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Register your project

Familiarise yourself with the registration process & get started with us!

Registering a project with us

Meet the requirements

Ensure your project meets these three main criteria:

  1. UT Affiliation – Only UT students, staff, or those supervised by a UT member can sign up. Others require extra steps.
  2. Ethical Approval & Data Storage – Ethical approval is required for projects involving human participation. Exceptions: educational courses, tryouts, development, and experiment preparation. The ethical approval must be completed and approved by comittee. Ethical approval applications that are not completed (draft, waiting for supervisor etc.) will not be accepted. You must ensure safe & adequate data storage. 
  3. Scope – Your project must align with BMS Lab’s scope.

Read more about our criteria and exceptions

Registering the project via the project registration system

Registering your project takes about 15 minutes if you have ethical approval ready.

Getting Started

  • Log in using your UT account or as an external user.
  • On the landing page, you can register a project or create a note (ask a question).
  • Returning users will see their previous projects and notes.

Before You Begin

Complete your profile: 

  • Staff: Add your department/section.
  • Students: Add your study program.

Registering a Project

  1. Click "Create new project."
  2. Fill in all required fields- Select the project type, add a title, description, and specify your needs. Unsure what project type to choose? Read the FAQ below.
  3. Save as draft—the submit button will appear once you have read & agreed upon our policies and conditions.
  4. If required, add your supervisor.

Need Help?

  • Click "Create note" to ask a question (save your draft first).
  • Collaborating? List colleagues or students in the project description.
Decision

Our team reviews submitted projects once a week. You will receive a decision within seven days, along with details on the next steps. In some cases, we may need to contact you for additional information.

Working on your project

Once your project is approved, you can start using the resources and services you specified during registration. If your needs change, you can easily update us by sending us a note via the system, and our team will be happy to assist you.

Acknowledging the lab

After your project is completed, please acknowledge the lab. You can do this by mentioning us in the acknowledgment section and, when applicable, by reading and citing our relevant publications:

  • TIIM

    Van 't Klooster JWJR, Rabago Mayer LM, Klaassen B and Kelders SM (2024). Challenges and opportunities in mobile e-coaching. Front. Digit. Health 5:1304089. doi: 10.3389/fdgth.2023.1304089.

  • Serious Gaming
    • Pacheco-Velazquez, E., Bester, A., Rabago Mayer, L. & Rodes-Paragarino, V., 29 Sept 2023, Proceedings of the 17th European Conference on Games Based Learning. Spil, T., Bruinsma, G. & Collou, L. (eds.). Academic Conferences International (ACI), p. 475-481 7 p. (Proceedings European Conference on Games Based Learning ; vol. 17).
    • Pacheco-Velazquez, E., Rodes-Paragarino, V., Rabago-Mayer, L., & Bester, A. (2023). How to create serious games? Proposal for a participatory methodology. International Journal of Serious Games, 10(4), 55–73. https://doi.org/10.17083/ijsg.v10i4.642
    • Pacheco-Velazquez, E., Rodes-Paragarino, V., Rabago-Mayer, L., & Bester, A. (2024). A new methodology to determine the importance of game attributes. International Journal of Serious Games, 11(4), 41–56. https://doi.org/10.17083/ijsg.v11i4.802
    • Pacheco-Velazquez, E., Bester, A., Rabago-Mayer, L., & Rodes-Paragarino, V. (2023). What do we evaluate in serious games? A systematic review. In Proceedings of the 17th European Conference on Games Based Learning (pp. 1–12). Academic Conferences International Limited. https://doi.org/10.34190/ECGBL.17.1.703
  • Virtual Reality
    • Otten, K., van Rompay, T. JL., Klooster, J.-W. JR. V. ., Gerritsen, D. L., & Westerhof, G. J. (2024). Exploring small stories of older adults elicited by virtual nature videos with a randomized online survey. Digital Health, 10. https://doi.org/10.1177/20552076241261886
    • Hadaschik, J., van Sintemaartensdijk, I., Rabago Mayer, L., Stel, M., & Massar, K. (2024). Implementing Behavioural Decision-Making Tasks into Immersive Virtual Reality Environments. In A. Spink, G. Riedel, K. Truong, & L. Robinson (Eds.), Proceedings of Measuring Behavior 2024: 13th International Conference on Methods and Techniques in Behavioral Research in Aberdeen, Scotland, May 15 – 17 (pp. 347-353). (Measuring Behavior). https://doi.org/10.6084/m9.figshare.25897855
Register your project
Register your project
Working with others (colleagues or students)? Do not forget to include their names in the description of the project. 

FAQ

  • Which project type should I select?

    Students working on their theses should select either a Master's or Bachelor's thesis project, depending on which applies to them. Only students can request these projects; supervisors cannot submit requests on their behalf. If a student is working at the lab as part of their curriculum, they should select a 1st- or 2nd-year research project.

    Development projects can be requested by both staff and students. These projects apply only if development time from the BMS Lab's development team is required.

    You cannot use development time with other project type. 

    PhD and postdoc projects can only be requested and used by PhD candidates and postdoctoral researchers themselves. 

    Education projects can only be requested by staff. This project type allows you to use the lab’s resources for educational activities such as lectures, workshops, or module-based projects.

    The try-out/demonstration project type is for testing equipment to determine its suitability or for showcasing a project or setup. Data collection is not permitted under this project type.

    Staff research applies to research conducted by UT staff. External research applies to researchers from organisations outside UT who wish to collaborate with us.

  • How long do I have to wait before my project is approved?

    We usually process a registration within 5 working days. Please keep in mind that the lab is closed on all public holidays, bridge days, and other University of Twente closure days.

  • What if my project was declined?

    In some cases (e.g. when requirements are not met or the project does not fit the lab or its schedule), a project might be rejected.

  • What do I do if I need to change my project registration?

    We usually process a registration within 5 working days. Please keep in mind that the lab is closed on all public holidays, bridge days, and other University of Twente closure days.

  • Where do I find answers provided to my questions (notes) in the project registration system?

    Login to the project registration system and click on “Notes” in the sidebar. You can apply different filters to find the note you need. You will see a history of the interactions with the BMS Lab underneath the original note.

  • I cannot submit my project registration. What now?

    In some cases submitting a project might not be possible because the “Submit” button does not appear. There are generally two solutions:

    1. Verify that you have filled in all the fields of the form and that the status of your project at the BMS Ethics Commission is accepted. Fill in any missing fields or wait for the Ethics Commissions to approve your project.

    2. You’ll have to reopen the draft registration: Save your draft. Click on the icon on the top left to go back to the dashboard. Go to the overview of the project by clicking “Projects” in the sidebar. You might need to change the filter in the overview to view projects that are still in draft. You can then continue editing your project by clicking the “open book” icon. A submit button should appear.

    Can’t get it to work? Create a note about the project.

  • How can I reserve equipment, facilities or software?

    After completing the project registration, you can go to our reservation page. There will be a button on the main page of the registration system. We only accept reservations for approved projects. Picking up reserved equipment is only possible between 09:00 and 10:00. If you’d like to pick up the equipment at another time, please inquire the lab. You will be informed by email about the follow-up process after your reservation has been approved.

  • I am unable to return the equipment at the specified time.

    We have a special procedure available for people who are unable to return the equipment lent from the BMS Lab. 

    Equipment lent from the BMS Lab should be returned within the allotted timeslots. If this is not possible for you, then you can leave it in one of the specially assigned red lockers. Find the lockers in Langezijds near room 1501. Follow the following steps:

    1. Find the block of red lockers in Langezijds 1501. 
    2. Check the instructions on how to use them above the locker doors.
    3. Store the items in the locker and lock them with a unique and strong code(!).
    4. Send an email to bmslab@utwente.nl to inform us that you've

    Please note: The equipment remains your responsibility and liability until the equipment has been retrieved from the locker and checked by the BMS Lab. Items that do not fit in a locker cannot be returned using this procedure.

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