The University applies various rules, some based on legislation and regulations, in the area of Purchasing and Contract Management, which we need to observe. You can find information on purchase process, purchasing procedures, laws and regulations, purchasing policy, conditions, involvement of the Purchasing department and other issues here.
- About us
The Purchasing department consists of the Tactical Purchasing, Operational Purchasing and Information Management units.
MANAGEMENT
Operational Purchasing
Operational Purchasing consists of a front office and a back office.
The front office handles (not webshop) orders up to € 50,000 ex. VAT and monitors all pending orders. The front office is the first point of contact for support, questions about orders (status, progress) and resolving day-to-day issues with suppliers.
The back office handles orders larger than € 50,000 ex. VAT and complex/specific purchases. The back office is also responsible for the operational management of specific contracts.
TACTIcal purchasing
Tactical Purchasing is responsible for the purchasing policy, purchasing processes and procedures. Activities and services:
- Tendering: carrying out (European) tenders
- Contract management: managing purchasing contracts
- Projects: initiating and executing procurement-related projects
- Purchasing advice
INFORMATion MANAGEMENT
Information management is responsible for:
- providing purchasing reports (spend, contract compliance…)
- carrying out purchasing-related projects (process improvements)
- the functional management of the UT P2P system (Proactis).
- Contracts & Preferred SuppliersAudiovisual aidsBooks (LM Prenax)Car rentalCatering on site by Appèl | Banqueting folder)Chemicals & disposablesEmployee recruitment and selection agenciesFlowersHardwareHotels in the Enschede areaIllustrations & InfographicsInterpretersLaundryOffice supplies (Lyreco)Personal Protective EquipmentPhotographersPlant care (purchase and maintenance)Printed MaterialsPrinting and copying at Xerox shopsPrinting of doctoral thesisRenting coachesScience editing servicesTemplates and downloads: UT logo, powerpoint, posters, etcText writersTranslation PartnersValetparking Schiphol (rental vehicles)Video creation by external suppliersWebshop for merchandise and promotional giftsXerox Printers in UT departments
- Purchasing procedures and regulationsOn this page, you will find information regarding the procedures and rules. Dutch version Hier vind je informatie over inkoopprocedures en regelgeving. Inkoop- en aanbestedingsbeleid PO-beleid als onderdeel van het Inkoop- en aanbestedingsbeleid Een goed ingericht P2P proces helpt onder andere met het realiseren van inkoopbesparingen en het reduceren van risico’s voor de UT. Primaire reden hiervoor is dat (bestaande) contracten beter worden benut. Uitgangspunt van het Inkoop- en aanbestedingsbeleid is dat er voor iedere bestelling een purchase order (PO) wordt aangemaakt tenzij dit een uitzondering betreft, benoemd door afdeling Inkoop in de uitzonderingenlijst. Zie hiervoor de bestelwijzer op de pagina voor bestellers. Het College van Bestuur heeft op 20 december 2021 het nieuwe Inkoop- en aanbestedingsbeleid van de Universiteit Twente vastgesteld. Dit Inkoop- en aanbestedingsbeleid is de opvolger van het Inkoopbeleid 2013 en Aanbestedingsbeleid 2017. Aanleiding tot herschrijven van het beleid is de vergaande