See Online teaching

Live streaming lectures

GENERAL INFORMATION

Lecturers of the University of Twente who need to conduct live online lectures in order to achieve two-way interaction with their students, can use either Canvas Conferences or Microsoft Teams Meeting. You can use your own equipment at your own desk to conduct these live lectures. However, we strongly recommend using a good quality headset. If you do not own one, you can request one here (home delivery is possible).

Are you organizing a conference or do you need Zoom for certain reasons? 
You can request this via the LISA ICT servicedesk. Until know we can use this tool to a limited extent at the UT. 

Do you not know which tool is suitable for your educational purpose?
Please see here an overview of functionalities.
More instructions on how to get started with the tools are presented below.
General tips & tricks on how to successfully conduct a live online lecture can be found here

Disable VPN

When conducting a live stream via Canvas or Microsoft Teams, it is highly recommended to turn off your UT VPN connection!

CANVAS CONFERENCES 

If you want to conduct a live stream and you have a Canvas Course, we recommend you to use Canvas Conferences. We strongly recommend limiting your sessions to a maximum of 100 students, as performance will degrade if you have a larger number of participants. Below you can find alternatives for large student groups (see 'the size of your student group'). Instructions on how to get started with Canvas Conferences can be found here. If you have any further questions on Canvas Conferences, contact your faculty's e-learning specialist or the TELT team.

Use Canvas conferences?
Start here!
The size of your student group

Be aware that the larger your audience, the more difficult it will be to achieve effective interaction with your students. For large student groups (100+ students), take a look at the alternatives for Canvas Conferences below:

Live demonstration

The TELT team is currently offering live demonstrations of Canvas Conferences. During the 45-minute online meeting, the basic principles of online conferencing will be shown; from uploading your PowerPoint to possibilities for interaction with students. There is ample time to ask questions.

Registration for these sessions is necessary. If you would like to join, please enroll yourself via this Canvas course and register for one of the demo sessions in the group section of the course. You will be able to join the online session 15 minutes before the start of the session.

MICROSOFT TEAMS MEETINGS

We recommend you to host a Microsoft Teams Meeting if you do not have a Canvas course or your audience consists of more than 100 students. There's a strict limitation of 300 students per Microsoft Teams Meeting. You can find instructions on how to get started with Microsoft Teams Meetings below. For more information about Microsoft Teams Meetings, visit the Microsoft Support page. For more information about using Microsoft Teams to organize project and group work, visit this page on our website. If you have any further questions on Canvas Conferences, contact the TELT team.

How to create a Microsoft Teams Meeting with your students

Here are the fastest ways to create a Microsoft Teams Meeting with your students:

Schedule a meeting in advance 

1. Go to Calendar Meetings button on the left side of the app and select New meeting in the top right corner.

2. A scheduling form will pop open. Make sure to:

  • Enter a clear title for your meeting (if it is for a class, include the the course name and section).
  • Set the date and time for the meeting.
  • Enter a brief description for the meeting.

3. Once you've added the meeting details, the next step is to invite students. There are two possibilities:

  • Start typing the name or phone number of someone you want to invite in the Add required attendees box. Select them when they appear in the list. Once all necessary information has been filled out, click Send. Students will now receive an email with a link to join the meeting (as soon as it starts).
  • Another option is to copy the meeting link and send it to your students. Follow these steps to create a shareable link to the meeting:
    • Enter your own email address in the Add required attendees box. 
    • Click Send once all necessary information has been filled out.
    • After sending the meeting, click on it on your calendar in Teams. This will open the meeting details page.
    • In the description field, there will now be a Join Microsoft Teams Meeting link. Right-click on the link, then select Copy Link
    • Now paste the link in a Canvas announcement or email message to your students.

4. You may want to change the permissions of your students for a specific meeting (e.g. choose who can bypass the lobby, choose who can present). You can make these changes on the Meeting options web page. There are multiple ways to get to Meeting options for a scheduled meeting:

  • In Teams, go to Calendar Meetings button , select a meeting, and then Meeting options.
  • Alternatively, during a meeting, select Show participants  Show participants icon  in the meeting controls. Then, above the list of participants, choose Manage permissions The manage participants icon in Microsoft Teams .

Start an instant meeting  

1. Go to Calendar Meetings button on the left side of Teams, then select Meet now Meet now button in the upper right corner.

2. You'll have a chance to set a few things up before you start your meeting. Give it a title, choose whether you want to use video, and pick your preferred audio source.

3. When you're ready, hit Join now.

Your meeting is now up and running—you just need students to join you. To invite students, there are two possibilities:

  • Start typing the name or phone number of someone you want to invite in the Invite someone or dial a number box under People in the top right. Select them when they appear in the list, and they'll get a call right away.
  • Another option is to copy the meeting link and send it to your students. Just choose Copy join info (the button is located next to the Invite someone or dial a number box). Now paste the link in a Canvas announcement or email message to your students. 

4. You may want to change the permissions of your students for a specific meeting (e.g. choose who can bypass the lobby, choose who can present). You can make these changes on the Meeting options web page:

  • During a meeting, select Show participants  Show participants icon  in the meeting controls. Then, above the list of participants, choose Manage permissions The manage participants icon in Microsoft Teams . 

Note

Everyone who attends your Microsoft Teams Meeting will continue to have access to the meeting chat, the recording, and anything else people share in the meeting (like files and meeting notes), even after the meeting ends.