For UT staff - overview


At UT, we believe in the power of knowledge and continuous improvement. If you are seeking guidance on managing changes to a student's application within Mobility-Online, you are in the right place.

Updating your role/title

Has your role or title changed? No worries! We aim to keep all UT supervisors in the Mobility-Online loop. If, however, your recent title change slipped through the cracks, do not hesitate to reach out. Send us an email at, and we will assist you.

Changes in application

Are you a staff member ready to make changes to a student's application? Here is a step-by-step plan:

  1. Locate the application: Find the application needing attention.
  2. Switch to the application's "Pipeline" tab.
  3. Look for the highlighted yellow section.
  4. Click on the respective link to initiate changes.
  5. Make your changes and hit "Adjust Data on Proposal Form."

Note: date changes ahead

Be mindful that tweaking dates could influence scholarships. Connect with the scholarship office first via before making any date adjustments.

Quick and advanced searches

Efficiency is key, and our search features can help you look for the information you need.


Email sent to students

Digging into emails sent to students is easy within Mobility-Online!


  • My degree changed. How is this updated in Mobility Online?

    We strive to update all UT supervisors within Mobility Online regularly. If the change in your title has been missed or occured shortly after a recent update, please send an email to and we will make the neccessary changes.

  • How do I change small parts within an application on behalf of a student?

    Within every pipeline there are sections highlighted in yellow. Here you can find action links that allow you to make changes to certain parts of an application.

    Please be aware that changing dates can have an effect on scholarships! Thus, contact the scholarship office first before adjusting dates in the mobility.
    The scholarship office can be reached via

    Please follow these steps:

    • Look up the application where the changes need to be made.
    • Enter the application and switch to the tab "Pipeline".
    • Scroll down to the yellow section and click on the respective link.
    • Make the changes and click on "Adjust data on Proposal Form".
  • What is quick search?

    The quick search is located in the top navigation bar. It is the ideal tool for looking up a specific student or application.
    It works best for unique identifiers, such as the student number, email or application ID.

  • What is the advanced search?

    The advanced search allows you to filter your search; for example by registration date or by faculty.

    To access the advanced search go to Students / Interns > Applications > Applications Outgoing / Incoming
    Click on "Advanced Search"

    The search opens, allowing you to enter values by which to filter. In the screenshot below, a value for the create date is entered. Once you have entered your filters, click on "Execute search" located on the top.

    Only registrations that meet the entered criteria will be shown; for this example there are all registrations made on 18/02/2022 at the time the search is executed.

  • Where do I find the authorisation request form?

    The authorisation request form can be found here:

    Request authorisation Mobility-Online | Home EDU systems (

  • What do I need to do when I don't need access to Mobility Online anymore?

    When you no longer need access to Mobility Online, please let us know by filling out the Revoke Authorisation Form. You can find it here:

    Revoke authorisation Mobility-Online | Home EDU systems (

  • Where do I find emails sent to students from Mobility Online?

    Any emails sent from Mobility Online to a student can be found within the student's application. Go to the tab "E-mails(xx)".
    There you can find a list of all emails, which the student received. It is indicated whether it was an automated email or which employee sent the email.