Erasmus+ Study Scholarships are available for UT students who will study at a partner university within the EU. The value of your Erasmus+ Scholarship depends on your destination, with a monthly allowance varying between € 330 and € 390 in the academic year 2024-2025 (see Erasmus Scholarship Amounts for specific amounts).
Conditions
- The country of destination is considered safe by the Dutch Government (Dutch only).
- At the moment of your scholarship application and for the entire duration of your stay abroad, you are enrolled as a full-time student at UT.
- The ECTS credits obtained during your mobility should count towards your UT degree. This means Erasmus+ is not available to UT double degree programme participants for the ECTS credits part obtained for the degree at the partner institution.
- The university of your choice has an Erasmus+ Inter-Institutional agreement with the UT for your mobility (only universities with an agreement can be selected in Mobility-Online.)
- You are studying abroad for a period of 2 to 12 months.
- During this entire stay abroad, you are both living and studying in the host country.
- An Erasmus+ Study Scholarship is not meant for a study period in your country of origin.
- Bachelor students must have obtained at least 60 EC.
- Your programme abroad counts towards your UT degree. Make sure you have your faculty contact person’s approval and that you can transfer obtained EC to your UT study programme.
- You can apply for an Erasmus+ scholarship up to a maximum of 12 months per study phase (Bachelor or Master). Multiple mobility periods in a cycle are allowed: e.g., 3 months Erasmus+ Study + 9 months Erasmus+ Traineeship.
- You can apply for an Erasmus+ Study Scholarship via your workflow in Mobility-Online, áfter your course list has been approved by your educational programme. Since there is a lot of paperwork required to be taken care of before departure, make sure that you have acquired this approval as soon as possible and answered all questions related to your scholarship application at least 4 weeks before departure (preferably even sooner!)
- Eligibility for Erasmus+ is based on a fully completed application process (steps to take before, during and after the mobility).
ALL steps as mentioned in the application procedure below - before, during and after the mobility - must be completed in order to be eligible for a scholarship. UT reserves the right to cancel your application in case one or more steps remain incomplete. In that case any advance payments must be reimbursed.
Since Brexit, the UK is no longer taking part in the Erasmus+ programme 2021-2027 for individual mobilities within the EU. UT will automatically offer these students a Twente Mobility Fund Scholarship or a Holland Scholarship (depending on availability) instead.
Students who go to Switzerland on an exchange can not qualify for an Erasmus+ grant because Switzerland is not one of the program countries. Switzerland has the "Swiss - European Mobility Program", which is financed with a Swiss subsidy. Students must apply for the scholarship at the Swiss host institution. More information about this scholarship can be found on the Movetia website.
Double degree students can only apply for an Erasmus+ scholarship if they meet the following requirements:
- The student is enrolled at UT during the entire mobility.
- The programme abroad counts toward the students’ UT degree. (The EC’s obtained with the mobility must count for UT degree. If the EC’s count for the partner's degree, the scholarship can’t be granted by UT.)
- The mobility can’t take place in the country of origin.
- The student can’t apply for an Erasmus+ scholarship at the partner institution as well (Erasmus+ or Erasmus Mundus). A statement from the partner may be requested.
- A student can only apply for an Erasmus+ scholarship if the mobility takes place at one host institution for at least 3 months. A mobility at more than one institution is not allowed.
All parties must sign all required forms before the deadline (not after your arrival at the host institution). If your application is finished too late, you will no longer be eligible for a scholarship.
Erasmus+ Top Ups
The Erasmus+ programme allows for a top-up to the scholarship of a student who:
A. experiences financial barriers to studying abroad due to socio-economic reasons
B. experiences financial barriers to studying abroad due to health reasons or disability
C. uses sustainable means of transport.
If you are applying for an Erasmus+ scholarship, you may qualify for this additional financial support.
Please note: strict criteria and required documents apply to be eligible for each of the above top-ups. Further details about each top-up are provided below.
The assessment of the top-up application is carried out by UT’s Centre for Educational Support and is based on the answers and documentation (evidence) you provide in the Mobility Online application. This should be in accordance with the description under ‘’How to apply” below. The assessment will be done confidentially with respect to your privacy.
This top-up applies to the following groups:
Socio-economic
People with low incomes, financial difficulties or those dependent on social welfare assistance.
Required documents:
- Proof of an awarded supplementary grant (not equal to €0) from DUO. This proof is still valid for the award of the inclusion top-up up to and including two years after the end of the study. It is not important in which year of the study this proof was issued. And/or at least:
- Declaration of Honour*
Health reasons
This concerns obstacles resulting from health problems, including in the form of a serious illness, a chronic illness or another physical or mental health condition, which hinder participation in the programme.
Required documents:
- A doctor's note or other valid health certificate; and/or at least:
- Declaration of Honour*
Disability
This concerns physical, mental, intellectual or sensory impairments which, in interaction with various disabilities, may hinder a person's full and effective participation in society on an equal basis with others.
Required documents:
- A doctor's note or other valid health certificate; and/or at least:
- Declaration of Honour*
*If the substantive burden of proof cannot be met, a Declaration of Honour may suffice. In that case, (1) it must be explained why the substantive requirements of proof cannot be met and (2) a Study Advisor or Institutional Erasmus+ Coordinator is authorised to assess and sign the declaration upon approval.
Coverage
Type of mobility | Applicable to | How often | Duration of mobility | Amount in € |
Short physical mobility | Courses | One time | 5-14 days | 100 |
Short physical mobility | Courses | One time | 15-30 days | 150 |
Long-term physical mobility (traditional semester exchange or traineeship) | Courses and Traineeship | Per month | From 2 to 12 months | 250 |
The amount of this top-up is irrespective of your destination in the EU. The top-up is provided at the start of your mobility.
How to apply
In Mobility Online, indicate in your Erasmus+ scholarship application that you wish to apply for this top-up and provide answers to the questions in your application. You will be asked to provide evidence and to sign the Declaration of Honor prior to the start of your mobility. You’ll note in the Grant Agreement that you have applied for this top-up. In the process of the application you are asked to provide evidence prior to the start of your mobility.
If you are a recipient of the fewer opportunities top-up for a disability, the UT's Centre for Eductional Support may consider supplementing your scholarship with an extra contribution.
The extra supplement aims to contribute to the extra financial costs made by participants with physical or mental health related conditions. This allows for their participation in the mobility, in preparatory visits and/or for accompanying persons (including costs related to travel and individual support), if justified, and as long as it is not covered through the budget categories "travel support" and "individual support".
Amount
This extra supplement consists of a one-time contribution of €100.
How to apply
You are not able to apply for this top-up in your Erasmus+ scholarship application in Mobility Online. If you experience costs directly related to your mobility experience as stated above, email Study Abroad with evidence of the actual costs made for your mobility.
In order to encourage sustainable travel, you can receive Green Travel support if travelling with a sustainable means of transport both to and from your exchange destination.
Eligibility
You are eligible for Green Travel support if:
- You have used a sustainable means of transport for the majority of your round trip (in terms of distance travelled) from UT to your host institution and back; and
- You provide proof of your sustainable means of transport (for example, your train tickets.)
The amount you receive is a contribution based on the travel distance from UT to your host institution.
Sustainable means of transport includes train, bus, car-pooling, and bicycle. The Erasmus+ National Agency may accept other means of transport as sustainable based on established practice and on a case-by-case basis.
Required documents
- Proof of sustainable means of transport; and/or at least
- Declaration of Honour*
*If the substantive burden of proof cannot be met, a Declaration of Honour may suffice. In that case, (1) it must be explained why the substantive requirements of proof cannot be met and (2) a Study Advisor or Institutional Erasmus+ Coordinator is authorised to assess and sign the declaration upon approval.
How to apply
Indicate in your Erasmus+ scholarship application through Mobility Online that you wish to apply for this top-up and provide answers to the relevant questions in your application. In the Erasmus+ scholarship application process you will be asked to provide evidence of your green travel plans and to sign the Declaration of Honour prior to the start of your mobility. You’ll notice in the Grant Agreement that you have applied for this top-up.
Interrail Pass for Erasmus+
The Interrail Pass for Erasmus+ is a single train pass that grants unlimited travel on participating European train networks for a set number of travel days within a 6 month period. This Pass is ideal for university students and staff who go on an Erasmus+ exchange for a period of up to 6 months. The Pass offers participants the chance to travel affordably and sustainably to their exchange while seeing Europe’s highlights along the way. More information can be found in the factsheet and on the Interrail website.
Application procedure
All applications will take place via your registration in Mobility Online. In order to apply, each mobility must be registered via a registration form. Registration forms can be found via this link (see quicklinks at the bottom of the page). After you have registered the mobility (once), you can login to your Mobility Online environment. The application for a scholarship will automatically appear in your workflow.
You are required to take the following steps of your workflow before departure:
- Fill in the Digital Learning Agreement via Mobility Online.
- Download the Grant Agreement in Mobility-Online.
- Fill in any missing information and gather the required signatures for both documents.
- Upload the Grant Agreement in Mobility-Online.
- Do the required Online Language Assessment.
This placement test will take about 30 minutes. You will receive a link with instructions after your scholarship application process has started. After you have finished the placement test you also have access to language courses. The results will not exclude you from the Erasmus+ exchange programme.
After you have finished the required steps and your scholarship has been granted, you will receive a provisional amount of 75% of the scholarship. (The final amount is calculated at the end of your mobility, based on your true starting and end date, considering any changes that might occur to the dates during your mobility.)
During the mobility
The section ‘During the mobility’ in your workflow within Mobility-Online registers any changes to your mobility programme (e.g. changes in dates or courses). The changes will be added to your Digital Learning Agreement and need to be digitally signed for approval by all parties.
Extension of the mobility period
If you want to request an extension of your mobility programme abroad, send an email request to your faculty contact person and studyabroad@utwente.nl. This request has to be submitted no later than one month before the scheduled end date of your exchange programme. Only if a request for extension is done and approved before this deadline, the extension will contribute to a recalculation of your scholarship!
After the mobility
- Finish the 'after the mobility' section of your Digital Learning Agreement in Mobility-Online.
- Complete the questionnaire (Participants Report) regarding your Erasmus+ Study exchange, which will be sent to you by Erasmus+ one day after the end date of your mobility period.
This questionnaire is a mandatory part of your scholarship and must be completed within 30 days after the end date of your mobility. Please make sure you fill in the survey within 30 days upon receipt, or the link to the survey will no longer be valid! (See Grant Agreement art. 7.1.)
After you have finished these final steps, you will receive the remaining amount of your scholarship.
The final amount will be calculated based on the dates of your stay in the 'after the mobility' section of your Digital Learning Agreement. If your dates have changed after your Grant Agreement was approved, the total amount will be recalculated along with the final payment.
Please be aware that if you fail to meet all of the scholarship requirements mentioned above (before, during and after the mobility), the UT reserves the right to cancel the allocation of the scholarship.
All steps are required based on very strict Erasmus+ guidelines. In case an application remains incomplete after your mobility, the advance amount will have to be paid back in full.
Erasmus Student Network
Most partner universities organise an introduction period to acquaint you with international student life. The Erasmus Student Network (ESN) will help you on location and also organise activities for you and other Erasmus students.
Contact
If you have any questions about Erasmus+ or other outgoing scholarships, email Study Abroad.
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Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the European Commission. Neither the European Union nor the granting authority can be held responsible for them. |
