Organising an activity or event safely and responsibly?
To that end, we have prepared a toolbox for event organisers based on our event guidelines.
Booking Office & Events Office
Booking Office
The booking office is your contact point for the rent of spaces and other related matters. Feel free to contact the office if you wish to book a conference room or meeting room, theatre hall, lecture room, additional catering facilities, and for information on invoices.
Contact / opening hours
- Phone: +31 (0)53 489 1010
- E-mail: bookingoffice@utwente.nl
Opening hours: Monday to Friday 10.00 - 16.00
Events Office
The Events Office staff has years of experience in organizing all kinds of activities and events. We can advise you on safety measures that you, the organizer, need to consider. We can (help you) obtain the necessary permits, and when large events are organized we are in direct contact with the fire service and police. We can also help you with permit applications for events.
Contact
- Phone: +31 (0)53 489 1717
(if there is no answer: +31 (0)53 489 5868) - E-mail: events@utwente.nl
- ICT support for event servicesWhen an event is organized on the campus at which ICT facilities are required, the LISA can arrange these facilities. These ICT facilities include a wireless and/or wired network and a wired telephone connection, depending on the requirements and the size of the event. When guest accounts are required, these can also be requested using the forms below. Requests Requests for ICT facilities can be submitted using the self-service page. Costs You can find more information about the costs, these are not known yet. Conditions To be able to use this service, you have to have: a registration as a student or staff member at the UT; the project number. Delivery No delivery time applies to this service. Support For support, use the self-service page. Additional information Code of conduct on ICT for employees and students Network rules guest accounts
- Organising Events | Toolbox for the activity and event organiserOrganising an activity or event safely and responsibly? To that end, we have prepared this toolbox for event organisers based on our event guidelines. Use the roadmap below and go through all points of the organisational process. Together, we will ensure that all (legal) obligations are met. Start on time! Make sure you have enough time to implement everything and, for large events, enough time to get the necessary permits! Also, for small events, not all items will be relevant. If in doubt, contact the Events Office and discuss which parts you can skip. The roadmap 1. Location, permission and permits Request a location Check availability Permission to use the campus grounds Event permits - Municipality of Enschede Noise exemptions 2. Safety Introduction House rules Risk analysis and security Basic first aid (ERO / BHV) Food safety 3. Health and audience protection Introduction Responsible alcohol consumption Non smoking policy Hearing protection General Data Protection Regulation (GDPR / AVG) 4. Inclusion and
- Overview of campus eventsThere are different categories of events organised on campus. These are divided into these categories, with links to the different departments that organise those activities. General activities UT website Novel-T (entrepreneurship, support for start-ups, etc.) Educational activities Inaugural lectures PhD defences Staff activities Service Portal UT Kring (mainly in Dutch) Cultural activities Vrijhof Culture Studium Generale Sports activities Sports Centre Large campus events Various large-scale events are organised annually, such as the Batavierenrace, UT Triathlon and festivals such as Green Vibrations. During these events there is always a chance of hinder on campus. Below is an overview of the events structured per month. April 2025 Date Time Name Category Location Inconvenience Sunday 13 April 11:00-14:00 Enschede Marathon Sports Event Horstlindelaan&Bosweg road closures Saturday 19 April 12:00-23:00 Hardfest Music Festival Events Field road closures; noise Wednesday 23 April 19:00-21:00 Kronos Campusloop
- Reservations | Booking OfficeThe booking office is your contact point for the rent of spaces and other related matters. Feel free to contact the office if you wish to book a conference room or meeting room, theatre hall, lecture room, additional catering facilities, and for information on invoices. Reservation form Students, employees and services can apply for a room reservation via this web form. Contact and opening hours Phone: +31 (0)53 489 1010 E-mail: bookingoffice@utwente.nl Opening hours: Monday to Friday 10.00 - 16.00 Staff For specific questions you may also contact the individual employees: E.E. Westra (Linda) H.M. van de Water (Hellen) R. Drok (Renate)
- SponsoringSponsoring can be used as a marketing communications tool to enhance the corporate image. Linking the University of Twente to an event or team may increase awareness, create a platform to engage with a target audience, support a marketing campaign or increase commitment with target groups. UT pursues a reluctant sponsoring policy. In addition to review against corporate targets, sponsor request reviews include assessments on publicity value, opportunities for embedding in UT policy, overlaps with the organisation and opportunities for integration in communications. If you have questions about sponsoring, please contact the MC secretariat via info@utwente.nl. The Twente University Fund The Twente University Fund offers students and student organisations, researchers and departments of the University of Twente the chance to apply for financial support from the fund in the form of a guarantee subsidy or subsidy when organising or participating in activities. See utwente.nl/universityfoundation for the possibilities