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The BMS Lab
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How to reserve equipment and software

The BMS Lab offers a wide range of equipment and software that can assist researchers, educators and students in their research, course and projects.

Reservations

To reserve our equipment or software, please follow the steps below.

  • Follow the project registration procedure on the project registration page:
    Register your project
    You need to register your project first to receive a code to complete reservations of facilities or software and equipment. 

    In certain circumstances this may not be needed, e.g. you are following a course where the professor has a code you can use. Or you want to reserve equipment for your studies e.g. the Remarkable or recording kit, in which case you can receive a code from your study association. 

  • You can first book the equipment for 9 days. If you need it for longer, please let us know during the pick up or send an email at bmslab@utwente.nl and we can extend your reservation based on availability. Multiple consecutive reservations for the same equipment will not be accepted.

    In case you send an email, please include the order number.

    When picking up the equipment, the person on whose name the equipment is should pick up the equipment themselves. In case that is not possible, please indicate that when reserving in booqable.

    Request a reservation of the lab space on our Booqable shop.
    Make your reservation
    Use the project registration code you received to complete this reservation. 
    How to reserve a software

    To get access to software follow the procedure explained in the email you will receive once your project has been approved. 

  • Before using our lab spaces, please read and comply with our:
    Protocol and procedures

Additional to lendable resources, our staff can offer their expertise on the equipment(s) or software you require for your research or course.

If you need more information on the equipment or software you need or want to discuss which ones would fit best for your specific research or project, you can always come by our office, or email us at: bmslab@utwente.nl.


Note
  • We will evaluate your reservation request within 5 working days. During that time you will either get a confirmation of your request having been turned into a reservation or a comment on your request and its inadequacies. 
  • Pick up your equipment or key at the right time and date. Don’t forget your student or employee card!

Pick up, Use & returns

  • The equipment can be picked up on working days between 9 and 10. In case that is not possible, please inform us in Booqable request.

  • When using the equipment, please adhere to the manual and the best practices stated on the info hub article for the equipment you are using. In case there is something wrong with the equipment, inform us as soon as possible.

  • Before returning the equipment, make sure that it is ready for next use, by downloading and removing all of your data from it, cleaning it properly as stated in the equipment manual and the hygiene section in the info hub article for the specific equipment you are using, and placed in the packaging in the same way as you received it. If you need any help or supplies for the cleaning, please let us know. In cases when the lab is closed, and you need to return the equipment, you can put the equipment in the lockers.

    For late returns, you will be charged 20EUR and this may increase with the duration for which the equipment is late.

Frequently Asked Questions (FAQ)

  • It is allowed to bring equipment from the BMS Lab with you outside of the lab for research or educational purposes. Do however note that the lab has limited insurance coverage outside of its facilities.

  • The lab’s lending and usage conditions specify that the lender is fully responsible and liable for the equipment in their care. In this case it thus also means that the lender is liable for any and all damages. Equipment valued (price when bought new) over 2.000 Euros is therefore not allowed to be taken off campus and in some cases not even outside of the BMS Lab’s facilities. Are you looking to use BMS lab equipment outside of the lab’s facilities in the Cubicus building at the University of Twente campus?

    Is the total value (if bought new) of the equipment under 2.000 Euros? Then indicate your desire to bring it outside of the lab facilities when you register your project on the sign-up page (before you select and reserve your equipment).

    Is the value (when bought new) of the equipment you are looking to use over 2.000 Euros? Then indicate this desire when you register your project. You might as a result:

    • Be limited in your use of or travel with the equipment.
    • Need to insure the equipment for the value of the equipment when bought new.
    • Need to arrange safe and secure storage or return the equipment at the end of each day.
    • Have your request rejected.

    Employees of the University of Twente can often more easily use the equipment outside of the BMS lab’s facilities, as their department can take over the liability.

  • If you foresee that you need to use the equipment or software for longer than you indicated when lending it, you will need to inform the BMS Lab of this. It is always possible to extend the lending period, however approval of this is dependent on incoming reservations for said equipment. Please come by or send us an email if you wish to extend.

  • Go to the availability check page. Browse through the calendar in the period you are interested and see if your preferred item is already reserved.

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