This document gives a general framework for writing report. However there may be specific requirements both from the side of the company and your UT supervisor regarding the report.
Therefore, please consult your company supervisor and your UT supervisor about their expectations of the report! In our experience there are often misunderstanding between students and supervisors about the contents of a report.
Writing a report is an integral part of your traineeship. The report is the main source of information about your activities for the company and your successors. After you have returned home, for them it is the only source of information. Also, the UT supervisor will use it to base his assessment on (together with the information from the company supervisor). To conclude, writing a report is a good way to structure your own thoughts which may help you to work more efficiently.
Keep a daily logbook. This ensures that you have all the required information available when you are writing the report. Keep in mind however that the report is not an extended logbook. The logbook is written in chronological order. Each daily description will contain a certain logical order, but every day may contain a new story. In a report, all relevant activities should be described within a logical context including introductions, explanations, discussions and conclusions.
A report may contain the following elements:
- Title page, with the title of the report, name of the author, UT and company supervisors, date, company, report number, period of the training
- Preface, acknowledgement
- Table of contents
- Core of the report
The core may consist of:
Background, objectives, literature, overview of the remaining parts of the report
Description, structure, theory and analysis
Approach and method
Model, design, measurement setup
Model validation, simulations, measurement results
Comparison with the results from the literature. Can the results be trusted? Review of the objectives of the work.
Conclusions and recommendations
Note that no new elements can be introduced here. The reader should be ready for your conclusions from the previous parts of the report.
The report is concluded with:
- Abbreviations and symbols
From every student, an experience report is expected that describes the non-technical aspects of the training period. AM-students should add it as an appendix in their report. Other students are requested to send it to the traineeship office. It will be placed on the Blackboard site to inform other students. Its size should be two to four pages.
For most students it is a joy to write the experience report ☺.
It may contain the following elements:
Description of the company
- How is the company organised. Is it part of a bigger holding, or is it independent? What departments are there? Scheme of the organisation
- What does the company produce? What are the products used for?
- Turnover, profit, export
- Future plans of the company
Short description of your project for laymen (don’t violate confidentiality) and the place it has in the company.
Your environment in the company
- The supervisor, colleague employees, students, other trainees
- Culture and atmosphere, habits (coffee, tea, lunch)
- Your best and worst experience in the company
Experiences with the city and country
- People, habits, friends, dangers and annoyances.
- Cultural differences with your own background.
- Eating, drinking, holidays and leisure, occasions for fun.
- Medical issues.
- Local transport
- Geography, plans, locations.
- Your best and worst experience in the country
- Tips and tricks
And other information that you would like to share
How did you get the training position?
- How did you find the company?
- Paperwork, visa experiences
- Finding a room
- Flight information, connecting transport
Feel free to add maps, photographs, drawings and whatever you like.