- Central mail departmentInternal mail is only delivered on campus and in the ITC building. Mail for the Friesland branch and all other destinations should be sent by external mail. Handling of mail For internal mail, you can use the UT envelopes for internal mail, but other envelopes and packages are also allowed. Envelopes for UT internal mail can be obtained (free of charge) from the Central Mail Room. Internal mail can be handed in at the Service Desk at hand, who will handle the further dispatch. To avoid unnecessary delay please fill in the address details as completely as possible: Name Building Faculty or department (if applicable) Date of dispatch The sender’s name and building Guidelines when using UT envelopes for internal mail: If all address slots have been used, please use a new envelope Do not use staples and/or adhesive tape to close the envelope Time of delivery Mail is collected from your building twice a day at scheduled times. Internal mail is also processed twice a day, and is delivered to the appropriate Service
- Central receiving of goodsAll non-food items ordered by University employees are received centrally. After checking the number of packages and checking for external damage, the item is signed for receipt. Registration All incoming goods are registered in CEGOON. The following information is included: Order number Name of recipient Department/building Number of packages Supplier Description of shipment Any special notes Distribution of goods Every day, the containers with the container list are delivered to the relevant buildings. The container list is a summary from CEGOON containing all parcels that have arrived that day for that building. The container lists for each building are printed and given to the driver. The internal service of your building checks the number of packages on the container list and signs it for receipt. The lists are then archived by Logistics for use as backup information in case of lost or undelivered goods. Delivery time After registration, the parcels are placed in the containers of the relevant buildings
- Goods roundsDelivery rounds in the morning and afternoon Buildings Time Delivery point Spiegel / Mail and goods 09:15 Loading bay Bastille / Mail and goods 09:30 Loading bay Vrijhof / Mail and goods 09:45 Service Desk Cubicus / Mail and goods 10:00 Service Desk Ravelijn / Mail and goods 10:10 Service Desk Warehouse, reloading (chemicals) 10:15 Meander, Zuidhorst delivery of chemicals 10:55 Unloading of chemicals for Meander/Zuidhorst Planning of transport on request 11:00 to 12:00 Planning of transport on request Inc. pallet round for Spiegel, Bastille, Vrijhof, Cubicus and Ravelijn 13:00 to 14:00 Horst / Goods and pallets 14:00 Loading bay Carré / Goods and pallets 14:30 Loading bay Zilverling, Waaier / Goods and pallets 15:00 Loading bay Nano lab / Goods and pallets 15:30 Loading bay Sepa / Goods and pallets 16:00 Main entrance Unloading warehouse 16:15
- Mail roundsMail rounds for the UT buildings: Morning Building Time Garage - Maildepartment 9.00 Paviljoen 9.05 Spiegel 9.10 Carré (Zilverling, Waaier, Nanolab) 9.15 Horst 9.20 ITC 9.35 ITC Hotel - only on Friday 9.40 Gallery 9.45 Sportcentrum 9.50 Drienerburght 9.55 Sepa / HTF 10.00 Vrijhof - Universiteit Bibliotheek (UB) 10.10 Technohal 10.20 Garage - Maildepartment 10.25 Expresse round (pick-up) 10.45 - 12.00 Afternoon Lunch break 12.00 - 13.00 Expresse round (pick-up) 13.00 - 14.00 Garage - Maildepartment 14.00 Spiegel 14.05 Sportcentrum 14.10 Bastille 14.15 Drienerburght 14.20 Vrijhof 14.25 Cubicus 14.30 Ravelijn / Citadel 14.35 Technohal 14.40 Garage - Maildepartment 14.45 Carré (Zilverling, Waaier, Nanolab) 14.50 Horst 14.55 Vrijhof - Universiteit Bibliotheek (UB) 15.00 Garage - Maildepartment 15.05 TSM - only on Tuesday and Thursday ITC 15.20 Gallery 15.30 Paviljoen 15.35 Garage - Maildepartment 15.40
- Send mail (external)External mail is collected in the blue mail bag in the secretary's office of your department. This blue mail bag is delivered to the Service Desk of your building. Mail that is handed in before the second mail round will be processed and transferred to the external mail processor the same day. The address information must be clear and must contain all details needed for proper delivery to the destination. Please use the standard layout for the address. And address in the Netherlands has the following layout: The bottom line consists of the postcode and the city. A postcode consists of four (4) digits and two capital letters, separated by a space. Postcode and city are separated by two spaces.The city is in capital letters. The line above this consists of the street name/P.O. box and the number. Above this is all other address data, such as name, company, contact, department, room number, etc. This may be more than one (1) line. For all external mail items, the external rules for weight and size apply. These rules
- Send mail (internal)Internal mail is only delivered on the campus (including the Gallery), BTC buildings, Therm building and the Faculty ITC. Handing in mail For internal mail, you can make use of the internal UT mail envelopes, but use of other envelopes and packaging is also allowed. Envelopes for internal UT mail can be obtained (free of cost) from the Central Mailroom. Internal mail can be handed in at the Service Desk of the building; they will take care of sending. In order to avoid unnecessary delay, we would like to ask you: To fill out the address as fully as possible: Name. Building. Faculty or department, if applicable. Date of sending. Name and building of sender. When using internal UT mail envelopes: If all the address boxes are full, please use a new envelope. Do not use staples and/or tape to close the envelope. Delivery time Mail is collected from your building twice per day at fixed times. Internal mail is also processed twice per day. Internal mail will be delivered to the relevant Service Desk during the next
- Sending express mailExpress mail will be sent by the Central Mailroom via DHL, Worldwide Express. If you hand in an express item at the Central Mailroom before 15:30, it will be registered and collected by DHL Worldwide the same day. Always clearly indicate that the item must be sent by express mail, as well as the insured amount. The following information should be written on the envelope when sending documents: Write your address details in the upper left-hand corner. The full delivery address. Please note: no P.O. box numbers. The telephone number of the addressee. If possible, fax number and email address. Content of the shipment. When sending goods, an invoice must be attached. This invoice is completed by an employee of the Central Mailroom. The following information must be provided to the Central Mailroom. Sender. Delivery address. Your email address (for track and trace). Content of the shipment. The weight and size of the shipment. The (non-commercial) value. Delivery method Express items can be submitted for the 1stor