Rules of Order for Written Tests

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These are the rules and procedures to be followed for written tests taken at the University of Twente. It applies to (digitally taken) tests in those study programmes of which the Examination Board has adopted these rules as part of their Rules and Guidelines.

Terminology

Rules of order

  1. Students may enter the room from 15 minutes prior to the official start time of the examination, and will be admitted until at most 30 minutes after the official start time.
  2. Students may not leave the room during the first 30 minutes or the last 15 minutes of the official period of examination.
  3. Students who did not enrol for the examination do not have a right to take part and may only do so if there are enough seats and test copies available. The invigilator may ask students who did not enrol to leave the room, during the first 30 minutes after the official start time of the examination.
  4. Students have to identify themselves during the examination by placing their student card (or, failing that, a certified ID) visibly on the table at the start of the examination.
  5. A brief bathroom visit is only permitted if approved by the invigilator. Only one person at a time may be given permission. Where necessary and feasible, an invigilator will accompany the student to the bathroom. Bathroom visits will not be permitted during the first 60 minutes and last 30 minutes of the examination.
  6. If there is a designated area for placing bags and/or coats, all students should place those items there before the start of the examination. If there is no such designated area, all students should place their bags and coats under their table. Mobile phones, smart watches and other devices that are not explicitly approved by the examiner (see next point) must be placed in the bags and switched off.
  7. Students may only use those resources (books, notes, calculators etc.) that are explicitly approved by the examiner. Any violation of this (including the possession of unauthorised resources that are not actually used) will be considered attempted fraud and will be reported to the Examination Board.
  8. Students are not allowed to communicate directly or indirectly with others during the examination. Any violation of this will be considered attempted fraud and will be reported to the Examination Board.
  9. The examination officially starts and ends at the instigation of the invigilator. When the end is announced, all students should stop writing. Students should follow the procedure for handing in their results as announced by the invigilator.
  10. Unless decided differently, all examination papers, including questions, answer sheets and scrap papers should be handed in by the students before they leave the room at the end of their examination.
  11. Students should follow any additional rules and procedures announced by the invigilator. Any failure to do so will be reported to the Examination Board.

Note: Accompanying students to the bathroom may not be necessary, as in Therm where the bathrooms are not accessible from anywhere but the examination room, and it may not be feasible, as in cases where there is only a single invigilator.

Rules in the event of emergencies

  1. If an emergency arises or threatens to arise during or shortly before an interim examination, the examiner/examination supervisor will be authorized to take action and the students must follow the instructions of the examiner and/or examination supervisor.
  2. If emergencies arise or threaten to arise shortly before an interim examination, the following will apply:
    1. The examination will be postponed immediately.
    2. The examiner will set a new examination date in consultation with the Programme Director.
    3. The new date for the interim examination, which will be within one month (not counting holiday months), will be binding. This will be published through the usual channels within three business days.
  3. If an emergency occurs or is expected to occur during an interim examination, the following actions must be taken, if possible:
    1. those present must immediately leave the examination room on instruction from the responsible body or the examination supervisor;
    2. students will leave any examination work done in the examination room (students should indicate their names and student numbers on all the examination work at the start of the examination);
    3. if the examination has already begun, the examiner will, in consultation with the Programme Director, determine what has to be done with the tests;
    4. if the examiner based on paragraph 3c is not able to determine a mark, a resit is organized for the affected students within one month (not counting holiday months) of the interim examination interrupted by the emergency, provided they had registered for the aforementioned examination.
  4. The rules regarding emergencies will also apply to emergency drills.

Procedure for handing in written tests

This is a general procedure to hand in results of a written test. Note that this only applies to tests that are taken on paper, in contrast to the rules-of-order for written tests above (which also applies to tests taken digitally).

  1. Students who have finished the test more than 15 minutes before the end of the examination may raise their hand and have their results collected by the invigilator. After doing so, they should collect their belongings and leave the room quietly.
  2. Students who have left the room after handing in their results should immediately move outside audible range.
  3. Students who have finished the test during the last 15 minutes of the examination may raise their hand and have their results collected by the invigilator. After doing so, they should remain seated until the end of the examination.
  4. The end of the examination is announced by the invigilator. All students should stop writing at that moment. (But see Clause 6.)
  5. After the end of the examination has been announced, the invigilator will collect the outstanding results. All students should remain seated as long as the invigilator is doing this. As soon as all results have been handed in, students should collect their belongings and leave the room quietly. (See also Clause 2.)
  6. The rules above apply mutatis mutandis to students who are entitled to extra time. In particular, they need not stop writing when the invigilator announces the regular end of the examination.

Procedure for reporting fraud

This is a general procedure to deal with suspicions of fraud arising during written tests.

  1. 1. In case the invigilator observes irregularities during the examination, he/she will inform the student of this observation and, if applicable, will collect evidence such as (unauthorized) notes. Public discussion and commotion should be avoided.
  2. The student may continue the test or choose to stop; in the latter case, the work should be handed over to the invigilator.
  3. The invigilator writes a (brief) report describing his/her observations, the circumstances, the amount of work already performed and the time. This report is submitted to the examiner, who in turn submits it to the Examination Board.
  4. The Examination Board will address this report in the next board meeting. In principle, the student will be informed of the decision no later than 6 weeks after the suspicion of fraud has arisen. Exceptions can be made in complicated cases that need further investigation of the Examination Board.