Exchange

Application procedure for exchange students

To apply for an exchange programme, you have to follow these seven steps:

  1. Pre-application phase: at least 4 months before arrival
  2. Nomination: at least 3,5 months before arrival
  3. Application phase: at least 3 months before arrival
  4. Assessment phase: at least 2 months before arrival
  5. Acceptance or rejection: at least 2 months before arrival
  6. Preparation to arrival phase: at least 1 month(s) before arrival
  7. Upon arrival and during your stay at the UT

Step details

Learn more about the details to these steps:

Step 1: Pre-application phase

Before applying as an exchange student at the University of Twente, please check:

  1. Is your home university an official UT partner university? Contact your home university’s international office to make sure your home institution has an exchange agreement with the UT before applying.
  2. Have you reviewed our exchange possibilities?
  3. Do you meet the English language requirements?
  4. Are you applying well before the our deadlines?

For questions about your application please contact studentservices@utwente.nl.  

Step 2: Nomination

Your home university has to nominate you via our system Mobility Online for courses before the deadline for nomination. For placements your home university has to nominate you via e-mail.

Please contact your home university and arrange your nomination.

For questions about your nomination please contact studentservices@utwente.nl.

Step 3: Application Phase

Please see the following steps you need to take to apply for courses or placement:

Courses

Once you are nominated by your home university via Mobility Online you will receive a confirmation e-mail with all the necessary information for application. For how to apply, please see our Application Manual. 

Please note the following when you apply for courses:

  • Register in Mobility Online as indicated in the e-mail that you have received.
  • When asked for your personal details, always use the details mentioned in your valid international passport. 
  • You will need to submit the following documents digitally: 
    - A valid international passport /ID card for EU-students.
    - An original transcript of records in English; outlining completed courses and results obtained during your current study. Please be aware that if you are a master student you need to upload your bachelor and master transcript of records.
    - An English test results as indicated on our website.
  • Check the Academic Calendar for the semester start- and end dates. When selecting courses please be aware that block 1A and 1B are part of the Fall Semester; block 2A and 2B are part of the Spring semester.
  • Check the info on our Exchange Programmes and, for more detail, our Course Catalogue.
  • Take in consideration the deadline for English test results when you still need to do your English test.
  • Complete your application before the deadline for application and submit it for assessment.
  • After submission you will receive a confirmation e-mail with details how the further procedure will proceed.

Placement

Once you are nominated by your home university you will receive a confirmation e-mail with all the necessary information for application.  

Please note the following when you apply for placement:

  • Register in Osiris as indicated in the e-mail that you have received.
  • When asked for your personal details, always use the details mentioned in your valid international passport. 
  • You will need to submit following documents digitally: 
    - A valid international passport/ID-card (for EU-students)
    - An original transcript of records in English; outlining completed courses and results obtained during your current Bachelor or Master.
    - An English test results as indicated on our website.
  • Indicate research group of interest: select a research group and contact them if it is possible to do your project work during a certain period. After their confirmation, indicate the name of research group and other required information.
  • Complete your application before the deadline for application and submit it for assesement.
  • After submission you will receive a confirmation e-mail with details how the further procedure will proceed.

 For questions about your application please contact studentservices@utwente.nl.

Step 4: Assessment phase
  1. The Incoming Exchange Team will review your qualifications based on the documents provided. You may be asked to send in additional documents/information.

  2. The Departmental Coordinator will check the availability of the courses/project chosen and determine your eligibility based on a review of your previous qualifications. You may be contacted by the departmental coordinator with suggestions for changes in the proposed programme.

    After the Departmental Exchange Coordinator has assessed your admissibility you will be informed of your acceptance or rejection. 
Step 5: After acceptance phase

Acceptance

If you are accepted as an exchange student you will need to take the following steps to complete your application:  

  1. Have the Learning Agreement signed by the institutional or departmental coordinator of your home university.
  2. Scan & upload the signed Learning Agreement to the online application form. 

After your Learning Agreement has been processed you will be provisionally accepted to the University of Twente. Your acceptance will be completed when the following conditions are met:

  • You have submitted your English test results (if not yet done so).
  • You have successfully completed the visa/residence permit procedures (if applicable).
Step 6: Preparation to arrival phase

After you have been (provisionally) accepted by the UT you will need to arrange further preparations before arrival. The University of Twente will assist you with your visa application, housing and registration at the UT.

Visa (if applicable)

The UT assists international students requiring an entry visa for the Netherlands. You will be contacted by our visa department by e-mail about the steps to take.

Read more about visa.

Health & Liability insurance 

All international students staying in the Netherlands are required by Dutch law to have health- and liability insurance. You will be informed about a complete insurance covering health, travel and stay during the introductory period for international students.

Read more about health and liability insurance.

Housing

The UT assists international students finding accommodation. You will be contacted by our housing department by e-mail about the steps to take. 

Read more about housing.

Enrollment 

Once you have completed your application procedure, including visa/residence permit and housing, you are ready for enrolment. You will receive an UT e-mail address and, after you have uploaded your photo in your Osiris account, your student card.

Read more about the student/library card.

Provide contact information

When you have arranged housing and booked your flight you need to fill in your contact information. Log-in to the Online Application Form, click on ‘contact information’ and fill in your travel information, address in the Netherlands and an emergency contact person. Please complete this action as soon as possible.

Preparing study at the UT

Many things in the Netherlands may be different from your home country, like climate, traffic, food, clothes and religion. To help you prepare for your UT study experience, we have created a website where you can find video-interviews with international UT students. These videos focus on the experiences of international students with Dutch (academic) culture. The website also contains practical tips that may help you form a better idea of what to expect from Dutch (academic) culture. When you think you are ready for the UT, we invite you to take our online quiz and find out! Follow the link below to find the video-interviews, practical tips and quiz.

Read more about preparing for study at the UT.

International student associations

The UT international student associations organise events and activities throughout the entire year for all UT students. Becoming a member of an international student association often comes with benefits such as reduced ticket prices for events and special offers.

Read more about international student associatons.

Step 7: Upon arrival and during your stay at the UT

Formalities upon arrival

You must arrive at the University of Twente in time for the start of your courses or project. The UT organizes an introduction period for new (international) students before the start of every Fall and Spring semester called Kick-In. During these days you will meet your fellow students and get to know Enschede and the UT campus. The UT will also help you arrange formalities like formal university registration and first steps towards registration at the municipality of Enschede/Hengelo. 

Read more about what to arrange upon arrival.

If you have questions