Privacy and tools

When working or studying from home, you might need to use video conferencing tools. On this page, you can see what you need to consider when using those tools and what tools can be used.

Recording lectures

 In case you wish to record lectures, please consider the following:

Tools that can be used

Please visit this website for possibilities for online lectures.

Additionally, for other meetings, you can safely use the following video conferencing tools with your UT account:

New tools

Do you want to use other tools? Ask TELT about the possibilities. Perhaps other tools, already in use within the UT, can be used for the same purpose. If not, TELT can investigate whether the new tool might be an addition for the UT. In case personal data will be involved, TELT will also ask the data protection officer and security manager to review the tool’s privacy and security measures. In case a positive advice will follow, TELT might start a pilot. In the event of a negative advice, the tool will be considered unsuitable for the UT.

Privacy checklist

In case you want to use another tool, it is always good to check whether the tool is GDPR compliant or not. You can use the following checklist to see what you should think about.

Tools that cannot be used

You cannot use other tools than mentioned above without permission. Some tools have already received advice on the basis of which use is not permitted within the UT.


The UT considers Discord not suitable to use due to privacy and security implications. Using Discord has a number of consequences for privacy and security, such as: