing and Contract Management, which we need to observe. Here you’ll find information on purchasing procedures, laws and regulations, purchasing policy, conditions and other issues. The Purchasing Policy is derived from the UT organization policy and is framework policy for the entire organization. This contains legal, economic, organizational and ethical principles. Purchasing at UT is subject to various rules. You can find an overview of the various purchasing produces and the involvement of the Purchasing department here. With the help of a sounding board, consisting of members of faculties and services, there is continuous coordination in order to guarantee the best possible set-up, associated new way of working for our university and to implement them in the organisation


The university works with an integrated system for ordering and invoice processing called Proactis. For questions or problems about/with Proactis please contact our Front-Office via or 053 489 7676. If you do not have a Proactis account yet, please contact


Employees receive our updates in the employee mailing on Mondays. Recent updates: 

  • 24 March 2023: New parcel track and trace system (English | Dutch)
  • 8 November 2022: Improvements to the Purchase-to-pay (P2P) process (English | Dutch)

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