Sharing data means you make your research data available to others, which can be done during and/or after your research. Journals or funders may require you to provide (open) access to your research data or at least share your data with other researchers upon request. In this way, they are stimulating the public availability of data and scripts. You can share your data by depositing it in a trusted online repository openly available or available upon request.
If you share your data openly and especially if you publish Open Access, there is a large likelihood that you will reach a broader audience (e.g. not only your fellow scientist but also practitioners, policymakers, journalists and the general public) and more people will cite your work. They are better able to validate your findings and more people can read your work. As such, you will have a larger audience and an audience with more confidence in your study. The subset of your audience that will eventually cite your work is also likely to be bigger.
Data archiving concerns data storage after a research project ends. Data archiving aims in the first place at preventing physical data loss or destruction and securing the authenticity of data. Besides, it contributes to the quality and impact of your scientific work by enabling verification and possible reuse. For instance by allowing further analysis or follow-up research, or as a contribution to a data resource for the scientific community.
For sharing your research data during research, several options are recommended:
See also UT Research Support on sharing and sending data (as well as storage). Furthermore, use this tool to find the best solution for storing, sharing, transferring or collaborating on research data, during the research.
At the UT:
- Group/share UT Network storage (P-drive)
- custom filesystem (network-share) on the UT central hard disks
- Lightweight database (no costs for < 5 GB data storage)
External (in the cloud):
- SURFdrive (secure file storage and/or share these with colleagues/students)
- Dataverse (also Archiving possible)
- OneDrive (Microsoft) (offers a GDPR compliant solution for having multiple access to your data and sharing with others)
- SURFfilesender (safe sharing/sending (also encrypted possible) of data between student-supervisor or UT employee-external partner)
- Tech4people server at BMS Lab
More info on storing & sharing your research data
For archiving your research data we recommend using the UT DATA ARchive Areda:
Areda is the University of Twente’s institutional data archive, supporting the secure archiving of research data at the end of a PhD or research project. Areda ensures safe, secure, and certified long-term preservation (at least 10 years) in line with the UT RDM policy. It supports all types of static data collected, generated, or used in UT research projects.
Archiving is more than storing files. It requires metadata for findability and documentation for interpretation, verification, interoperability, and reuse. Areda is integrated with the UT Research Information System (Pure), where you can register your dataset, add metadata (e.g., title, creator), and upload a README file.
Research data (zip or tar) that you want to archive can be uploaded to the research group’s “bucket,” accessible to all group members. This ensures the group always retains access to its research data. Access can only be restricted through encryption, which is mandatory for personal or confidential data. Digital informed consent forms and pseudonymization keys must never be stored in Areda. These must be encrypted and stored separately (e.g., in JOIN or on the p-drive). While folder structures are possible, it is recommended to store project data as a single archive of zip-files containing a well-structured dataset. All files are stored on ISO 27001 and NEN 7510 certified servers at the University of Twente, with backups hosted by SURF in Utrecht and Amsterdam.
For further guidance, please read the Archiving datasets in Areda: a guide and the Guidelines for the archiving of academic research for faculties of behavioural and social sciences in the Netherlands. For support on archiving your research data, contact the BMS data stewards or visit the Areda service portal.
For publishing your research data we recommend using a trusted repository:
To make your data and research more visible to the scientific community, in addition to archiving your data in Areda, you can also use trusted repositories to publish your data. By publishing/depositing your data set to a trusted repository, your data set gets a persistent digital identifier (e.g. DOI) which allows your data to be widely findable, accessible, and easily cited by others.
DANS, for social sciences and humanities data. DANS prefers open data, but also offers restricted access (access is limited and can only be granted on request) and the possibility to place an embargo on your data (your data will become available after a set period of time, with a maximum of two years). DANS has the Data Seal of Approval. A demo recording on how to upload a dataset to DANS is available on the UT DCC website.
Open Science Framework (OSF) is becoming more familiar in the social sciences. OSF is a free, open-source Web tool designed to help researchers collaboratively manage, store, and share their research process and files related to their research. Unlike the other repositories (such as DANS or Dataverse), which were built to simply house and share files once a research project is finished, OSF also allows researchers to store and interact with files during the research process and to preregister their work and upload preprints if they so desire. They have Guides and FAQ available. NOTE: by default OSF stores your data in the United States, choose Germany - Frankfurt as storage location instead, as US is not GDPR compliant.
We advise you to think about what data to share, with whom, how, when and for how long at the start of your research project and to capture these preferences in a Data Management Plan (DMP).
To write your DMP, please use the UT DMP-tool. The template in this tool is also accepted by NWO, ZonMw and EU.
As a guidance when writing a DMP you can follow the research data management course, for PhD candidates, registration for the course (online course + interactive session) is needed; for other UT staff, the online part of this course is available without registration.