Why can’t I log in?

Use your m-number without the last digit. If you still can’t log into Hora Finita, send an email to horafinita@utwente.nl.  Provide your name and m-number.

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Where do I find training material?

In the emails themselves: training material is attached to emails which require actions executed in Hora Finita. You will find a zip file containing a text file and an image(s).

In the website: a description of all the steps which PhD candidates and supervisors have to carry out in Hora Finita is available in the website

Training sessions will be available upon request.  However, please go through the training material before requesting such a meeting as the Hora Finita software is very easy to use.  Should you wish to request a training session, email horafinita@utwente.nl.

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I received an email with a link but the link does not work.

If your web browser is open, close it and click the link on the email again. If this does not work, try the link using another web browser. If neither method resolved your problem, email horafinita@utwente.nl

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I received an email requesting me to execute an action in Hora Finita but I am not sure how to do it.

First check if your email includes a zip file.  If it does, open it and first read the text on the README file, then open the images which explain where you have to carry the requested actions in Hora Finita. If you are still unsure how to carry out the action, check theh Frequently Asked Questions.  If you are still unable to perform the task, email horafinita@utwente.nl to request help.

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When I registered my courses in the former programme ProDoc, I put all the details in the title. Now, these details have been cut off. Can I fix this myself?

Unfortunately, you don’t not have access to prodoc anymore, so you will not be able to fix it yourself. Please contact Hora Finita’s support office (horafinita@utwente.nl), who can add the missing information to Hora Finita.

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As supervisor, I have to indicate that the manuscript is free of plagiarism.  Where do I find a software to do a plagiarism check on the manuscript?

You need a personal account in order to use the software SIMCHECK.  To create such an account, Faculty ITC supervisors should contact Carla Gerritsen (c.m.gerritsen@utwente.nl).  All other supervisors should contact Ellen Peters (e.m.a.peters@utwente.nl).  Information about SIMCHECK can be found here:  https://www.utwente.nl/en/educational-systems/about_the_applications/plagiarism-check/

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I uploaded evidence of completion for some T&SP elements in PRODOC. However, the Hora Finita dashboard says that I have 0 ECs. How is that possible?

The figure listed in Hora Finita refers to the number of completed ECs which have been approved or validated by your supervisor. Once your supervisor logs in and approves those activities, the EC figure on your dashboard will be updated. Your supervisor can do this approval at any time but (s)he will be reminded periodically.

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 How do I approve the T&SP elements of my PhD candidates?

The procedure is explained here.

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I entered the details of a course I completed in Hora Finita.  However, my supervisor can’t approve it because it does not appear on his/her list of courses to be approved. 

Courses can be approved by the supervisor if they have been completed.  Therefore, unless the completion date has been filled in by you, they won’t appear in the list of courses to be approved by the supervisor.

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I am asked to fill in sections 1 and 2 of the qualifier (or annual interview) form, upload it to Hora Finita and email it to my supervisor. Why should I upload the form if my supervisor will complete the rest of the form and will upload it later? 

It is important that you document the information you provided to your supervisor before the qualifier (or annual interview) as this might be needed in case of a dispute. Therefore, you run a risk by not uploading it. Therefore it is in your own interest to upload it.

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