BMS Open Access Fund 2023

BMS continues the BMS Open Access 2023 fund, effective as of 1 January 2023, and available (if not depleted) until the end of 2023!

BMS stimulates Open Science, already for four years the Faculty Board of BMS made OA funds available, and we do so for 2023 as well. The BMS Open Access fund 2023 is available. Noting, however, that funds could be depleted before the end of the year. As we noticed an increase in APCs, we decided to raise the reimbursement for publications to 2000€. Please carefully read the requirements and follow the steps below to apply for reimbursement.


  1. Perform the preliminary checks to find out if the fund is the most suitable funding option.
  2. If the fund seems to be the most suitable option, carefully read the requirements that apply to your publication: journals articles, or book chapters and books. 
  3. If you meet the requirements, get in contact soon with the BMS information specialists ( in case you want to make use of this fund. 

    To apply for reimbursement from the BMS OA Fund, send an e-mail with the following information:
    1) Info on the project, and the funder (if applicable) where this publication is a result of,
    2) The link (if available, else a PDF) to your accepted/published article/book/book chapter,
    --> Make sure your work is submitted to UT-Research Information System (RIS-PURE)!!
    3) The publisher’s invoice, including confirmation of payment by the section,
    --> do not pay for the invoice yourself with a personal bank account, let the section pay for the invoice! (this has to do with taxes and give problems with refund)
    4) Info on agreements with co-authors of other institutions for the sharing of OA costs,
    5) your research group’s/project Work order number for transferring the reimbursement.
    Additional for books/book-chapters:
    6) Short summary/abstract of the book
    7) Table of contents (incl. authors (work)titles)
    8) Publisher and editor(s) involved
    9) Insights on the costs, cost-sharing, and/or contribution/funds by other authors, parties, or institutions 

    Before applying for funding check the following steps:

    • Always check the open access publishing requirements of the Funding body of your research if OA-publication reimbursement is already in your budget. 
    • publish OA free (for NWO/ZonMw funded research) on new platforms for Open-Access: Europe PMC for researchers and for academic journals.
    • As a UT author, you can publish open access at a 100% discount in more than 10.000 high-quality journals, and easily open up your closed publications. Check the UT Journal Browser. In any case, use your utwente email address when you submit your article, make sure that your affiliation on the article contains ‘University of Twente’, and when asked, indicate that you do want to publish open access.
    • BMS/ITC has an agreement with Cogitatio Press (e.g. Media and Communication, & Politics and Governance journal), providing a 100% discount.
    • Thanks to Article 25fa of the Dutch Copyright Act, the final published pdf of UT-affiliated articles, conference papers, and chapters in edited collections become openly available in UT Research Information six months after the first publication date, unless you opt out. Of course, as a UT author, it is your responsibility to make sure your publications are uploaded to Pure. The University Library does the rest.

    More info on UT Open Access infopage.


    You are eligible for a reimbursement of your JOURNAL PUBLICATION if you meet each of the following conditions:

    1.      You are the corresponding author* of the article.
    2.      Your employment as the author of the article is at the BMS faculty.
    3.      The article states the University of Twente as your affiliation.
    4.      The article is published in a (high-quality) open-access journal that is registered in the Directory of Open Access Journals.
    5.      You can only apply for reimbursement if your article is accepted in the period Jan-Dec 2023. The publisher’s invoice has been paid by the section within 2023. BMS will reimburse the section. Article publications will be funded to a maximum of 2000€.
    6.      You have not received another grant for covering the cost of publishing this article open access. Reimbursements are only given for costs made by the University of Twente. It is allowed to opt for reimbursement if the journal only gives an APC discount such as BMC and MDPI, or if the yearly limit or available vouchers have been depleted for a journal/publisher (this may happen near the end of the year, e.g. for Emerald and Springer). 

    * For the publisher, this is the author who submits the publication and corresponds with the publisher during the publication process. In any case, use your utwente email address when you submit your article and make sure that your affiliation on the article contains ‘University of Twente’.


    If you consider publishing your book OA, please first check the following info:

    • Evaluate the book publisher. You can e.g. use ‘Think. Check. Submit.’ that offers a checklist for identifying trustworthy publishers for your research.
    • The OAPEN OA books toolkit is a free toolkit for authors of academic books. It offers trustworthy and easily findable answers, and guides authors in the process of publishing a book open access.
    • The international, informal OA BooksNetwork is a community for authors, publishers, University Libraries, and everyone else who is interested in publishing books open access. The network uses Humanities Commons, a non-profit Academic Social Network.

    For support, get in contact with the BMS information specialist.

    Making a book Open Access is still at very high costs. The BMS OA fund is limited, see funding for OA books is not always guaranteed. Therefore, we consider several conditions to enable a customized decision to fund (either: no, yes, or partial) and up to what amount. Excluded from reimbursement are purely educational books (textbooks), conference proceedings, dissertations, and translations. Book chapters are also eligible for reimbursement.

    Main conditions

    1. The book/chapter publication does not result from NWOErasmus/EURUU or Delft [will be updated if needed]. These organizations have their own fund.
    2. The book/chapter states the University of Twente as your affiliation.
    3. Open access books must meet the demands as made in the Directory of Open access Books (DOAB). This means that the book is published under an open access license (such as a Creative Commons license) and that peer review has taken place before publication.
    4. Your publication concerns a scientific book (or a chapter thereof); a long-form academic work or book on a single or multidisciplinary research topic. This includes (peer-reviewed) edited collections as well as critical editions.
    5. The topic has a clear BMS signature, preferably with multiple BMS authors involved or to strengthen collaboration with others within/outside UT.
    6. For book chapters: Criteria are similar to an article in a journal. That is, the BMS employee needs to be 1st author/corresponding author.

    Additional conditions

    • The book will be published in 2023 or 2024; payment needs to be in 2023.
    • When applying for a contribution for an open access book, always enclose the (provisional) contract with a publisher.
    • The book publication is organized, by preference, under the Creative Commons license ‘CC-BY’.
    • The book publication will have a Digital Object Identifier (DOI).
    • Books/chapters must be placed in UT RIS-PURE within one month after its publication.

    Amount of reimbursement 

    The contribution for a book is a maximum of 6000€, and max half of the budget for the BMS OA funds can be dedicated to book publications. The contribution for book chapters is a maximum of €1500 per chapter with a maximum of two chapters per book. In the decision on the contributions, we will take into account: 1) the number of BMS authors/editors compared to non-BMS authors/editors, as well as 2) the OA costs for the entire book and 3) the co-funding of other co-authors that contribute to either the chapter or of other non-BMS chapters in the book.

More info and Contact

Check the UT Open Access info website, or the BMS Research Support on Open Access.
For direct advice/support regarding the faculty fund contact the BMS Information Specialists (, and for key questions on UT procedures and policies contact the UT specialists Open Access (