Register your request

Van 't Klooster JWJR, Rabago Mayer LM, Klaassen B and Kelders SM (2024). Challenges and opportunities in mobile e-coaching. Front. Digit. Health 5:1304089. doi: 10.3389/fdgth.2023.1304089.

• Pacheco-Velazquez, E., Bester, A., Rabago Mayer, L. & Rodes-Paragarino, V., 29 Sept 2023, Proceedings of the 17th European Conference on Games Based Learning. Spil, T., Bruinsma, G. & Collou, L. (eds.). Academic Conferences International (ACI), p. 475-481 7 p. (Proceedings European Conference on Games Based Learning ; vol. 17).
• Pacheco-Velazquez, E., Rodes-Paragarino, V., Rabago-Mayer, L., & Bester, A. (2023). How to create serious games? Proposal for a participatory methodology. International Journal of Serious Games, 10(4), 55–73. https://doi.org/10.17083/ijsg.v10i4.642
• Pacheco-Velazquez, E., Rodes-Paragarino, V., Rabago-Mayer, L., & Bester, A. (2024). A new methodology to determine the importance of game attributes. International Journal of Serious Games, 11(4), 41–56. https://doi.org/10.17083/ijsg.v11i4.802
• Pacheco-Velazquez, E., Bester, A., Rabago-Mayer, L., & Rodes-Paragarino, V. (2023). What do we evaluate in serious games? A systematic review. In Proceedings of the 17th European Conference on Games Based Learning (pp. 1–12). Academic Conferences International Limited. https://doi.org/10.34190/ECGBL.17.1.703

• Otten, K., van Rompay, T. JL., Klooster, J.-W. JR. V. ., Gerritsen, D. L., & Westerhof, G. J. (2024). Exploring small stories of older adults elicited by virtual nature videos with a randomized online survey. Digital Health, 10. https://doi.org/10.1177/20552076241261886
• Hadaschik, J., van Sintemaartensdijk, I., Rabago Mayer, L., Stel, M., & Massar, K. (2024). Implementing Behavioural Decision-Making Tasks into Immersive Virtual Reality Environments. In A. Spink, G. Riedel, K. Truong, & L. Robinson (Eds.), Proceedings of Measuring Behavior 2024: 13th International Conference on Methods and Techniques in Behavioral Research in Aberdeen, Scotland, May 15 – 17 (pp. 347-353). (Measuring Behavior). https://doi.org/10.6084/m9.figshare.25897855

1. UT Affiliation – Only UT students, staff, or those supervised by a UT member can sign up. Others must first contact our team at bmslab@utwente.nl so we can assist with creating an account in our system.
2. Ethical Approval & Data Storage – Ethical approval is required for projects involving human participation. Exceptions: educational courses, tryouts, development, and experiment preparation. The ethical approval must be completed and approved by comittee. Ethical approval applications that are not completed (draft, waiting for supervisor etc.) will not be accepted. You must ensure safe & adequate data storage. 
3. Scope – Your request must align with BMS Lab’s scope.
4. You must register your own request- You can add others as collaborators; however, you cannot register projects on behalf of others. If you have collaborators, they must be included in the ethical approval too.

Read more about our criteria and exceptions

Registering your project takes about 15 minutes if you have ethical approval ready.

Getting started

1. Log in using your UT account or as an external user.
2. On the landing page, select the Request System.
3. From there, you can register a new request or create a note to ask a question. Returning users will see an overview of their previous projects and notes.

Before you begin

Make sure your profile is complete:

• Staff: Add your department or section.
• Students: Add your study programme.

Registering a request

1. Click “Create new request.”
2. Complete all required fields:
   1. Select the project type
   2. Add a title and description. Working with others? Make sure you mention them in the description.
   3. Specify your needs
   4. If required add your supervisor.
3. Not sure which request type to choose? Click the info button in the system.
4. Save your request as a draft.
5. After reading and agreeing to our policies and conditions, the Submit button will become available.

Need help?

• Click “Create note” to ask a question (make sure to save your draft first).

Students working on their theses should select either a Master's or Bachelor's thesis project, depending on which applies to them. Only students can request these projects; supervisors cannot submit requests on their behalf. If a student is working at the lab as part of their curriculum, they should select a 1st- or 2nd-year research project.

Development projects can be requested by both staff and students. These projects apply only if development time from the BMS Lab's development team is required. 

You cannot use development time with other request type. 

PhD and postdoc projects can only be requested and used by PhD candidates and postdoctoral researchers themselves. 

Education projects can only be requested by staff. This project type allows you to use the lab’s resources for educational activities such as lectures, workshops, or module-based projects.

The try-out/demonstration project type is for testing equipment to determine its suitability or for showcasing a project or setup. Data collection is not permitted under this project type. Try out/ demonstration projects have a limited duration, depending on the equipment availability and it cannot exceed 2 working weeks.

Staff research applies to research conducted by UT staff. External research applies to researchers from organisations outside UT who wish to collaborate with us.

We usually process a registration within 5 working days. Please keep in mind that the lab is closed on all public holidays, bridge days, and other University of Twente closure days.

In some cases (e.g. when requirements are not met or the project does not fit the lab or its schedule), a project might be rejected. You will receive a reason together with the decision as well as in some cases follow up steps.

Please submit a note informing us of the changes needed.

Login to the system and click on “Notes” in the sidebar. You can apply different filters to find the note you need. You will see a history of the interactions with the BMS Lab underneath the original note.

In some cases submitting a request might not be possible because the “Submit” button does not appear. There are generally two solutions:

1. Verify that you have filled in all the fields of the form and that the status of your project at the BMS Ethics Commission is accepted. Fill in any missing fields or wait for the Ethics Commissions to approve your request.

2. You’ll have to reopen the draft registration: Save your draft. Click on the icon on the top left to go back to the dashboard. Go to the overview of the project by clicking “Requests” in the sidebar. You might need to change the filter in the overview to view requests that are still in draft. You can then continue editing your request by clicking the “open book” icon. A submit button should appear.

Can’t get it to work? Create a note about the project.

After completing the registration, you can go to our reservation page. There will be a button on the main page of the request registration system. We only accept reservations for approved requests. Picking up reserved equipment is only possible between 09:00 and 10:00. If you’d like to pick up the equipment at another time, please inquire the lab. You will be informed by email about the follow-up process after your reservation has been approved.

We have a special procedure available for people who are unable to return the equipment lent from the BMS Lab. 

Equipment lent from the BMS Lab should be returned within the allotted timeslots. If this is not possible for you, then you can leave it in one of the specially assigned red lockers. Find the lockers in Langezijds near room 1501. Follow the following steps:

1. Find the block of red lockers in Langezijds 1501. 
2. Check the instructions on how to use them above the locker doors.
3. Store the items in the locker and lock them with a unique and strong code(!).
4. Send an email to bmslab@utwente.nl to inform us that you've

Please note: The equipment remains your responsibility and liability until the equipment has been retrieved from the locker and checked by the BMS Lab. Items that do not fit in a locker cannot be returned using this procedure.