Programme-Related Requests

In certain MSc programmes students need to request approval from the examination board for their chosen study programme at the start of their studies. In other MSc programmes this decision has been mandated to the programme coordinator or programme mentor. Info on whether you need to request approval for your MSc. programme via the examination board or via your programme coordinator/mentor and the required programme approval form can be found on the website of your study programme.

When submitting a request, please choose subject "other request" in the web application form.

Relevant Regulations

• WHW section 7.3d; section 7.12b paragraph 1c;
• EER BSc. art. 3.5; EER MSc. art. A3.5;
• R&G art. 4.3.2.

To be included in request

• A proposed individual programme including:
• The courses to be taken (including course codes and EC's)
• Study programme under which the individual programme should fall
• A motivation including:
  • explaining why the proposed programme will lead to the final qualifications of the study programme under which the individual programme should fall
  • why this free programme is relevant to him/her
• A comparison with existing study programmes, stating how the proposed programme deviates from those.

On the major minor website of the UT are all the rules that apply to choosing a minor from the UT minor offer. However, some minors require a small modification to remove an overlap with the rest of your study programme which needs approval of the examination board. Other minors such as a minor abroad are nonstandard and also require approval of the examination board.

You always need to contact your programme coordinator first. In most cases, they have a mandate from the examination board to approve your minor. However, if your minor has novel elements which have not occurred in minors chosen before by others then they will recommend that you send your request the examination board using the request form on this website.

Plan of action

Step 1. Gather information on possible minor courses

• Major minor website for the UT minor offer and all the rules that apply to choosing a minor;
• Student Mobility webpage of the faculty of EEMCS for minor possibilities abroad;
• Minor webpages of other universities.

Step 2a. Request approval for your minor course package from your programme coordinator

The programme coordinator will check wether your course package:

1. meets the requirements the study programme has set for a minor course package;
2. has nog overlap with courses from the study programme;
3. has a certain coherence, is of academic level and satisfies certain limits on language or cultural courses as set by the programme.

Below you can find the request form (exchange) minor, which you need to fill out submit to your programme coordinator.

Step 2b. request approval for the minor course package from the examination board

The programme coordinator might recommend the student to request approval for the course package from the examination board if there are novel elements in the minor package. Also if the programme coordinator gives a negative recommendation, the student may request approval for the course package from the examination board.

Relevant Regulations

• EER BSc. art. 3.2 par 1c; 1d; 1e; 1f;
• R&G art. 4.3.1.

Any deviation from the regular programme is subject to approval by the Examination Board. This pertains for instance to the replacement of (partial) mandatory study units by equivalent ones in the Bachelor, or to a selection of study units that deviates from the conditions of the programme-specific MSc-EER. In certain MSc programmes this decision has been mandated to the programme coordinator. In case your study programme makes use of a programme approval form, you can find this form on the website of your study programme.

To be included in request

• a proposal for the deviating programme:
  • outlining the differences with the original programme and motivating;
  • why it meets the programme intended learning outcomes;
  • which EER or R&G regulation(s) the request is based on.
• detailed study progress overview
• formal evidence: e.g. certificate, literature, course description, information on achieved competences/ skills

This request can refer either to a programme that leads to a degree in two separate course programmes at the UT, or to a combination of an UT degree and a degree at another (partner) academic institution.

Relevant Regulations

• EER MSc. art. A3.6;
• R&G art. 4.3.2.

To be included in request

• a detailed study progress overview
• a proposal for the double degree programme(s), motivating why the programme intended learning outcomes for both degrees are met.