Which forms should be used in Hora Finita and how should they be filled and submitted?

Only the new fillable PDF format is allowed. They can be downloaded here but they are also attached to the relevant emails that Hora Finita triggers.

The T&SP form should be filled by the PhD candidate and signed by both the PhD supervisor and the PhD candidate. The PhD candidate will upload the filled and signed form in Hora Finita. The TGS director will review it and give comments if necessary.

The First Year Appraisal (Qualifier) form should first be filled by the candidate: sections 1 (Basic information) and 2 (Progress report). The candidate should upload the partially filled form into Hora Finita and should email it also to the supervisor, who will complete sections 3 (Qualifier report) and 4 (Interview on personal performance). The supervisor has to upload the completed form, also signed by the candidate (to acknowledge having read the report), in Hora Finita.  The supervisor can request the delegation of the task of uploading to his/her secretary by sending an email to horafinita@utwente.nl.

The Annual Interview Form (second and subsequent years) should first be filled by the candidate: sections 1 (Basic information) and 2 (Progress report). The candidate should pass on the partially filled form to the supervisor, who will complete section 3 (Annual Interview). The supervisor has to upload the completed form, also signed by the candidate (to acknowledge having read the report).  The supervisor can request the delegation of the task of uploading to his/her secretary by sending an email to horafinita@utwente.nl.

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I am asked to fill in sections 1 and 2 of the qualifier (or annual interview) form, upload it to Hora Finita and email it to my supervisor. Why should I upload the form if my supervisor will complete the rest of the form and will upload it later?

It is important that you document the information you provided to your supervisor before the qualifier (or annual interview) as this might be needed in case of a dispute. Therefore, you run a risk by not uploading it. Therefore it is in your own interest to upload it.

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