The BMS Lab
A child talking to the social robot Furhat.

How to reserve equipment and software

The BMS Lab offers a wide range of equipment and software that can assist researchers, educators and students in their research, course and projects.

Reservations

To reserve our equipment or software, please follow the steps below.

Step 1: Register your request

Follow the request registration procedure on the project registration page:

Register your request
You need to register your request first to receive a code to complete reservations of facilities or software and equipment. 

In certain circumstances this may not be needed, e.g. you are following a course where the professor has a code you can use. Or you want to reserve equipment for your studies e.g. the Remarkable or recording kit, in which case you can receive a code from your study association or our webpage. 
Step 2: Reservation

Equipment can be booked for an initial period of 9 days. Extensions of up to 9 additional days are possible upon request, subject to availability. Please inform us at the time of collection or email us at bmslab@utwente.nl, at least 2 days before the end date.

In case you send an email, please include the 4 digits of your order number.

Consecutive reservations for the same equipment are not permitted.

The equipment must be collected by the person under whose name the reservation is made. If this is not possible, please indicate this in your Booqable reservation.

Request a reservation of the lab space on our Booqable shop.

Make your reservation
Use the request ID you received to complete this reservation. 

How to reserve a software

To get access to software follow the procedure explained in the email you will receive once your project has been approved. 

Step 3: Read the protocols and procedures

Before using our lab spaces, please read and comply with our:

Protocol and procedures
Additional resources

Additional to lendable resources, our staff can offer their expertise on the equipment(s) or software you require for your research or course.

If you need more information on the equipment or software you need or want to discuss which ones would fit best for your specific research or project, you can always come by our office, or email us at: bmslab@utwente.nl.


Note

  • We will evaluate your reservation request within 5 working days. During that time you will either get a confirmation of your request having been turned into a reservation or a comment on your request and its inadequacies. 
  • Pick up your equipment or key at the right time and date. Don’t forget your student or employee card!

Pick up, Use & returns

Pick up

Equipment can be collected on working days between 09:00 and 10:00. If this is not possible, please indicate this in your Booqable request. We will then place the equipment in a locker near Langezijds 1501.

Use

When using the equipment, please adhere to the manual and the best practices stated on the info hub article for the equipment you are using. In case there is something wrong with the equipment, inform us as soon as possible.

Returns

Before returning the equipment, make sure that it is ready for next use, by downloading and removing all of your data from it, cleaning it properly as stated in the equipment manual and the hygiene section in the info hub article for the specific equipment you are using, and placed in the packaging in the same way as you received it. If you need any help or supplies for the cleaning, please let us know. In cases when the lab is closed, and you need to return the equipment, you can put the equipment in the lockers.

For late returns, you will be charged 20EUR and this may increase with the duration for which the equipment is late.

Frequently Asked Questions (FAQ)

Can I use the equipment outside of the BMS Lab?

It is allowed to bring equipment from the BMS Lab with you outside of the lab for research or educational purposes. Do however note that the lab has limited insurance coverage outside of its facilities.

What do I need to know about the insurance coverage?

The lab’s lending and usage conditions specify that the lender is fully responsible and liable for the equipment in their care. In this case it thus also means that the lender is liable for any and all damages. Equipment valued (price when bought new) over 2.000 Euros is therefore not allowed to be taken off campus and in some cases not even outside of the BMS Lab’s facilities. Are you looking to use BMS lab equipment outside of the lab’s facilities in the Cubicus building at the University of Twente campus?

Is the total value (if bought new) of the equipment under 2.000 Euros? Then indicate your desire to bring it outside of the lab facilities when you register your project on the sign-up page (before you select and reserve your equipment).

Is the value (when bought new) of the equipment you are looking to use over 2.000 Euros? Then indicate this desire when you register your project. You might as a result:

  • Be limited in your use of or travel with the equipment.
  • Need to insure the equipment for the value of the equipment when bought new.
  • Need to arrange safe and secure storage or return the equipment at the end of each day.
  • Have your request rejected.

Employees of the University of Twente can often more easily use the equipment outside of the BMS lab’s facilities, as their department can take over the liability.

What If I am late in returning or want to extend the renting period of the equipment?

If you foresee that you need to use the equipment or software for longer than you indicated when lending it, you will need to inform the BMS Lab of this. It is always possible to extend the lending period, however approval of this is dependent on incoming reservations for said equipment. Please come by or send us an email if you wish to extend.

How do I check the availability of the equipment or facility?

Go to the availability check page. Browse through the calendar in the period you are interested and see if your preferred item is already reserved.

Close
Suggestions