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Crowdtech

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Crowdtech is the survey tool available to all UT staff and students

Introduction

Starting September 1, 2025, the University of Twente will use the Crowdtech platform to conduct all UT-wide surveys. Crowdtech will replace the various tools currently in circulation and provide a central, secure and user-friendly way of conducting surveys. Subject evaluations (SEQs) can also be administered in this platform.

This page provides an overview of planning, support and frequently asked questions.

Do you have any questions about how Crowdtech works? Check out their Guide: guide.crowdtech.com.

Why are we switching to Crowdtech?

  • One central solution for the entire UT: course evaluations, scientific questionnaires and staff surveys
  • Available for students within their education, and also for student associaton surveys 
  • Improved data security and privacy compliance
  • Additional advantage: Crowdtech is a Dutch supplier with data storage in the Netherlands

Timeline and phasing out existing tools

Crowdtech will be available for all new surveys in the new academic year. This is the timeline for implementation:

Period

Actions

May - June 2025

Preparations, inventory of ongoing surveys

June 3rd, 2025

Crowdtech Demo Session

June - August 2025

Testing phase, (optional) training sessions for employees

September 1st, 2025

Crowdtech available for all new surveys

September - October 2025

Transition support; phasing our other survey tools

Please note: phasing out other survey tools

Please note that existing tools will be phased out after August 2025. Please contact the appropriate administrator for more information.

Training & demo sessions

Advanced Crowdtech user training - English:  

  • Date: Wednesday 13th of August 2025 
  • Time: 13:00 – 16:00 hours,  
  • Location: Ravelijn 2231 
  • Sign up before the 8th of August via this link. 

Do you want to explore the possibilities of Crowdtech Survey and are you looking for an efficient way to learn how to input your own questionnaire in the new survey tool? Join our interactive 3-hour training session!  

During the training, Crowdtech will answer any questions you might have, and you will have the opportunity to enter your survey into the platform with guidance from their trainers. We invite you to share your questions beforehand and upload related files (e.g. a draft questionnaire or documentation of a specific situation) via the registration form.  

Whether you're new to surveys or have very specific questions, this session offers an easy, efficient way to get started with Crowdtech Survey. We look forward to meeting you and supporting you on your survey journey! 

Advanced Crowdtech user training - Dutch:  

  • Datum: Donderdag 14 augustus 
  • Tijd: 09:00 – 12:00 uur 
  • Locatie: Ravelijn 2231 
  • Meld je aan voor 8 Augustus via deze link 

Wil jij weten wat de mogelijkheden van Crowdtech Survey zijn en zoek je een efficiënte manier om te leren hoe je jouw vragenlijsten in Crowdtech zet? Meld je dan aan voor onze 3-uur durende interactieve training sessie.  

Tijdens deze trainingssessie zal Crowdtech al jouw vragen beantwoorden over vragenlijsten en krijg je de mogelijkheid om onder begeleiding van Crowdtech jouw vragenlijst in het systeem in te voeren. We nodigen je uit om jouw vragen vooraf met ons te delen en gerelateerde bestanden te uploaden (bijvoorbeeld een concept vragenlijst of overige documentatie zoals een schets van een bepaalde situatie) via het aanmeldformulier. 

Wij bieden met deze sessie een efficiënte manier om zo snel mogelijk met Crowdtech Survey aan de slag te kunnen gaan, of je nu veel of weinig ervaring hebt met vragenlijsten. We zijn benieuwd je te ontmoeten en je te kunnen ondersteunen bij jouw surveytraject. 

Basic video training  

Are you interested in the basic functionality of Crowdtech Survey? Please watch this video: Basistraining – Crowdtech (YouTube). The video is in Dutch, use the subtitle setting in Youtube to get subtitles in your preferred language. If you have any other questions regarding Crowdtech, you can reach out to them via the following channels: 

Support for longitudinal studies: August / September 2025 

At the end of August and right after go-live we’ll organize specific support sessions for longitudinal studies. Would you prefer to participate in a specific longitudinal support session? Send an email to survey-support@utwente.nl to sign up for the waiting list or keep an eye on this page for opportunities. 

Online training sessions (via Crowdtech) 

Crowdtech offers free monthly online training sessions via their Crowdtech academy. Check out their website to sign up: Crowdtech Academy – Crowdtech 

The next training session is scheduled on the 11th of September. 

Previous training & demo sessions: 

  • Basic training session: 20-5-2025 
  • Lunch demonstration: 3-6-2025 
  • Basic training session: 3-6-2025 
  • Demo-environment: 4-6-2025 – 20-6-2025 
  • Advanced training session: 14-7-2025 
  • Support session for longitudinal studies: 23-7-2025 

Demo resources

The following template surveys have been made available as a training resource. You can download them using the links below, then import the surveys into Crowdtech. This will allow you to test out advanced functions, both as a participant and survey owner. 

Sample Crowdtech surveys

What does this mean for you?

  • These survey tools will be available until the following dates:

    o   Evasys: October 2025
    o   LimeSurvey: December 2025
    o   Maptionnaire: May 2026
    o   Qualtrics: October 2026

  • These tools are not specific survey tools, and will not be phased out.

  • Please contact survey-support@utwente.nl so you can start getting all the benefits of the new UT-wide tool Crowdtech as well.

  • Are you working on a long-term research project? Then it is important to know if - and how - your project can be transferred to Crowdtech. Does your data collection continue beyond the dates mentioned above? Then the questionnaires need to be converted to Crowdtech. We offer specialized, 2,5 hour, support sessions for longitudinal research. These hands-on sessions are suitable for anyone working with recurring surveys – not just researchers.  

    🛠️ You’ll receive step-by-step guidance, with trainers demonstrating complex question input. Simpler items can be directly entered by you, with guidance of our trainers. 

    📤 To help us prepare, please upload your questionnaire in advance via the link in the registration form. 

    📌 Check the ‘Training and demo sessions’ chapter for upcoming dates. If you have any questions contact survey-support@utwente.nl.  


Frequently Asked Questions

  • Starting in the new academic year (Sept. 1, 2025), the application will be available to all UT students and employees

  • You are responsible for securing and exporting your research data from the old tools. We strongly encourage you to complete this before the end of August 2025.

  • Before the 1st of September 2025, we offer multiple sessions to support you in creating your current questionnaires in Crowdtech. These sessions take approximately 2,5 hours and provide an easy opportunity to efficiently input your questionnaire in the new system within a short timeframe. The sessions are intended for anyone who manages recurring surveys - not exclusively for researchers. 

    During the session you will receive instructions on how to input your specific questionnaire into the system. Crowdtech trainers will demonstrate the process for entering complex questions, while you will have the opportunity to input simpler items independently, under their guidance. To ensure we can prepare adequately, we kindly invite you to share you’re the questions of your questionnaire in advance via the upload option provided in the registration form. Please refer to the ‘Training and demo sessions’ chapter for any upcoming sessions.  

    Please note, You are responsible for securing and exporting your research data from the old tools. We strongly encourage you to complete this before the end of August 2025. 

    More information on the process for surveys in Evasys will soon be available on the internal Evasys website. 

  • Yes, you can continue to use your existing questionnaires. You can sign up for training to learn how to input your questionnaire in Crowdtech yourself or sign up for support sessions for longitudinal research to  receive assistance with set-up and distribution. 

  • The platform is centrally supported by Crowdtech, with dedicated points of contact for each department or faculty. See the list of contact information on this page.


Contact

Questions about Crowdtech? After Sept. 1, contact us through the following channels or your faculty/department key-user.

For UT-specific technical support, we will soon publish contact information per faculty or department. For technical assistance, please email survey-support@utwente.nl.

Last edit: 25 July 2025

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