Towards 100% Open Access at EEMCS
As of January 1, 2022, the UT has a new policy on open access (OA) to UT publications, which expresses the responsibilities of UT authors, the University Library, and faculty boards to make 100 percent OA publishing the norm at the University of Twente. For authors, there are multiple routes to reach this 100 percent OA, see the flowchart below.
To promote open access and assure freedom of choice for authors, the faculty board of EEMCS established an
EEMCS Open Access Fund for 2023. The fund will cover the article processing charges (if not depleted)
for open-access journal articles in a DOAJ Journal or articles in hybrid
journals when you need to comply with Plan S (see red blocks in
the flowchart).
You can find more information on open access on the UT open-access website. Below is some information specific to EEMCS.
Funder requirements for conference papers NWO
Although NWO has extended the requirements from Plan S for conference papers, they also admit it is not alway possible to comply with these requirements. Therefore, they will not enforce these requirements for conference papers.
Horizon EU
At the moment, Horizon EU is unclear in their requirements for conference papers.
Of course, you must upload your paper in Pure, where it will be made available after six months based on the UT Open Access Procedural Regulations.
The ACM is transitioning to become a full open-access publisher. From January 2021, the UT has made a 5-year deal with ACM that covers the article processing charges (APC) for most journals and proceedings.
Guidelines for how to use the deal
Use your utwente email address when you submit your article, make sure that your affiliation on the article contains ‘University of Twente,’ and when asked, indicate that you do want to publish open access.
Plan S compliance when publishing with SIAM For plan S compliancy you are permitted by SIAM to deposit your Author's Accepted Manuscript (AAM) at the time of final publication in UT Research Information under a CC-BY License.
OA options when publishing with IEEE To be compliant with the UT policy you can either:
- Publish in one of the full OA Journals of IEEE. You can apply for a reimbursement of (part) of the APC from the EEMCS OA Fund.
- Publish (not OA) in one of the subscription or hybrid journals or proceedings and deposit the Author's Accepted Manuscript in UT Research Information at the time of final publication.
- Publish (not OA) in one of the subscription or hybrid journals or proceedings, register your publication in UT Research Information and after 6 months the library will open the published version in UT Research Information according to the UT OA procedural regulations.
To be Plan S compliant you can either:
- Publish in one of the full OA Journals of IEEE. Make sure to reserve budget from your grant for the APC's.
- Publish OA in one of the hybrid journals. You can apply for a reimbursement of (part) of the APC from the EEMCS OA Fund.
EEMCS Open Access Fund 2023
EEMCS will cover the costs of article processing charges (APC) for (high-quality) open-access journal articles or articles in hybrid journals when you need to comply with Plan S for articles accepted in 2023. Noting, however, that the fund might be depleted before the end of the year. Funding depends on the conditions given below.
Before applying for funding, check the following steps:
- Check the flowchart: Publishing articles open access as a UT author.
- Always check the open access publishing requirements of the Funding body of your research.
- Use the journal checker tool to check if the journal you want to publish in is compliant with Plan S.
- Publish OA for free in a non-APC journal in the Directory of Open Access Journals or on openjournals.nl.
- Publish OA at (up to) 100% discount in more than 10.000 high-quality journals that offer the discount to submitting UT authors. Check the UT Journal Browser. Use your utwente email address when you submit your article, make sure that your affiliation on the article contains ‘University of Twente,’ and when asked, indicate that you do want to publish open access.)
- Check OA options for ACM, SIAM, and IEEE journals and conference proceedings above.
- Make sure your publications are registered in UT research information. If there is no open version available in UT Research Information within 6 months, the published version will be made available based on the UT Open Access Procedural Regulations.
Conditions for funding when publishing in an open-access journal You are eligible for funding if you meet each of the following conditions:
1. You are the submitting author* of the article.
2. Your employment as the author of the article is at the EEMCS faculty.
3. The article states the University of Twente as your affiliation.
4. The article is published in an open-access journal that is registered in the Directory of Open Access Journals.
5. You can only apply for funding if your article is accepted in the period Jan-Dec 2023.
6. You have not received another grant for covering the cost of publishing this article open access.
Funding is only given for costs made by the University of Twente. It is allowed to opt for funding if the journal only gives an APC discount such as BMC and MDPI.
* This is the author who submits the publication and corresponds with the publisher during the publication process.
Conditions for funding when you have to comply with Plan S You are eligible for funding if you meet each of the following conditions:
- You are the submitting author* of the article.
- Your employment as the author of the article is at the EEMCS faculty.
- The article states the University of Twente as your affiliation.
- The article is published in a high-quality hybrid journal for which there is no agreement for a 100% discount available according to the Journal Browser.
- The funder of the research requires immediate OA availability of the article.
- You can only apply for reimbursement if your article is accepted in the period Jan-Dec 2023.
- You have not received another grant for covering the cost of publishing this article open access.
Funding is only given for costs made by the University of Twente.
* This is the author who submits the publication and corresponds with the publisher during the publication process.
You will need:
1. Info on the project, and the funder (if
applicable) where this publication is a result of, and info on the OA
requirements of the funder,
2. The link (if available, else a PDF) to your accepted/published article,
3. The publisher’s invoice,
4. Info on agreements with co-authors of other institutions for the sharing of OA costs,
More information and contact
Check the UT open-access website, the EEMCS Information Specialist, or UT specialist Open Access.
S. Mok MSc (Samuel)
Information Specialist
