Residence Permit & Study Progress (MoMi)

Study Delay - personal circumstances

It's possible you already failed or will fail to meet the MoMi requirements because of circumstances that delayed your study. Study delay may be attributed to various situations. However, the CPO and the IND only recognizes a limited number of situations for exceptions affecting your study progress. By law, only the following grounds for study delay can be recognized as justifiable by the CPO:

  • Illness or psychological problems
  • Physical, sensory or other dysfunction
  • pregnancy and delivery
  • Exceptional family circumstances
  • Activism
    This only applies to the board functions for which an activism grant has been allocated through the Activism Grants Regulation (see the recognized associations listed in FOBOS, Appendix B, Basic list for allocation of activism grants ). You can get the form you need to fill in by contacting the CPO or the SU.
  • Insufficiently feasible study programme
  • Other special circumstances determined by the board of the institution, for example Top-level Sports or Top-level Arts;
  • Causes other than the aforementioned which, if a request for support on the part of the institution's administration was not honored, would lead to an unfairness of a predominant nature.

NOTE: You can only qualify once for each of these exceptions.

Steps to take

If you are unable to meet the MoMi requirement for the current academic year due to one of the recognized justifiable grounds for study delay, you can submit the application for assessment of your circumstances to the Committee Personal Circumstances (CPO) before July 1 of the current academic year.

Your case will be dealt with confidentially. No data is shared unless you gave permission. There will be no mention on your diploma of any matters that you discuss with a study advisor, a student counselor or a student psychologist.

Please note that gathering the necessary evidence to support your application might take some time, hence it is advised to consult a student counsellor well in advance about the evidence needed (e.g. a medical certificate). The evidence is stated in the application and can also be found on the website of the CPO.

  1. Contact your Fainco or study adviser. If you experience a delay - or think you will experience a delay - in the progress of your study based on the circumstances mentioned above, you must contact your Fainco or study adviser immediately to draw up a study plan: binding agreements will be made in writing between you and the program to ensure that timely graduation is not compromised. If you are in doubt whether your circumstances are justifiable grounds for delay, you can always consult a student counsellor.
  2. Submit an application for assessment of your circumstances to the CPO as soon as possible (from April 1, but before 1 July of the current academic year). Your case will be dealt with confidentially. 
  3. Arrange a meeting with the student counsellor of SACC as soon as study delay occurs (before 1 July). The student counsellor can advise you and help formulate the problem, as well as provide you with advice regarding (financial) regulations that might be applicable.

After your application

After you submitted your application and you give permission to share the information (advisable) with your Fainco, the Fainco of your educational programme will receive a copy of your application. After your case has been assessed by the CPO, an advice will be given to the MoMi Committee and you will get a copy. The CPO decides whether your circumstances are recognizes and your study delay is justifiable. The MoMi Committee, who will take the advice of the CPO into account, makes the final decision and you will receive a letter. 

If your study delay is not justifiable, the IND will be informed. They will take the final decision about revoking your residence permit.

If you disagree with the advice of the CPO, you can submit a complaint to the UT Complaints Desk. Before a complaint is submitted, you are advised to seek informal advice from the student counsellor. 

September 2018