Below is an overview of which documents the University of Twente needs after you are (conditionally) accepted
The needed certified photocopies
Do never hand or send in your original documents. Documents sent in cannot be returned to you, and received documents at the University of Twente are from that point in possession of the University of Twente.
- Students with a Dutch Degree
In most cases, students with a Dutch HBO/WO bachelor’s degree do not have to send us the certified photocopies as we can verify the results online via DUO. The Dutch higher education institution where you will graduate has to make the registration to DUO that you have graduated, the University of Twente does not have any influence on this. Once your institution has done it, the results will be visible to us within one to two business days.
However, if you are going to pass in August and want to start your studies in September, or if you are going to pass in January and want to start your studies in February, it could take some time for DUO to verify your results. Therefore, we request you to provide us with the certified photocopies, which are:
- An original graduation statement, please check our FAQ (final question), to check the conditions for a graduation statement.
- Certified photocopies of your degree’s official final transcript of records in Dutch
- 240ECTS for an HBO bachelor’s degree
- 180ECTS for a WO bachelor’s degree
Note, in some unfortunate cases, we are unable to verify your diplomas/degree(s) via DUO. In that case, you will be informed via email and you will be asked to provide us with certified photocopies.
- Students with an International Degree
The following documents are required per obtained higher educational degree* provided and approved within your application.
- Certified photocopies of your degree certificate in the original language.
- Certified photocopies of your degree’s official final transcript of records in the original language. If you have studied in a country that offers a diploma supplement please send certified photocopies of that instead of the transcript of records (examples). If your diploma supplement is only provided in the original language, make sure to send an official translation in English or Dutch.
- In case the degree and transcript of records are written in a language other than English or Dutch, we also need original translations (in English or Dutch) of:
- your degree certificate.
- your degree’s official final transcript of records or diploma supplement.
* The academic degrees which you should count are Associate Degree, Higher National Diploma/Certificate, National Diploma/Certificate, Bachelor’s degree, Master’s degree, Doctorate degree (like PhD), Post-graduate degree, or advanced professional degree.
Some countries have a more complicated situation to provide documents, therefore see those countries mentioned below.
- Chinese Degree
In order to complete the admission file, we need to verify your degree (s) as this is required by Dutch law. You have the possibility to either provide us with notarial booklets or we can also verify your documents digitally via China Higher Education Student Information and Career Center (CHESICC).
1. Online verification document via CHESICC
You can arrange the following documents via the CHESSIC website as soon as possible after your graduation, make sure to provide them in both English and Chinese version:
- online Verification Report of Higher Education Qualification Certificate; and
- online Verification Report of Higher Education Degree Certificate; and
- verification Report of Higher Education Student’s Academic Transcript
In case during the application you have not graduated yet, please provide us with a scan (both in English and Chinese) of your:
- a graduation certificate (毕业证书)
- a degree certificate (学位证书)
- a grade list
Please provide us with a digital version of all the above-mentioned documents (as a PDF) before the deadline for submitting the enrollment documents. Send them via email to Student Services; together with a copy of your Chinese ID card and the UT student number.
2. Notarial booklets as certified photocopies
In China, civil-law notary firms make copies of the original documents and attach a declaration from the firm (in Chinese and English) stating that the attached document is a true copy of the original and includes information on the general content of the original document. This notarial deed does not replace the original document and should be regarded as a certified copy.
Suppose you choose to provide us with notarial booklets of the documents mentioned as certified photocopies. In that case, you can send them via postal mail to our address which you can find on the following website.
- German Degree
After completing a higher education programme, students will obtain the documents mentioned below in Germany.
- Urkunde, which is the bachelor's degree certificate.
- Zeugnis (sometimes called ‘Prüfungszeugnis’/‘Diplomprüfungszeugnis’), which is the examination certificate, and there is sometimes also a list containing the subjects of the programme.
- Diploma supplement, you can request your Diploma Supplement from the Higher Education institution where you studied. The German Diploma Supplement needs to be provided in German and English.
The University of Twente requires certified photocopies of the mentioned above in the original language (German). If the documents are provided in English, it is your choice to send them besides the ones in German. However, you are not obligated to make translations.
If you have to request a diploma supplement, we prefer to see the document in English.
- Greek Degree
In order to complete the admission file, we would like to receive the certified photocopies of these documents in Greek and an original translation of these documents in English/Dutch.
- Certified photocopies of Ptychio (ΠΤΥΧΙΟ) / Diploma (Δίπλωμα) in the original language.
- Certified photocopies of your diploma supplement in the original language (Greek) and official translation in English/Dutch.
When you have finished your diploma/degree, but you still have to wait on the official degree certificate, you can provide us with the following documents:
- Certified photocopiesof Vevaiosi Peratosis (Βεβαίωση Περάτωσης)* in the original language and official translation in English/Dutch.
- Certified photocopiesof an official final transcript of records or official diploma supplement in the original language and official translation in English/Dutch.
With these documents, we will arrange your enrolment. The enrolment will take place on a so-called ‘blockade’ which means a temporary enrollment. You have to send in a certified photocopy of your official final diploma/degree, 'Ptychio (ΠΤΥΧΙΟ)' / Diploma (Δίπλωμα), after you have received it during your first year of study. An original translation of the Ptychio (ΠΤΥΧΙΟ) / Diploma (Δίπλωμα) is needed if you have not provided us with a diploma supplement during your first enrollment.
If you do not hand in a certified photocopy of your final diploma/degree, you cannot receive your degree from the University of Twente.
* The temporary certificate (Βεβαίωση Περάτωσης) is only valid for one year. This document is not accepted when it is older than one year by the start of your study at the University of Twente. If this is not the case, please provide us with Ptychio (ΠΤΥΧΙΟ) / Diploma (Δίπλωμα).
- Italian Degree
In order to complete the admission file, we would like to receive the certified photocopies of these documents in Italian and an original translation of these documents in English/Dutch.
- Certified photocopies of Pergamena di Laurea in the original language.
- Certified photocopies of your diploma supplement in the original language and official translation in English/Dutch.
When you have finished your diploma/degree, but you still have to wait on the official degree certificate, you can provide us with the following documents:
- Certified photocopies of Certificato di Laurea* in the original language and official translation in English/Dutch.
- Certified photocopies of an official final transcript of records or official diploma supplement in the original language and official translation in English/Dutch.
With these documents, we will arrange your enrolment. The enrolment will take place on a so-called ‘blockade’ which means a temporary enrollment. You have to send in a certified photocopy of your official final diploma/degree, 'Pergamena di Laurea', after you have received it during your first year of study. An original translation of the 'Pergamena di Laurea' is needed if you have not provided us with a diploma supplement during your first enrollment. If you do not hand in a certified photocopy of your final diploma/degree, you cannot receive your degree from the University of Twente.
*The temporary certificate (Certificato di Laurea) is only valid for one year. This document is not accepted when it is older than one year by the start of your study at the University of Twente. If this is not the case, please provide us with Pergamena di Laurea.
- Spanish Degree
Since it can take a long time in Spain to get the official degree certificate, other rules to the certified photocopies apply. Spain is the only country with this exemption. The following documents are required:
- An official graduation statement in the original language, which also states that you have paid for the degree issuing fees.
- An official graduation statement officially translated into English, which also states that you have paid for the degree issuing fees.
- If the payment information is not mentioned, please provide us with certified photocopies of the invoice (both in Spanish and officially translated into English).
- Certified photocopies of your degree’s official final transcript of records in the original language.
- Official translations of your degree’s official final transcript of records in English.
On the other hand, if you have graduated and have obtained your degree certificate, you can provide us with certified photocopies of your degree certificate in the original language and the original translation in English.
- Proof of English proficiency
In most cases, you do not have to take any action if you have obtained an IELTS, TOEFL, or Cambridge certificate, as we have verified and processed the certificate within your application already.
If this is not the case, please follow the instructions below depending on your English language test:
- IELTS: You do not have to send a certified photocopy of your IELTS score report because we can verify your results online using your uploaded copy.
- TOEFL: If you have ordered the official score report at ETS using our institutional code 7025. ETS will send an official score report directly to our office and no further action is needed.
- Cambridge: If you have shared your results via the Candidate Results Website from Cambridge, no further action is needed, since we can verify your result online.
Some students are exempted as they obtained English as an exam subject during their secondary education which is comparable to Dutch vwo pre-university level and is approved within their application.
- Certified photocopies of your high school diploma in the original language
- Certified translations of your high school diploma officially translated into English/Dutch*
- Certified photocopies of your high school official final transcript of records in the original language
- Certified translations of your high school official final transcript of records officially translated into English/Dutch*
* A translation is not necessary if you have the German diploma 'Zeugnis der Allgemeinen Hochschulreife'.
Note, in some countries the diploma and official final transcript of records are one and the same document, then we need certified photocopies of that document (translated as well).
- Proof of Mathematics proficiency
If you applied for the master’s programme in Business Administration and/or master’s programme in Industrial Engineering Management, you need to provide a Mathematic certificate as well.
In most cases, you do not have to take any action, as we have verified and processed the certificate within your application already.
If this is not the case, please follow the instructions below depending on your English language test:
- Dutch HAVO or Dutch VWO Diploma: you do not have to send certified photocopies, as we can verify the results online via DUO.
- Saxion extracurricular English or Math course, the so-called ‘Doorstroomcursus’ English and/or Math: please send certified photocopies of the result(s).
- CCVX: please send in certified photocopies of the certificate(s).
- James Boswell-Bèta: please send in certified photocopies of the certificate(s).
- NHA: please send in certified photocopies of the certificate(s).
- GRE: please order your official score report at ETS after possible admission using our institutional code 7007 (GRE) and choose the department ‘graduate schools’, ETS will send an official score report directly to our office.
- GMAT: please send your GMAT score to us via ‘Additional Score Reporting service’.
- Double Degree Students
If you are nominated by your home institution for a double degree programme at our university, certified photocopies for enrolment are not necessary. Digital copies/scans of the requested documents can be sent to finalize the enrolment as a nominated double degree student via email to Student Services, make sure to mention your UT student number. Which documents are required can be found under the paragraph ‘Dutch degree’ or ‘international degree’.
However, this only applies to the following double degrees:
- Master Business Administration, track: Innovation Management, Entrepreneurship & Sustainability (Technische Universität Berlin)
- Master Business Administration, track HRM, Economics & Finance (University of L’Aquila)
- Master Business Administration, track Purchasing & Supply Management (Lappeenranta University of Technology)
- MSc Business Administration, track International Marketing Management (Lappeenranta University of Technology)
- EIT Cyber Security – CSE (Master Computer Science)
- EIT Data Science – DSC (Master Computer Science)
- EIT Human Computer Interaction and Design - HCID (Master Interaction Technology)
Note, if your Double Degree programme is not mentioned above, we will request you to provide us with certified photocopies.
Digital copies
Some institutions in some countries have the option to verify the results online. Sometimes only the transcript of records, sometimes the degree certificate, or both. This is valid, but only with the following condition; the document(s) should hold a website for verification and a code to verify it. We are not allowed to log in via your account due to Dutch privacy law, therefore a general website should be provided on the document with the verification code. You can provide these document(s) via email, please send them to Student Services mentioning your UT student number.
Please be aware, if the provided document(s) from the verification website is only available in the original language, we still need a hard copy of the official translation of the document(s).
Note: this is no guarantee, as the final decision will always be made upon receiving the documents.
- Examples of verification documents
Below are several examples of what the conditions should be. This is only a screenshot of some parts of the documents. Please know that these are not country regulations, meaning that the verification document and the options vary depending on the institution.
An institution from Spain:
An institution from Turkey:
An institution from Greece: