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Senior Project Manager (0,8-1,0 fte)

Job description

The Project Manager will work as part of the UT’s project coordination team under the management of the project director. This team is responsible for the management of ECIU University project, the flow of information among the different parts of the organization and the interaction with internal and external key stakeholders. The project director steers the project’s Management Team consisting of (workpackage) leaders from all universities. The coordination team reports to the ECIU Executive Board and the presidium and supports many different stakeholders on all level within the project.

As project manager of the Erasmus+ ECIU University project, you will cooperate with the director of the project as well as all project partners, ensuring a smooth progress of the project. You will assist the director and the rest of the Management Team in delivering the content of the project in a timely matter, within budget and with the highest quality.

The ECIU University organization is moving from the current project pilot approach towards a start-up organization. The organization and setting are international, highly dynamic and complex. The challenge for the project manager will be to identify and solve problems before they occur and pro-actively reduce complexity within the project if possible.

Your profile

As project manager, you will be responsible for:

  • The overall management of the implementation of the project, including Risk management and Quality Assurance.
  • Coordinating the project administration, including all deliverables as well as the internal monitoring and reporting in a timely matter and in line with the aim of the project.
  • Managing the project finances, including the contact with the financial administration of the project partners.
  • Setting up and maintaining efficient and good internal communication. This includes the direct communication towards the workpackage leaders within the different partner universities, as well as the internal organisation and archiving of information in the shared Teams environment.
  • Functioning as a first point of contact with the respective agency of the European Commission.

Tasks

Your tasks as Project Manager will be to:

  • Support the project director in the overall and daily management of the project.
  • Support the Management Team in delivering the content of the project, facilitating a smooth and timely implementation of the project.
  • Coordinate all project related issues with the (work package) leaders of the 12 member universities.
  • Coordinate the timely submission and coherency of all project deliverables.
  • Monitor the implementation of the project including coordinating and assembling the internal monitoring reports.
  • Update the Risk Logs, Issue logs, as well as the Decision and Action lists and coordinate  follow-up actions following from these logs and decisions.
  • Organize project meetings, including agenda’s, minutes and coordinating follow up.
  • Organize all archiving within the project.
  • Represent ECIU University in meetings with the other Project Managers of European Universities.

Competences

You have

  • An academic background and shown understanding of education, research and innovation in a European context.
  • Strong communication skills and the ability to confidently build relationships with different stakeholders.
  • You are fluent in English (both written and spoken).
  • You can work independently and in a team, you are pro-active, service oriented and reliable.
  • You show willingness to work flexibly, travel abroad (when possible again) and are able to meet tight deadlines.
  • You have good planning skills and are able to apply these in the environment of a complex  international project.
  •  You can reduce complexity, identify bottlenecks and pro-actively find creative solutions.
  •  It is an advantage if you have experience in project management and knowledge of European and national funding schemes, such as the Erasmus+ programme.
  • You have excellent command of the Microsoft Office suite, as well as a decent understanding of planning tools.

Our offer

We offer a challenging part time or full time position (0.8-1.0 fte) in an inspiring multidisciplinary and international environment. The successful candidate will be employed for the duration of 1 year to start with.

Your gross monthly salary can vary between € 3.807,- and € 5.211,- depending on your background and relevant experience. This salary is according to scale 11 of the Collective Labour Agreement for Dutch Universities. Additionally, the University of Twente provides excellent facilities for professional and personal development, an 8% holiday allowance, and an 8,3% end of year bonus.

Information and application

For information about this vacancy please contact drs. J. van Loon, head of the Project Management Office (phone +31-6 28371944), email j.vanloon@utwente.nl.

Please submit your application until October 24th, 2021 (inclusive) by filling in the form including a motivation letter and current CV (choose ‘apply now’ below).

Planning

Interviews will be held online

  • Week 44: Selection round 1 with the Selection Committee
  • Week 45: Selection round 2 with the Selection Committee including the coordinator for the ECIU project.

Screening can be part of the selection procedure.

About the department

The Strategic Business Development (SBD) team at the University of Twente (UT) works on building  strong links between the excellent research and relevant stakeholders, resulting in greater impact and increased external funding for the university. The SBD team is proactive, creating and responding to opportunities where they occur to promote impact and achieve the ambitions of the University of Twente. Within SBD, the Project Management Office specializes in the management of large European or Dutch research projects for the entire university.

We are looking for a project manager for the ECIU University project. The ECIU University project is coordinated by the University of Twente on behalf of the European Consortium of Innovative Universities (ECIU). ECIU is a cooperation of 12 European universities working together to start up one of the first European Universities. The mission of the ECIU University project is to set up an agile, open agora at the European level for solving multi-disciplinary societal challenges, doing research and learning for life. Together, ECIU member universities will create an invigorating model of a true European University for the benefit of European society.

About the organization

The Strategic Business Development (SBD) team works to increase the economic and social impact of the University of Twente by connecting the university’s outstanding research capabilities with the market and wider society, both in the Netherlands and beyond, in ways that are effective and distinctive.

SBD contributes specifically to the university’s broad knowledge transfer objectives by both increasing and expanding its strategic and sustainable partnerships with companies, funds, Top Consortiums for Knowledge and Innovation (TKIs), non-profit organisations such as hospitals, and government bodies at regional, national and international level.

SBD operates proactively, creating and responding to opportunities as they arise in order to generate impact and achieve the ambitions expressed in ‘Shaping 2030’. SBD acts in response to society’s demands and supports scientists in the initial phase of their collaborations.

SBD also provides expertise to the university’s organisation and its stakeholders with a view to shaping collaboration, ensuring that promising initiatives find their way within relevant faculties and/or research groups.

SBD creates new opportunities for the University of Twente, connecting external parties with the right scientific domains and positioning the Chief Development Officer as a leading ambassador for the organisation.

SBD believes in the power of collaboration both within and beyond the university. SBD’s role is one of facilitation, while providing direction and coordination wherever necessary, all in close collaboration with research institutes, faculties, research centres, Novel-T, HTT, and other parties.

In terms of organisational structure, SBD consists of a Chief Development Officer, Managing Director, Grants Office, Project Management Office, Impact Development Office and a secretariat. The team sources internal or external expertise as necessary. The Chief Development Officer works on a creative and cooperative footing with the directors and managing directors of the faculties, Novel-T and HTT. All of the groups and individuals involved engage in close and structured collaboration in multidisciplinary teams.

University of Twente (UT)

University of Twente (UT) has entered the new decade with an ambitious, new vision, mission and strategy. As ‘the ultimate people-first university of technology' we are rapidly expanding on our High Tech Human Touch philosophy and the unique role it affords us in society. Everything we do is aimed at maximum impact on people, society and connections through the sustainable utilisation of science and technology. We want to contribute to the development of a fair, digital and sustainable society through our open, inclusive and entrepreneurial attitude. This attitude permeates everything we do and is present in every one of UT's departments and faculties. Building on our rich legacy in merging technical and social sciences, we focus on five distinguishing research domains: Improving healthcare by personalised technologies; Creating intelligent manufacturing systems; Shaping our world with smart materials; Engineering our digital society; and Engineering for a resilient world.

As an employer, University of Twente offers jobs that matter. We equip you as a staff member to shape new opportunities both for yourself and for our society. With us, you will be part of a leading tech university that is changing our world for the better. We offer an open, inclusive and entrepreneurial climate, in which we encourage you to make healthy choices, for example, with our flexible, customisable conditions.

Senior Project Manager (0,8-1,0 fte)
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