See Exchange

Application procedure for incoming exchange students

Courses
Step 1: Pre-application phase

Before applying as an exchange student at the University of Twente, please answer the following questions:

  1. Is your home university an official UT partner university? Contact your home university’s international student services to make sure your home university has an exchange agreement with the UT before applying.
  2. Have you reviewed our exchange possibilities?
  3. Do you meet the English language requirements?
  4. Are you applying well before the deadlines?

For questions about your application please contact studentservices@utwente.nl.  

Step 2: Nomination

Your home university has to nominate you via our Mobility-Online system for an exchange programme before the deadline for nomination

Please contact your home university and arrange your nomination.

For questions about your nomination please contact studentservices@utwente.nl.

Step 3: Application phase

Once you are nominated by your home university via Mobility-Online you will receive a confirmation email with all the necessary information for application. For how to apply, please see our application manual:

 Please note the following when you apply:

  • Register in Mobility-Online as indicated in the email that you have received.
  • When asked for your details, always use the details mentioned in your valid international passport. 
  • You will need to submit the following documents digitally: 
    - A valid international passport /ID card for EU-students.
    - An original transcript of records in English; outlining completed courses and results obtained during your current study. Please be aware that if you are a master student you need to upload your bachelor and master transcript of records (ToR).
    - English test results as indicated on our website.
  • Select courses worth up to a maximum of 15 ECTS per block. Check the information on our Exchange Programmes page and, for more detail, our course Catalogue. In the course catalogue, the block in which a module/course starts is indicated with 'Starting block'. For some courses the 'Starting block' is "YEAR"; this means that they can start any time of the year, and do not include any lecturing. While composing your course list, you might want to use the schedule of all courses/modules.

    Please note: specific course information might not be available yet in the course catalogue nor in the schedule. For instance, in September (block 1A) you might not find information about a specific course in block 2B for the same academic year. In that case, please select the previous academic year. The information given is very likely to be accurate but cannot be guaranteed, so a back-up plan is advisable.

    In the course catalogue you can search for courses in different ways, e.g. by the 'starting block', the organising faculty, the organising study (= 'educational programme'), the participating study (= 'educational programme') and/or the responsible lecturer. 

  • Take in consideration the deadline for English test results if you still need to do your English test.
  • Complete your application before the deadline for application and submit it for assessment. 
  • After submission, you will receive a confirmation email with details on how the procedure will proceed further.

For questions about your application please contact studentservices@utwente.nl.

Step 4: Assessment phase
  1. The Incoming Exchange Team will review your qualifications based on the documents provided. You may be asked to send in additional documents/information. 

  2. The Departmental Exchange Coordinator will check the availability of the courses chosen and determine your eligibility based on a review of your previous qualifications. You maybe contacted by the departmental coordinator with suggestions for changes to the proposed programme.

    After the Departmental Exchange Coordinator has assessed your admissibility you will be informed of your acceptance or rejection. 
Step 5: After acceptance phase

Once your courses are approved and you have submitted your English test results (if you had not yet done so) you will need to take the following steps to complete your application: 

  1. Have the Learning Agreement signed by the institutional or departmental coordinator of your home university.
  2. Scan & upload the signed Learning Agreement to the online application form. 

After your Learning Agreement has been processed you will be provisionally accepted to the University of Twente. Your acceptance will be completed when the following condition is met:

  • You have completed the visa/residence permit procedures (if applicable).
Step 6: Preparation to arrival phase

After you have been (provisionally) accepted by the UT you will need to arrange further preparations before arrival. 

Visa (if applicable)

The UT assists international students requiring an entry visa for the Netherlands. You will be contacted by our visa department by email about the steps to take.

Please note: All Chinese nationals (People's Republic of China) have to get a Nuffic Certificate to be eligible for a Dutch entry visa and enrol in an English-taught study programme. This does not apply to nationals from Hong Kong (SAR), Macau (SAR) and Taiwan (ROC). You can arrange the Nuffic Certificate via the Nuffic organisation.

Read more about visa.

Health & Liability insurance 

All international students staying in the Netherlands are required by Dutch law to have health- and liability insurance. 

Read more about health and liability insurance.

Housing

The UT assists visa students finding accommodation. You will be contacted by our housing department by email about the steps to take. 

Read more about housing.

Enrolment 

When you have completed your application procedure, you are ready for enrolment. Once you are enrolled, you will receive a confirmation email. 

Provide contact information

When you have arranged housing and booked your flight you need to fill in your contact information. Log-in to the Online Application Form, click on ‘contact information’ and fill in your travel information, address in the Netherlands and an emergency contact person. Please complete this action as soon as possible.

Preparing to study at the UT

Before you can start your study, you need to have information regarding practical issues, such as:
-  Is there an introduction day?
-  How do you get your login credentials for the ICT facilities?
-  How do you get registered for courses?
-  When do the lectures start? And how can you access your lecture schedules?
-  How you can get your student card?

For an answer to these questions, please visit our FAQ, paragraph 'preparation'.

Preparing for your stay 

Many things in the Netherlands may be different from your home country, like climate, traffic, food, clothes and religion. To help you prepare for your UT study experience, we have created a website where you can find video-interviews with international UT students. These videos focus on the experiences of international students with Dutch (academic) culture. The website also contains practical tips that may help you form a better idea of what to expect from Dutch (academic) culture. When you think you are ready for the UT, we invite you to take our online quiz and find out! Follow the link below to find the video-interviews, practical tips and quiz.

Read more about preparing for study at the UT.

International student associations

The UT international student associations organise events and activities throughout the entire year for all UT students. Becoming a member of an international student association often comes with benefits such as reduced ticket prices for events and special offers.

Read more about international student associations.

Step 7: Upon arrival at the UT

You must arrive at the University of Twente in time for the start of your courses or placement. The UT organises an introduction period for new (international) students before the start of every Fall and Spring semester called Kick-In. During these days you will meet your fellow students and get to know Enschede and the UT campus. 

Read more about what to arrange upon arrival.

For questions about your application, please contact Student Services. And for questions about courses and projects please contact your Departmental Exchange Coordinator.

Placement
Step 1: Pre-application phase

Before applying as an exchange student at the University of Twente, please answer the following questions:

  1. Is your home university an official UT partner university? Contact your home university’s international student services. If your home university is not a partner of us, you can still apply. However, please note that it can be that we are not able to process your application and in that case, your application will be forwarded to the HR department.
  2. Have you contacted a research group?
  3. Do you meet the English language requirements?
  4. Are you applying well before the deadlines?

For questions about your application please contact studentservices@utwente.nl.  

Step 2: Nomination

If your home university is an official partner university, please contact them and arrange your nomination. Your home university has to nominate you via our Mobility-Online system. If your home university does not have a partnership agreement with UT,  please contact the departmental exchange coordinator of your research group.

For questions about your nomination please contact studentservices@utwente.nl.

Step 3: Application phase

Once you are nominated by your home university via Mobility-Online you will receive a confirmation email with all the necessary information for application. If you cannot be nominated by your home university, you will receive an application link via the departmental exchange coordinator with all the information. For how to apply, please see our application manual:

 Please note the following when you apply:

  • You can apply for placement when you want to do (only) a placement. When you plan to do a combination of courses and placement, we request you to please apply as a courses student and not a placement student, for more information please visit our website.
  • Register in Mobility-Online as indicated in the email that you have received.
  • When asked for your details, always use the details mentioned in your valid international passport. 
  • You will need to submit the following documents digitally: 
    - A valid international passport /ID card for EU-students.
    - An original transcript of records (ToR) in English; outlining completed courses and results obtained during your current study. 
    - English test results as indicated on our website.
  • Indicate the research group where you going to do your placement programme.
  • Take in consideration the deadline for English test results if you still need to do your English test.
  • Complete your application before the deadline for application and submit it for assessment. 
  • After submission, you will receive a confirmation email with details on how the procedure will proceed further.

For questions about your application please contact studentservices@utwente.nl.

Step 4: Assessment phase
  • The Departmental Exchange Coordinator will check the availability of the project.  
  • The Incoming Exchange Team will review your qualifications based on the documents provided. You may be asked to send in additional documents/information. 
Step 5: After acceptance phase

Once the availability of the project has been checked and you have submitted your English test results (if you had not yet done so), you will need to take the following steps to complete your application:  

  1. Have the Learning Agreement signed by the institutional or departmental coordinator of your home university.
  2. Scan & upload the signed Learning Agreement to the online application form. 

After your Learning Agreement has been processed you will be provisionally accepted to the University of Twente. Your acceptance will be completed when the following conditions are met:

  • You have completed the visa/residence permit procedures (if applicable).
Step 6: Preparation to arrival phase

After you have been (provisionally) accepted by the UT you will need to arrange further preparations before arrival. 

Visa (if applicable)

The UT assists international students requiring an entry visa for the Netherlands. You will be contacted by our visa department by email about the steps to take.

Please note: All Chinese nationals (People's Republic of China) have to get a Nuffic Certificate to be eligible for a Dutch entry visa and enrol in an English-taught study programme. This does not apply to nationals from Hong Kong (SAR), Macau (SAR) and Taiwan (ROC). You can arrange the Nuffic Certificate via the Nuffic organization.

Read more about visa.

Health & Liability insurance 

All international students staying in the Netherlands are required by Dutch law to have health- and liability insurance. 

Read more about health and liability insurance.

Housing

The UT assists visa students finding accommodation. You will be contacted by our housing department by email about the steps to take. 

Read more about housing.

Enrolment 

When you have completed your application- and visa procedure (if applicable), you will be enrolled. Once you are enrolled, you will receive a confirmation email. 

Provide contact information

When you have arranged housing and booked your flight you need to fill in your contact information. Log-in to the Online Application Form, click on ‘contact information’ and fill in your travel information, address in the Netherlands and an emergency contact person. Please complete this action as soon as possible.

Preparing to study at the UT

Before you can start your study, you need to have information regarding practical issues, such as:
-  Is there an introduction day?
-  How do you get your login credentials for the ICT facilities?
-  How do you get registered for courses?
-  When do the lectures start? And how can you access your lecture schedules?
-  How you can get your student card?

For an answer to these questions, please visit our FAQ, paragraph 'preparation'.

Preparing for your stay 

Many things in the Netherlands may be different from your home country, like climate, traffic, food, clothes and religion. To help you prepare for your UT study experience, we have created a website where you can find video-interviews with international UT students. These videos focus on the experiences of international students with Dutch (academic) culture. The website also contains practical tips that may help you form a better idea of what to expect from Dutch (academic) culture. When you think you are ready for the UT, we invite you to take our online quiz and find out! Follow the link below to find the video-interviews, practical tips and quiz.

Read more about preparing for study at the UT.

International student associations

The UT international student associations organise events and activities throughout the entire year for all UT students. Becoming a member of an international student association often comes with benefits such as reduced ticket prices for events and special offers.

Read more about international student associations.

Step 7: Upon arrival at the UT

You must arrive at the University of Twente in time for the start of your courses or placement. The UT organises an introduction period for new (international) students before the start of every Fall and Spring semester called Kick-In. During these days you will meet your fellow students and get to know Enschede and the UT campus. 

Read more about what to arrange upon arrival.

For questions about your application, please contact Student Services. And for questions about courses and projects please contact your Departmental Exchange Coordinator.