UTStaff MobilityErasmus+ Staff Mobility Project

Erasmus+ Staff Mobility Project

The Erasmus+ staff mobility scholarship is an EU-funded grant that aims to help finance EU staff teaching and training mobility with partner institutions within Erasmus+. The Erasmus+ programme subsidises this mobility to promote European-level cooperation, exchange, follow-up training and traineeships for university staff members.

The scholarship is compensation of costs, rather than a full scholarship. Scholarships are available on a first-come, first-served basis (until depletion of staff mobility budget). To participate in this activity, it is necessary to arrange the training and/or experience days at the host institution yourself. It helps to secure an invitation letter in the process of your Erasmus+ staff scholarship application. The mobility activity can take place in an EU or non-EU country. For more information about the mobility projects and eligible countries, see Erasmus+ Mobility Projects

Erasmus+ mobility projects

Erasmus+ European Mobility (KA131)

The Erasmus+ KA131 (previously KA103) European Mobility Project enables student and staff mobility between higher education institutions of EU (full) member states plus Iceland, Liechtenstein, Norway, North Macedonia, Serbia and Turkey. These countries are called Erasmus+ Programme countries and Third countries associated to the programme, often referred to as EU countries.

Erasmus+ International Credit Mobility (KA171)

The Erasmus+ KA171 (previously KA107) International Credit Mobility Project enables project-based student and staff mobility to specific countries outside the EU. These countries are called Erasmus+ Partner countries (see Third countries not associated to the Programme.) The UT has existing KA171 projects and the staff undertaking mobility have already been determined within the scope of each project. Contact your Faculty Internationalisation Coordinator for more information.

Who is eligible?

UT staff (employees) and doctoral candidates, who visit an partner institution abroad for teaching or training, with the purpose of educational cooperation or education, and if their proposed staff mobility includes one or more of the following elements:

Conference participation is not an eligible activity for Erasmus+ staff funding.

Types of staff mobility

There are two types of staff mobility available within the Erasmus+ grant.




Staff of the institution (under employment contract, not doctoral.)

Doctoral: PhD candidates or post-doctoral researchers.

Providing the training to the host institution:

  • Lectures
  • Giving tutorials/seminars/workshops
  • Research supervision of students
  • Promotion
  • Monitoring of E+ mobility
  • Participation in tests/exams
  • Planning of future E+ cooperation
  • Monitoring of E+ cooperation projects.

Receiving training from the host institution:

  • Job-shadowing
  • Problem-based learning
  • Case studies
  • Own research activities
  • Staff training weeks
  • Cultural activities.


A teaching period abroad enables teaching staff to teach at an institution in an Erasmus+ Programme (EU) or Third countries not associated to the programme (NON-EU). Staff mobility for teaching can be in any study field.

The minimum mobility activity period is 2 days within a Programme country, excluding travel days and 5 days within a single NON-EU counry. The total duration of staff mobilities may not exceed 60 days, including travel time. There is a minimum requirement of 8 hours of teaching per week.


A training period abroad enables academic or support staff to take part in a training activity abroad that is relevant to their day-to-day work. The training activity can take place at a higher education institution in an Erasmus+ Programme (EU) or Third countries not associated to the programme (NON-EU) or at an organisation outside the sector in a Programme country. Examples of such organisations include businesses, public bodies, social partners, research institutes and non-government organisations. The activity may take the form of training, events, workshops or job shadowing. Participation in conferences is not permitted as a training activity.

The minimum mobility activity period is 2 days within a Programme country, excluding travel days and 5 days within a single NON-EU counry. The total duration of staff mobilities may not exceed 60 days, including travel time.


PhD candidates and post-doctoral researchers may also be eligible for funding for mobility activities within the Erasmus+ programme. This includes short or long-term study or traineeship periods abroad.

Depending on the nature of the activity, doctoral mobility can be categorised within the Erasmus+ programme as either student mobility or staff mobility. To determine whether you are considered a student or staff member, please contact the Institutional Erasmus Coordinator. For information about scholarships for student mobility, visit Study Abroad.

Scholarship amounts

The Erasmus+ staff mobility scholarship is a contribution to the costs of mobility and may never be constituted as a full scholarship. It consists of two funding components:

  1. a living allowance, daily
  2. a travel cost allowance, one time

The scholarship amount is based on average cost of living in the country of the host institution, duration of stay, nature of the mobility and the travel distance as determined by the European Committee. The amounts are subject to change due to indexation and budget availability.

Living allowance amounts PROJECTS 2023 (per day)


Receiving country/ Programme country

Indicative grant amount per day (days 1-14.)

Please note: days 15-60 are funded at 70% of the below amount.

Group 1

Denmark, Finland,  Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden

Third countries not associated to the Programme Region 1-4


Group 2

Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain

Third countries not associated to the Programme Region 5


Group 3

Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, North Macedonia, Poland Romania, Serbia, Slovakia Slovenia, Turkey


Non-EU destinations

Third countries not associated to the Programme Regions 1-4 and 6-13


Please note: Participation in a Blended Intensive Programme is subject to a different grant coverage structure.

Travel cost amounts 2023

The compensation for travel costs is based on the distance from the sending to the receiving institution. The travel distance should be calculated using the distance calculator supported by the European Commission. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip.

Travel distances


Between 10-99 km


Between 100-499 km


Between 500-1999 km


Between 2000-2999 km


Between 3000-3999 km


Between 4000-7999 km


8000 km or more


Green travel

UT is striving to substantially reduce the CO2 footprint of its community. If your journey is less than 800km, consider travelling by train rather than flying. From January 2023, staff members can apply for a Green Travel top-up via the Erasmus+ programme. You will be eligible to request this top-up when you travel to and from your destination by train and altnerate green method i.e. carpooling or bus travel. The mininum distance band for a Green Travel top-up to be eligible is 100 km up to a distance band of max 3999 km. 

To find out more about green travel initiatives at UT, visit Sustainable Mobility.

How can I get there?
View train map
View the Train Map to find the recommended mode of travel to your destination.

scholarship conditions

How to apply

  • Before you apply

    Step 1: Check your eligibility by consulting with the Institutional Erasmus Coordinator at least 4 weeks prior to departure. If your mobility falls within the scope of an Erasmus+ International Credit Mobility Project (KA107 or KA171), you should consult with either the Project Coordinator or your Faculty Internationalisation Coordinator.

    Funding for teaching mobility

    If you wish to apply for funding for teaching mobility, please check with your Faculty Exchange Coordinator to ensure that UT has a valid Erasmus+ exchange agreement that includes teaching with the institution where you wish to complete your teaching mobility.

    Step 2: Contact the potential host institution (HEI) and receive permission for your mobility there. The host institution must be in an Erasmus+ Programme or Partner country.

    Step 3: Receive permission from your manager or head of department at UT. Discuss which costs you will declare to your department when you return home, as Erasmus+ funding is limited.

  • Application

    Step 4: Complete the Erasmus+ Staff Mobility Agreement. It should be signed by you, your manager and the Institutional Erasmus Coordinator. Email the completed Mobility Agreement to Staff Mobility. Receive confirmation of the receipt of the application.  

    PhD Candidates

    If you are a PhD candidate and you are categorised as a student under the Erasmus+ Programme, you should complete the Erasmus+ Student Mobility Agreement provided by Staff Mobility. It is currently not possible for PhD candidates to register in Mobility Online. If you are unsure whether you are considered a student or staff member for your mobility activity, please contact the Institutional Erasmus Coordinator.

    Step 5: Your application will be assessed by the selection committee and you will be notified whether it has been approved or declined.   

    Step 6: If your application is approved, you will receive a Grant Agreement. It should be signed by you and your manager. Before your departure, you should email the completed Grant Agreement to Staff Mobility.

    Step 7: Apply for the UT’s collective travel insurance. This is a basic insurance that covers staff members for short business trips. It is your responsibility to make sure you are adequately covered (including for hospitalisation and cancellation due to Covid-19). Check the policy conditions to ensure you have suitable health and liability insurance.

  • After your mobility

    Step 8: After your mobility ends, you will receive a Certificate of Attendance Staff Mobility form from UT. This form must be completed by the host institution and sent to Staff Mobility no later than two weeks after the end of your mobility period. The certificate must include the start and end date of your mobility period.

    Step 9: You will also receive an automated email invitation to fill out an online Participant Report. This must be completed within a week of receiving it. Steps 8 and 9 are mandatory and only after they are both completed will the Erasmus+ grant be paid to the UT project number (OFI).

    Step 10: Declare your costs to your department to receive reimbursement. The Erasmus+ grant will not be paid directly to staff.

    Step 11: We kindly request that you send a short experience report to your Faculty Exchange Coordinator.


Scholarship Office and International Relations & Partnerships (SOIR)

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The contents of this publication are the responsibility of the University of Twente and do not necessarily reflect the view of the European Commission. The European Commission will not be held responsible for any use that may be made of the information contained in this publication. The information is correct at the time of writing. In the case of any discrepancy between this publication and official Erasmus+ publications, the Erasmus+ publications apply.