University of Twente has a YuJa license for storing and sharing videos. From 2 October 2023 YuJa replaces our current Vimeo platform and offers all the basic tools which we also currently use.
With YuJa, we can use several useful tools, such as recording and editing functions, live streaming of courses and events, and video editing, all on 1 platform.
If you want to know the new YuJa direct link of a video, published on Vimeo in the past, you can use the lookup tool.
Workshop Announcement: Videos in YuJa for Educators
During the workshop, we will discuss in depth the use of Yuja within teaching and the use of Yuja videos through Canvas.
On 29 of february 2024 between 14.30 and 16.00, the first workshop will take place in the Teaching & Learning Lab (T300) in the Citadel at UT.
We would like to ask you to email in advance any questions you have about YuJa or specifically about using videos in education. This will allow us to more specifically address your questions during the workshop and include them in the FAQ.
NEED TO KNOW
- Where can I find my videos?
All past videos published in Vimeo under the UT account and ITC account have been transferred to YuJa.
When logging into YuJa, you will see several folders, such as ‘My Media’. Under this folder, there may be subfolders with your email address, a specific name and/or a number that matches the showcase number in Vimeo. There you will find videos that you own (as far as we could find out).
The videos managed by ITC have now also been uploaded to YuJa. Videos that were uploaded under the ITC Vimeo account will be playable until March 2024. New videos for ITC needs to be uploaded in YuJa.
- Find your new YuJa video link
When you want to know the new direct link of a video in YuJa you can use the lookup tool.
Copy the old Vimeo link into the tool and you will get the new YuJa direct link of that specific video.
- How is YuJa Media Library organised?
In YuJa, several folders are present divided into Personal folders and Shared folders.
- My Media: When you upload videos, they end up in ‘My Media’ or a subfolder thereof.
- Shared with me: Here are the videos shared with you by another user. Depending on the permissions the other user has set for you, you can play, edit or re-share the video.
- Favorites: Videos that you have checked as favorites are visible here. To mark a video as a favorite, select it and click on the star symbol in the upper left corner.
- Shared with others: Videos that you have shared with other users are displayed here.
- Playlists: You can create your own playlist of videos. Click here for more information.
Videos can be published under Shared Folders, which may be visible to multiple employees. For example, consider videos for defences, promotional videos, etc. Separate folders can be created by the YuJa administrator under the various main folders.
- University of Twente videos
Library: Videos published here become visible to everyone, without the need to log in. Subfolders can be created on request so that certain videos can be grouped together.
Featured Videos: Videos can be additionally highlighted by publishing them here. These are visible to anyone who opens the video platform.
- Shared folders
Featured Videos: Videos can be additionally highlighted by publishing them here. Videos are visible to anyone who can log in to the YuJa portal.
Library: Videos published here are visible to anyone who can log into the YuJa portal (employees and students of University of Twente).
Shared – All Instructors: Videos published here are visible to all employees with the Instructor role (actually any employee who can log in via SSO).
Shared – All Students: Videos published here are visible to all students with the Student role.
- All channels
When videos are uploaded in Canvas to a particular course are uploaded, a Course channel is created in YuJa under All Channels. All videos uploaded under that particular Canvas course will become visible here.
Canvas and yuja
An integration has been established between Canvas and YuJa. You can easily upload videos to YuJa in your Canvas course, and you can select existing videos from YuJa to embed them in your course.
- How can I embed a video on a Canvas page?
If you embed a video on a Canvas page, a thumbnail of the video will be shown on the page and students can play the video on the page. To embed a video, you have to use the YuJa Media chooser. With the Media chooser, you can either select a video from your YuJa My media folder or upload a video that’s not yet located in YuJa. When uploading a new video, the video will be added to your My media folder.
Note: when you have uploaded a video with the Media chooser you don’t have to wait until the video is processed when you want to publish or save the Canvas page.
- How can I create a link to a YuJa video in Canvas?
When you don’t want to embed a video, you can create a link to the video. This can be done in two different ways:
- Create a link on a Canvas page
Before you can create a link, the video needs to be present in YuJa. If that’s not the case yet, you need to upload the video to your My media folder on https://utwente.yuja.com.
- To create a link you need the direct link of that video. You can get it by selecting the video in YuJa and choosing ‘More’. Then click on ‘Links’ in the menu and copy the direct link.
- In Canvas, create or edit the Canvas item where you want to add the link and click on the Links button in the editor. Select External link.
- Paste the copied direct link in the Link field.
- Add a descriptive text in the Text field.
- Click Done.
- Save or publish the Canvas item.
- Creating a link as a module item.
If you create a link as a module item, the video is directly accessible from the Modules page. It is advised to only use this if you don’t have many videos in the Canvas course, or if you want to emphasize a particular important video.
See these instructions for creating a link to a video as a module item. Note: you can create a link to a video from your YuJa My media folder or you can upload a video that’s not yet located in YuJa.
- Create a link on a Canvas page
- How can I go to YuJa from Canvas?
If you want to have easy access to YuJa from your Canvas course, you can add YuJa to the course menu (see instructions on how to change the Canvas course menu). When you click on YuJa in the course menu, YuJa will open within Canvas.
Note: Students do not see YuJa in the course menu.
- What is the course channel for my Canvas course in YuJa?
The course channel gives you an overview of the videos that are added in your Canvas course with the YuJa Media chooser. It is automatically created for the Canvas course as soon as a video is uploaded in that Canvas course, or when an existing video from YuJa is added to the Canvas course. It is important to know that the videos are not stored in the course channel, they are published from your My media folder to the course channel. One video can be published to multiple course channels.
You can find the course channel in YuJa under SHARED > All Channels.
- What permissions do users from the Canvas course have in the course channel?
By default, only users with the teacher role in Canvas have instructor permissions in the course channel. However, a teacher only has full permissons for the videos from their personal My media library, not for videos from other teachers.
Users with other roles (TA’s, students) have student permission in the course channel.
Note: students can also access YuJa outside of Canvas and can see the videos in the course channel of their Canvas courses. If you have added video’s in Canvas that should not be visible to students yet, you need to unpublish these videos in the YuJa course channel!
- How do I create a Canvas assignment in which students can submit a video?
You need to create an assignment with the submission type Online – Text entry. Students can then use the Yuja Media chooser to upload their video. The video is stored in their personal YuJa media folder; by default they can’t change the video after it has been submitted to Canvas. You can view the video in Speedgrader.
See these instructions to create the assignment.
- How can a student submit a video for a Canvas assignment?
Instructions for a student can be found here.
- What is a video quiz and how can I create a video quiz in Canvas?
A video quiz is a video with integrated quiz questions. You can link to the quiz in a Canvas assignment and the student’s score is automatically transferred to the Canvas gradebook.
- First, upload the video to your My media folder on https://utwente.yuja.com
- Create the video quiz using these instructions. You don’t need to post the video quiz to the course channel, this will be done automatically when you create the assignment in Canvas.
- In Canvas you need to create an assignment with the submission type External tool. Follow these instructions for the necessary steps to take. Do not forget to select the library ‘Quizzes’ in the Media chooser, otherwise the normal video will be added instead of the video quiz.
- What do I need to do after I have imported content from a Canvas course that contains YuJa videos?
When you import content from Canvas course A into course B, the videos remain accessible for students in course B. However, the videos will not be published automatically to the YuJa course channel of course B. So you need to publish these manually to the course channel of course B if you want to use the course channel as an overview of the videos that are used in the current course.
If you have imported a video quiz, you do need to take these steps to post the video quiz to course B.
- Publishing videos
Videos uploaded in YuJa can be published, making them visible to a (larger) group of staff and/or students. For further information about publishing videos, check the YuJa support site.
- How to share videos with other users
- Sharing a single video
You can share your own videos with one or more users. You can specify whether the other user may only view the video or also edit it. The user you share the video with will receive an email (with YuJa Enterprise Video Platform as the sender) about this. For further information about sharing videos, check the YuJa support site.
- Sharing a group of videos with internal users
When several users need access to the same videos, the videos can be grouped into a folder and that folder can then be shared.
Create a folder under My Media or one of your subfolders. Click on the created folder and then “More actions”. Select “Share folder” in the menu. Type a part of the name of the user you want to share the videos with. Choose the kind of access (Full Access, Edit Access, Edit Caption Access, Read Only) and click on Share and Save. For further information about sharing a folder, check the YuJa support site.
- Sharing a group of videos with external users
It is also possible to share a folder with external users. They can only view videos. External users cannot edit videos or change settings of a video.
Hover over the folder to be shared. Click on “More” and then navigate to the “Links” tab. Copy the Direct Link and share it with the external user.
For further information about sharing videos with an external user check the YuJa support site.
- Sharing a single video
- Editing videos
You can edit your own videos via the ‘edit’ button. For example, you can split a video, add photos and/or pieces of video at the beginning or end, hide parts of the video, etc.
For further information about editing videos, check the YuJa support site.
- Customize security settings of videos
Security settings can be set per video. By default videos are set to ‘public’.
Common security settings:
- Private: the video cannot be embedded in an external application and playback via the direct link is not possible. A video should never be set to ‘Private’ if you want to embed it in an external application such as Canvas.
- Public: The video is visible to everyone who has the direct link of that video or when the video is published to a general folder in YuJa. The video can be embedded in external applications.
- Public with platform authentication: The video is only visible to employees who have the direct link of that video and have access to the YuJa portal by Single-Sign-On.
- Public with Simple password: The video is only visible to employees who have the direct link of that video and the password. The video can be embedded in external applications and be viewed after entering the password.
If you want to adjust the security settings of a video, select the respective video and choose ‘More’. Then click ‘Links’ and ‘Security Settings’ and adjust them taking into account the above settings.
For further information about security settings, check the YuJa support site.
- Customizing the thumbnail
Multiple thumbnails are created of each video that is uploaded. You can customize thumbnails so that the first thumbnail shown immediately makes it clear what the video is about. Select the video, choose ‘More’, and click ‘Thumbnails’. You can designate one of the thumbnails to be displayed first. You can also upload your own thumbnail. For futher instructions about customizing the thumbnail, check the YuJa support site.
- Getting the direct link
When you want to add a link to the video in another application like Canvas, or you want to email the video link, you need the direct link of that video. You can get it by selecting the video and choosing ‘More’. Then click on ‘Links’ in the menu and copy the direct link.
For further information about getting the direct link, check the YuJa support site.
- Creating video via YuJa
YuJa offers the option to create videos. Start in YuJa ‘Create recording’ at the top of the bar. For a first time, you can you download the application (for Windows systems only) and install it. For more information on creating videos check the YuJa support site.
Users with an Apple device can find information on creating a video at the YuJa support site.
- Using YuJa recording functionality in Lecture halls
Lectures can be recorded by using the YuJa Capture Software. In all lecture halls this software has already been installed on the lecture hall pc. For further information on how to record a video, check the YuJa support site. There is a brief instruction in every lecture hall.
- How to use the mobile app
The YuJa mobile app is available for Android and iOS devices, tablets and smartphones. The app enables only access to Media Channels. My Media is not available in the mobile app.
For more information on using the mobile app check the YuJa support site.
- What if I can’t find a video?
Initially, search by a keyword using the Search button at the top left of the YuJa application. Should too many videos come up, refine the search criteria by adding an additional word, for example.
Note: that not all videos posted in YuJa are visible to everyone and therefore not findable via Search.This answers my question.Thank you for your feedback
- Are posted videos visible to everyone?
No. Posted videos will end up in your own personal page. You can then publish the video to a specific folder or share it with a colleague or student (as long as his/her account already exists in YuJa). For further information on how to publish and share videos see under manuals "Publishing videos" and "Sharing videos"This answers my question.Thank you for your feedback
- What rights do I have in YuJa (instructor or student)?
There are basically 2 types of roles in YuJa: Student and Instructor. These roles cannot be modified. Students will automatically get the role Student. All other contributors are given the Instructor role.
Students can upload videos in their own My Media folder. They can share videos with other students as long as they have access to the same YuJa Course channel. They can also publish videos in a Course channel if they are member of that channel and if the channel is open to upload videos by students.
Instructors and other staff can post videos, publish them to Course channels they own or are members of, share them with others, and edit their own videos.This answers my question.Thank you for your feedback
- How can I share videos?
Sharing videos means that they can be made visible to individual employees who already have an account in YuJa. For each video it is specified which permissions the other user gets, for example ‘Read Only’ or ‘Full Access’.
The shared video will be visible to that particular employee under ‘Shared With Me’.
For the person sharing the video, it also becomes visible in the ‘Shared With Others’ folder.
The video itself remains under ‘My Media’ or a subfolder of ‘My Media’.
For further instructions about sharing videos, check the YuJa support site.This answers my question.Thank you for your feedback
- How can I publish videos?
In order to publish a video, it must first be uploaded into YuJa. The video will end up in your personal ‘My Media’ folder after the upload. After this you can hover over the video and choose ‘Publish’.
Then choose a Shared folder or a Course Channel and click Select. You can also specify a start and end date for a period in which the video can be visible.
For further information about publishing videos, check the YuJa support site.This answers my question.Thank you for your feedback
- How to start YuJa?
There are two ways in which you can open YuJa. The first possibility is through Canvas (when YuJa is added to the course menu). If you click on YuJa in the course menu, YuJa will open within Canvas. This is only possible for teachers in the course.
Note: Guest teachers (who have a guest account starting with x) should only access YuJa from Canvas, otherwise two separate accounts will be created for them in YuJa.
In addition, you can start YuJa separately via the link: https://utwente.yuja.com. You can log in via SSO (Login Using: University of Twente - Single-Sign-On).This answers my question.Thank you for your feedback
- What does the metadata in the videos mean?
All videos transfered from Vimeo to YuJa have been given metadata, that means data taken from Vimeo. Below are explanations of the metadata included:This answers my question.Thank you for your feedback
- Where can I find the Permalink needed for external applications?
If you want to make a video posted in YuJa interactive in H5P, for example, you will need the Permalink of that particular video. You can find this by hovering over the video and choosing 'More'. Select ‘Links’ and click on the ‘Permalink’ button. Copy the link that is displayed.
Now go to H5P via Canvas editor and paste the link into an interaction via ‘Add a video’.
Further instructions on creating interactive videos via H5P can be found at How to Use H5P Interactive Video – YuJa Help Center.This answers my question.Thank you for your feedback
- How can I change the order of videos in a playlist?
When you want to order the videos in a playlist you have to login into YuJa. Open the folder in which the videos are shown. That can be a Course Channel or a folder in your own My Media.
Click on ‘Sort’ in the upper right corner and set this to ‘Custom’. Then you can change the order of the videos by right-clicking on them and dragging them to another place.This answers my question.Thank you for your feedback
- How can I delete videos?
To delete a video hover over the video and click “Delete”. Type “Confirm” in the textbox and click “Yes”. The video will be moved to the Recycle Bin. 90 days after the deletion date the videos will be erased permanently. For more information on how to delete a video check the YuJa support site.
Note: The delete button has been deactivated during the implementation of YuJa. It will be activated later this year.This answers my question.Thank you for your feedback
- How can I restore a deleted video?
Videos that were deleted will stay in the Recycle Bin for 90 days after the deletion date. After 90 days the video will be deleted permanently and cannot be restored anymore.
For information on how to restore a video check the YuJa support site.This answers my question.Thank you for your feedback
- Is Vimeo still available?
On November 29th Vimeo will be closed. All the videos that were uploaded to the UT Vimeo account will be deactivated. As of now, YuJa is the main video platform where UT videos can be uploaded, published and shared.
Videos that were published on Vimeo with the ITC account will be available untill March 2024.This answers my question.Thank you for your feedback
For more information or questions, please contact the Service Desk ICT.