UTServicesGAAcademic CeremoniesPhD defences (promoties)

Info about PhD Defences

The public defence of a PhD thesis and award of the title “doctor” is taking place under the mandate of the Doctorate Board (by Dutch law WHW art. 7.18 and 7.19) and under the Doctoral Regulations of the University of Twente. A PhD dissertation reflects the work of, on average, four years of scientific research and training. The University of Twente recognizes diverse forms and formats of dissertations, including those based on designs, publications, and books. It should be emphasized that the quality and not the quantity of the chapters should determine the assessment by the Graduation Committee. The University of Twente does not impose a minimum or a maximum number of chapters. For more details we refer to the Doctoral Regulations mentioned above and the PhD Charter, in particular Article 4.

1.5-meter defences - live stream link: Public Defences University of Twente on Vimeo

Support office Doctorate Board / Graduation Phase (Hora Finita)

The support office is the right place for questions and regulations concerning your Doctoral Defence, the publication of your PhD thesis or verifcation of a PhD Diploma/Certificate

Mariska Buurman / Astrid Scholtens-Hofenk
Email: promoties@utwente.nl
Phone: +31 53 489  4242
Office: Ravelijn, room 5244

Opening hours: 
Monday - Friday

Beadles / Pedellen

Defences and other ceremonies of the University of Twente are accompanied by the Beadles / Pedellen.
Public defences are held on Wednesdays, Thursdays and Fridays at 12:45, 14:45 and 16:45 hr.

Wim Koehorst / Raymond Linderhof
Email: pedel@utwente.nl
Phone: +31 53 489  5899  
Office: Waaier, room 269

Opening hours: 
Monday - Friday

Defences under Covid-19 restrictions

The format of the defences is adapted regularly on the basis of the latest COVID-19 crisis measures. There are three general formats of PhD defences:

(a) on campus defence with a possible maximum of persons allowed and possible restrictions in the possibilities to organize a reception on campus after the defence;

(b) a fully digital PhD defence (during a full lockdown); or 

(c) 1,5-meter defence (when lockdown measures are partially lifted but social distancing is being enforced).

When not restricted by governmental measures, we organize PhD defences on campus, if needed as a 1,5-metre defence, but candidates can always opt for a fully digital defence. Internal and external committee members are welcome on campus if governmental measures allow this, but they have the possibility to join the defence online.

Candidates with an upcoming defence will be informed by the doctorate board support office about the possibilities and restrictions that apply to their defence.

For more information / TGS update coronavirus see the COVID-19 information page of the UT or our TGS news page.

 Upcoming defences

See all upcoming defences 


For help with the publication of your doctoral thesis contact the Library's Info desk: +31 53 489 2777


PhD candidates registered before 1st of January 2014

PhD can download and use the forms below.  All other PhD candidates will receive the appropriate forms via Hora Finita emails, therefore the forms below do not apply to you.