The Erasmus+ staff mobility scholarship is an EU-funded grant that aims to help finance EU staff teaching and training mobility with partner institutions within Erasmus+. The Erasmus+ programme subsidises this mobility to promote European-level cooperation, exchange, follow-up training and traineeships for university staff members.
The scholarship is compensation of costs, rather than a full scholarship. Scholarships are available on a first-come, first-served basis (until depletion of staff mobility budget). To participate in this activity, it is necessary to arrange the training and/or experience days at the host institution yourself. It helps to secure an invitation letter in the process of your Erasmus+ staff scholarship application. The mobility activity can take place in an EU or non-EU country. For more information about the mobility projects and eligible countries, see Erasmus+ Mobility Projects.
Erasmus+ mobility projects
Erasmus+ European Mobility (KA131)
The Erasmus+ KA131 (previously KA103) European Mobility Project enables student and staff mobility between higher education institutions of EU (full) member states plus Iceland, Liechtenstein, Norway, North Macedonia, Serbia and Turkey. These countries are called Erasmus+ Programme countries and Third countries associated to the programme, often referred to as EU countries.
Erasmus+ International Credit Mobility (KA171)
The Erasmus+ KA171 (previously KA107) International Credit Mobility Project enables project-based student and staff mobility to specific countries outside the EU. These countries are called Erasmus+ Partner countries (see Third countries not associated to the Programme.) The UT has existing KA171 projects and the staff undertaking mobility have already been determined within the scope of each project. Contact your Faculty Internationalisation Coordinator for more information.
Who is eligible?
UT staff (employees) and doctoral candidates, who visit an partner institution abroad for teaching or training, with the purpose of educational cooperation or education, and if their proposed staff mobility includes one or more of the following elements:
- Lectures
- Job-shadowing
- Giving tutorials/seminars/workshops (not participation in conferences)
- Research supervision of students
- Problem-based learning/case studies
- Own research activities
- Promotion and/or follow-up/monitoring of Erasmus+ mobility
- Joint events and seminars
- Participation in a Staff Training Week
- Participation in tests/exams
- Planning of future Erasmus+ cooperation
- Cultural activities
- Monitoring of Erasmus+ cooperation projects.
Conference participation is not an eligible activity for Erasmus+ staff funding.
Types of staff mobility
There are two types of staff mobility available within the Erasmus+ grant.
Who | Teaching | Training |
Staff of the institution (under employment contract, not doctoral.) Doctoral: PhD candidates or post-doctoral researchers. | Providing the training to the host institution:
| Receiving training from the host institution:
|
Teaching
A teaching period abroad enables teaching staff to teach at an institution in an Erasmus+ Programme (EU) or Third countries not associated to the programme (NON-EU). Staff mobility for teaching can be in any study field.
The minimum mobility activity period is 2 days within a Programme country, excluding travel days and 5 days within a single NON-EU counry. The total duration of staff mobilities may not exceed 60 days, including travel time. There is a minimum requirement of 8 hours of teaching per week.
Training
A training period abroad enables academic or support staff to take part in a training activity abroad that is relevant to their day-to-day work. The training activity can take place at a higher education institution in an Erasmus+ Programme (EU) or Third countries not associated to the programme (NON-EU) or at an organisation outside the sector in a Programme country. Examples of such organisations include businesses, public bodies, social partners, research institutes and non-government organisations. The activity may take the form of training, events, workshops or job shadowing. Participation in conferences is not permitted as a training activity.
The minimum mobility activity period is 2 days within a Programme country, excluding travel days and 5 days within a single NON-EU counry. The total duration of staff mobilities may not exceed 60 days, including travel time.
Scholarship amounts
The Erasmus+ staff mobility scholarship is a contribution to the costs of mobility and may never be constituted as a full scholarship. It consists of two funding components:
- a living allowance, daily
- a travel cost allowance, one time
The scholarship amount is based on average cost of living in the country of the host institution, duration of stay, nature of the mobility and the travel distance as determined by the European Committee. The amounts are subject to change due to indexation and budget availability.
Living allowance amounts PROJECTS 2023 (per day)
Group | Receiving country/ Programme country | Indicative grant amount per day (days 1-14.) Please note: days 15-60 are funded at 70% of the below amount. |
Group 1 | Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden Third countries not associated to the Programme Region 1-4 | €120 |
Group 2 | Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain Third countries not associated to the Programme Region 5 | €110 |
Group 3 | Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, North Macedonia, Poland Romania, Serbia, Slovakia Slovenia, Turkey | €100 |
Non-EU destinations | Third countries not associated to the Programme Regions 1-4 and 6-13 | €180 |
Please note: Participation in a Blended Intensive Programme is subject to a different grant coverage structure.
Travel cost amounts 2023
The compensation for travel costs is based on the distance from the sending to the receiving institution. The travel distance should be calculated using the distance calculator supported by the European Commission. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip.
Travel distances | Amount |
Between 10-99 km | €23 |
Between 100-499 km | €180 |
Between 500-1999 km | €275 |
Between 2000-2999 km | €360 |
Between 3000-3999 km | €530 |
Between 4000-7999 km | €820 |
8000 km or more | €1500 |
Green travel
UT is striving to substantially reduce the CO2 footprint of its community. If your journey is less than 800km, consider travelling by train rather than flying. From January 2023, staff members can apply for a Green Travel top-up via the Erasmus+ programme. You will be eligible to request this top-up when you travel to and from your destination by train and altnerate green method i.e. carpooling or bus travel. The mininum distance band for a Green Travel top-up to be eligible is 100 km up to a distance band of max 3999 km.
To find out more about green travel initiatives at UT, visit Sustainable Mobility.
scholarship conditions
- Teaching mobility must include 8 hours of teaching per week (or a minimum of 8 hours of teaching if the mobility is shorter than one week.)
- Staff mobility for teaching and training may be combined. If you choose to combine teaching and training, your mobility must cover 4 hours of teaching per week (or a minimum of 4 hours per stay if your stay is shorter than a week.)
- View the minimum mobility periods for teaching and training under Types of Staff Mobility.
- Specifically for staff mobility for teaching: scholarships for educational assignments may be granted only to those teachers who go on exchange on the basis of a UT inter-institutional agreement concluded between the two institutions before the exchange takes place.
- The Erasmus+ scholarship is not possible for participation in conferences.
- The Erasmus+ scholarshp is paid to a UT work order number you provide during your application, upon receipt of a Transcript of Records and/or Certificate of Attendance and upon completion of the Participant Report. You may claim your costs from this work order number.
- The Erasmus+ scholarship is not paid prior to the mobility. Consult with your department budget holder regarding advance payments for travel and accommodation.
- Double funding: the Erasmus+ scholarship may not be used to cover costs that are already funded by other grants from the European Commission.
- Erasmus Charter (ECHE): if the exchange is with a higher education institution, then the guest institution must have a valid Erasmus Charter for Higher Education, or for Erasmus Partner countries, they must commit to the ECHE principles. If the exchange is with a different type of organisation, then it is sufficient that UT has the Charter as the home institution.
How to apply
Contact
Scholarship Office and International Relations & Partnerships (SOIR)
The contents of this publication are the responsibility of the University of Twente and do not necessarily reflect the view of the European Commission. The European Commission will not be held responsible for any use that may be made of the information contained in this publication. The information is correct at the time of writing. In the case of any discrepancy between this publication and official Erasmus+ publications, the Erasmus+ publications apply. |
