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Example documents

Start your application for a master's

When you sign up, you have to upload several documents during the application process.

Below you will find a complete list of example documents which are often necessary to complete your application. Our application systems also indicate which documents you need to upload. If a document is not required, you will not get a question about it. Which documents you need to upload during the process depends upon:

Still need to graduate? Even if you have not yet graduated, you can still apply at any time. However, you need to graduate before the start of the academic year.

List of example documents

The documents below are examples of the files that we require from students who wish to enter the admission process within the Osiris application. Without the necessary documents, the application cannot be processed.

  • Passport

    Instructions: 
    Please upload a valid and clear copy of:

    • the personal pages of your international passport, or
    • back and front of your ID card (EEA students only).

    Note: If you have multiple nationalities and you want those registered, please also upload the valid identity documents of your other nationalities. The University of Twente will only register the nationalities of the uploaded valid identity documents.

    Reason why:
    Your upload will be used to verify your personal details. Furthermore, the information will be used to make sure your name and date of birth on your diploma(s) correspond with the personal pages of your passport/ID card. Therefore, if your personal details are not identical on both passport and educational documents please upload an official document with an explanation.

    Example:

  • Degree(s) Certificate(s)

    Instructions: 
    Within your application, you will be asked to provide information regarding your previous education. In this section, you are able to be indicated up to 4 academic degrees. In case you have more than 4 degrees obtained, you might upload this by the final question, which is ‘additional educational documents'.

    Please be aware that a course is not seen as an academic degree, since it is normally having a duration of less than a year. In addition to that, a high school diploma is not required. The academic degrees which you should count are:

    • Associate Degree
    • Higher National Diploma/Certificate
    • National Diploma/Certificate
    • Bachelor’s degree
    • Master’s degree
    • Doctorate degree (PhD)
    • Post-graduate degree
    • Advanced professional degree

    You can always apply, even when you still have to complete your degree(s) yet. You will be asked to provide us with the estimated date of completion. This date should be before the start of the academic year.

    In case you already graduated, please upload either an official graduation statement or official (provisional) degree(s) certificate(s) in the original language and officially translated in English or Dutch. If the original document is in English, Dutch or German you do not have to upload a translation. Please note: graduation statement or provisional degree certificate is valid for one year, starting the date of completion of your study.

    Please make sure your certificate includes your full name, date of birth, the official name of your diploma and institution’s name and logo.

    Reason why:
    Your upload will be used to verify if you have obtained your degree(s) at a recognized higher education institution. Furthermore, your diploma will be used to assess the level of your education, as each country has a different educational system.

    Example:

  • Transcript of Records of Your Degree(s)

    Instructions: 
    Within the application process you will be asked to provide us with the following documents:

    • An official copy of the final transcript of records, or
    • If you still have to pass your degree(s), you can upload the most recent transcript of records.
    • In addition to that, if you have done an exchange period during your degree, please upload the official transcript of records from the other institutions as well.

    Please note: the transcript of records needs to be uploaded in the original language and the official translation in English or Dutch. You do not have to upload a translation if the original document is in English, Dutch or German.

    Please make sure your transcript of records includes your full name, date of birth (preferable), the official name of your diploma and the institution’s name and logo. If your transcript consists of multiple documents, please combine these documents into one document in chronological order.

    Reason why:
    Your upload will be used to assess the grades that you have obtained during your study. Furthermore, the upload will be used to gain more insight into the courses of your programme and the length of your previous degree.

    Example:

  • CGPA and Grading Scale of Your Degree(s)

    Instructions:
    Please upload the following two documents:

    • An official document with the grading system of your university/college. This may also be a document written by yourself with a web link to your university's grading scale. This information has to be in Dutch/English.
    • If your final/current CGPA is not mentioned on your transcript of records, please upload an official document from the institution with your final/current CGPA.

    Reason why:
    Some transcript of records does not show the CGPA at all or do show the CGPA but not the grading scale. For example, on a transcript is a CGPA mentioned of 3.2 – but out of how many? Therefore, we ask you to upload an additional document with the final CGPA and the grading scale.  

    Possible admission is among other things based on your CGPA, therefore the CGPA is needed. It does not matter if you still have to pass your degree, in that situation we will use your most recent CGPA.

    Example 1:
    When your grading scale is not mentioned on your transcript of records, but CGPA is, you can upload a document written by yourself or a document from your institution explaining the grading scale. See the two examples below.

    Example 2:
    This document is provided by your institution (therefore, the layout depends on your institution). This has to be on official stationery containing at least the following data:

    • Full name of the graduate, date and place of birth;
    • Obtained title and programme or yet to obtain;
    • CGPA and grading scale;
    • Signature and title of the authorized person of the graduate institute.

  • English Language Test: IELTS

    Instructions:
    Please make sure to upload a clear copy of the official test result, your ‘test report form number’ must be clearly readable. We do not accept a print screen from the online result. Please be aware that we will use this information to access your data using the IELTS database. 

    Reason why:
    Every international student applying for a (pre-)Master’s programme has to provide the University of Twente with proof of sufficient mastery of the English language. You can find the specific language requirements and options for how to meet this requirement here.

    Example:

     

  • English Language Test: TOEFL

    Instructions:
    Please make sure to upload a clear copy of the ‘TOEFL iBT Test Taker Score Report’ certificate. We do not accept a print screen from the online result. 

    In addition to that, please order the official score report at ETS using our institutional code 7025 (TOEFL) and choose for the department ‘undergraduate schools’ (this also applies if you are applying for a master's programme). In that way, we can verify your result online.

    Please be aware that we will use this information to access your data using the ETS database.

    Reason why:
    Every international student applying for a (pre-)Master’s programme has to provide the University of Twente with proof of sufficient mastery of the English language. You can find the specific language requirements and options for how to meet this requirement here.

    Example (new version of TOEFL iBT):

    Example (old version of TOEFL iBT):

  • English Language Test: Cambridge

    Instructions:
    Please make sure to upload a clear copy of the official Cambridge certificate (back and front). We do not accept a print screen from the online result or the download ‘statement of results’. Besides that, please provide us with two numbers, within your application:

    - Candidate's ID number, this should be 3 letters and 6 numbers e.g., EPA123456
    - Candidate's secret number, this should be 4 digits.

    Please be aware that we will use this information to access your data using the CIE Direct Site (database). As stated on the Cambridge website: “Candidates receive their ID number and secret number with their confirmation of entry for the exam. If candidates do not know these details, they should contact their centre”.

    In addition to that, please share your results via the Candidate Results Website from Cambridge. You need to log in with your own personal account on the website. After you have logged in, there is an option with “send my results”. You can send your results digitally to our university, so we can use the University's account to verify your results.

    Reason why:
    Every international student applying for a master’s programme has to provide the University of Twente with proof of sufficient mastery of the English language. You can find the specific language requirements and options on how to meet this requirement here.

    Example:

     

  • Mathematics Test: GMAT or GRE

    Instructions:
    Please upload your official GMAT/GRE score report (only for the master's programme in Business Administration and master's programme in Industrial Engineering and Management).

    In order for us to verify your result, we request you to complete the following steps:  

    • GRE: Please order your official score report at ETS after possible admission using our institutional code 7007 (GRE) and choose the department ‘graduate schools’. 
    • GMAT: Please send your GMAT score to us via ‘Additional Score Reporting service’.

    Reason why:
    Some programmes have additional Mathematics admission requirements. The results of the GRE and GMAT are used to assess specific skills and knowledge, such as integrated reasoning and analytical writing.

    Example GMAT:


    Example GRE:

  • Thesis Abstract

    Instructions:
    Please upload the abstract of your thesis belonging to your degree. If you have not yet completed your thesis, please indicate in the temporary version of your abstract the following points: subject, research design and the probable outcome/conclusion. If you do not have a thesis, please upload a document explaining why a thesis is not available.

    Reason why:
    Your abstract will be used to gain more insight into the specific field in which you have written your thesis about.  

  • Motivation Letter

    Instructions:
    Please upload your motivation letter in English. Your motivation may contain several subjects, such as a clear motivation of goals and a motivation for taking the master's programme of choice.

    Reason why:
    Your upload will be used to assess your motivation and specific goals for entering the University of Twente.

  • CV

    Instructions:
    Please upload your CV in English, you can use the format from Europass if you find this helpful. On the Europass website, you can also find examples.

    Reason why:
    Your CV will be used to gain more insight into your education, your professional career and your extracurricular activities.

  • Course Descriptions

    Instructions:
    Please upload course descriptions of your previous degree programme(s). When you have completed multiple degrees, please use relevant course descriptions of all degrees. Please do not include your high school. This applies only to courses relevant to your chosen master’s programme at the University of Twente.

    This document can be an official document from your institution, but you are also allowed to make the document yourself. The document should be in English. Please keep in mind that we do not accept an upload of your transcript of records. 

    Each description should include:

    • the title (the same as in the transcript of records)
    • a course summary (a brief description of the main areas that are covered during the course)
    • the books (or other relevant materials like research articles) you have used during the courses.

    Reason why:
    The admission committee wants more insight into your specific knowledge and/or skills.

    Example:

  • Portfolio

    Instructions:
    Please upload your portfolio (only for the master's in Industrial Design and Engineering). A portfolio is a collection of your (design) work samples thus far, showing your work as a designer. It can show the product design process from the sketches in the beginning to the final concept by using drawings, photos and/or images. It should show a variety of skills, development and experiences and should show why you are suitable for the master's programme in Industrial Design Engineering

    Reason why:
    The portfolio is a mandatory requirement for admission to the master's programme in Industrial Design Engineering.

  • Financial Statement

    Instructions:
    Within your application, you might get a question to download the financial statement, fill in and upload the document. Please keep in mind that you are required to use Euros (€) to indicate your expenses and income. 

    Visit our tuition fees website for information on how much the institutional and statutory tuition fees are and which fee applies to you or the programme of your choice. Please note that each (academic) year the tuition fees will be adjusted due to the annual indexation.

    In addition to a budget for tuition fees, you will also need a budget for housing, day-to-day expenses and costs may also incur for insurance and a visa application. An overview of additional costs can be found here.

    Example:



  • Reference Letter

    Some study programmes may ask for two referees within your application, which is not mandatory. If you want to, you can fill in the information of your referee(s). You can also upload a reference letter if you want to, again; this is not obligated. There is no example available because a reference letter is always an individual letter written by e.g., a professor or lecturer.

    If you do not have the referee(s) question within your application and you still want to upload them, you can upload the documents by the question about ‘other documents. If you send them via email, we will not process them because they are not required for your application.

    DISCLAIMER! Information about your referees is not required nor mandatory. Also, the University of Twente cannot give further information about whether or not we will contact your given referee(s), if the referee(s) information was provided by you. Questions via email about this matter will give you a general answer as given above. Reference letters sent via email will not be processed; they need to be uploaded via the application.

  • Application Fee

    Instructions:
    During your application, you will see information regarding the application fee in the application form. There will be a link to the website aanmelder.nl, a platform where you can pay. You can made a payment using: Credit cards, PayPal, iDEAL or bank transfer. After that, you will receive an invoice, please upload this invoice.

    Reason why:
    The University of Twente has introduced an application fee for some master’s (no bachelor’s) programmes. 

    Example:

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